HR Administrator
| Posting date: | 17 July 2025 |
|---|---|
| Salary: | £24,570 per year |
| Additional salary information: | £24570 a year |
| Hours: | Full time |
| Closing date: | 03 August 2025 |
| Location: | Barnsley, S75 2RL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | B0048-25-0021 |
Summary
Administration of the full employee and volunteer lifecycle Entering employment data into the company database Organising meetings and taking minutes Supporting recruitment and training activities Answering relevant employee enquiries Coordinating logistics for new hire orientation Updating employee records including holiday and sickness Supporting the payroll process with providing accurate data Work closely with the HR team to support recruitment campaigns for individual roles and volunteers - including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage To support the placing of advertisements and responding to candidates in a timely manner Record and monitor all applications that are received by the Hospice Arrange interviews on behalf of recruiting managers To complete all pre-employment checks needed for selected candidates, including references and DBS checks To draft new starter, offer letters and contracts To take photos of employees and order name badges Supporting and coordinating the onboarding process for new starters, including scheduling of inductions To ensure that all relevant information needed for new starters has been collected To enter new starter information onto the relevant systems To create electronic personnel files for all new starters and ensure that all documentation is present and completed To be responsible for arranging and delivering induction sessions Arrange probation reminders to managers and escalate any issues to the Head of HR when appropriate To work with the HR team to organise in-house training, including sending out invitations and collating evaluation forms To monitor and track training for reporting purposes Support the management of the MAST on Vantage Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system To provide basic advice on policies and procedures to employees and managers To draft employee letters in relation to any changes in their terms and conditions of employment and to update all the relevant systems To maintain staff and volunteer files To provide general administrative support to the HR team where required To provide administrative support to investigations, meetings and hearings held under the Hospices policies and procedures, for instance, taking notes, etc. To take minutes at meetings as required Liaising with the outsource payroll provider and other 3rd parties to ensure the accurate processing of payroll and benefits Any other duty commensurate with the post, as directed by the Head of HR Coordinating and assisting with periodic processes, such as auditing accuracy of information, collation of completed appraisal documentation, auditing training logs etc Scheduling of periodic staff reviews across all departments, including probationary period reviews 1. To undertake any other duties, commensurate with the role as required by the Hospice 2. To act as an ambassador of the Hospice, maintaining honesty, integrity and trustworthiness at all times 3. The post holder will be expected to maintain strict confidentiality at all times 4. The post holder will ensure that they are aware of and apply health and safety and fire precautions 5. The post holder will ensure that clinical risk management and safeguarding procedures and relevant good practice guidelines are followed at all times 6. The post holder is to ensure data protection is maintained at all times 7. The post holder will be flexible in terms of working hours in order to meet service needs 8. The post holder will support the Hospice as required, across the range of duties as appropriate within the grading of this post. In the context of rapid and ongoing change within the Hospice, the above responsibilities represent the current priorities and requirements for the post. These priorities will develop and evolve over time. Any significant changes will be the subject of full communication and consultation with the post holder