HR Administrator
| Posting date: | 17 July 2025 |
|---|---|
| Salary: | £24,570 per year |
| Hours: | Full time |
| Closing date: | 03 August 2025 |
| Location: | S752RL |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Barnsley Hospice |
| Job type: | Permanent |
| Job reference: |
Summary
Interviews for this role are due to take place on 11/08/2025 and/or 12/08/2025.
The HR Administrator will support the HR team in ensuring that a high-quality HR service is delivered to the Hospice. The post holder will provide a comprehensive Human resources administration service to the Hospice.
Main duties of the job
Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system. Dealing with day-to-day HR queries and advising in line with the current policies and procedures.
About us
Barnsley Hospice is a charity that provides specialist palliative and end of life care to hundreds of local people and those close to them each year. Our main priority is to achieve the best possible quality of life for people living with a life- limiting illness, whilst supporting those close to them during the period of illness and bereavement. As a specialist care provider, the range of skills we offer include, pain and symptom management, emotional support and end of life care. The hospice currently employs about 100 people and has a team of volunteers, based both at the hospice and within our Retail Hub.
We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Barnsley Hospice.
Job description
Job responsibilities
Administration of the full employee and volunteer lifecycle
Entering employment data into the company database
Organising meetings and taking minutes
Supporting recruitment and training activities
Answering relevant employee enquiries
Coordinating logistics for new hire orientation
Updating employee records including holiday and sickness
Supporting the payroll process with providing accurate data
Work closely with the HR team to support recruitment campaigns for individual roles and volunteers - including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage
To support the placing of advertisements and responding to candidates in a timely manner
Record and monitor all applications that are received by the Hospice
Arrange interviews on behalf of recruiting managers
To complete all pre-employment checks needed for selected candidates, including references and DBS checks
To draft new starter, offer letters and contracts
To take photos of employees and order name badges
Supporting and coordinating the onboarding process for new starters, including scheduling of inductions
To ensure that all relevant information needed for new starters has been collected
To enter new starter information onto the relevant systems
To create electronic personnel files for all new starters and ensure that all documentation is present and completed
To be responsible for arranging and delivering induction sessions
Arrange probation reminders to managers and escalate any issues to the Head of HR when appropriate
To work with the HR team to organise in-house training, including sending out invitations and collating evaluation forms
To monitor and track training for reporting purposes
Support the management of the MAST on Vantage
Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system
To provide basic advice on policies and procedures to employees and managers
To draft employee letters in relation to any changes in their terms and conditions of employment and to update all the relevant systems
To maintain staff and volunteer files
To provide general administrative support to the HR team where required
To provide administrative support to investigations, meetings and hearings held under the
Hospices policies and procedures, for instance, taking notes, etc.
To take minutes at meetings as required
Liaising with the outsource payroll provider and other 3rd parties to ensure the accurate processing of payroll and benefits
Any other duty commensurate with the post, as directed by the Director of HR & OD
Coordinating and assisting with periodic processes, such as auditing accuracy of information, collation of completed appraisal documentation, auditing training logs etc
Scheduling of periodic staff reviews across all departments, including probationary period reviews
1. To undertake any other duties, commensurate with the role as required by the Hospice
2. To act as an ambassador of the Hospice, maintaining honesty, integrity and trustworthiness at all times
3. The post holder will be expected to maintain strict confidentiality at all times
4. The post holder will ensure that they are aware of and apply health and safety and fire precautions
5. The post holder will ensure that clinical risk management and safeguarding procedures and relevant good practice guidelines are followed at all times
6. The post holder is to ensure data protection is maintained at all times
7. The post holder will be flexible in terms of working hours in order to meet service needs
8. The post holder will support the Hospice as required, across the range of duties as appropriate within the grading of this post. In the context of rapid and ongoing change within the Hospice, the above responsibilities represent the current priorities and requirements for the post. These priorities will develop and evolve over time. Any significant changes will be the subject of full communication and consultation with the post holder
The HR Administrator will support the HR team in ensuring that a high-quality HR service is delivered to the Hospice. The post holder will provide a comprehensive Human resources administration service to the Hospice.
Main duties of the job
Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system. Dealing with day-to-day HR queries and advising in line with the current policies and procedures.
About us
Barnsley Hospice is a charity that provides specialist palliative and end of life care to hundreds of local people and those close to them each year. Our main priority is to achieve the best possible quality of life for people living with a life- limiting illness, whilst supporting those close to them during the period of illness and bereavement. As a specialist care provider, the range of skills we offer include, pain and symptom management, emotional support and end of life care. The hospice currently employs about 100 people and has a team of volunteers, based both at the hospice and within our Retail Hub.
We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Barnsley Hospice.
Job description
Job responsibilities
Administration of the full employee and volunteer lifecycle
Entering employment data into the company database
Organising meetings and taking minutes
Supporting recruitment and training activities
Answering relevant employee enquiries
Coordinating logistics for new hire orientation
Updating employee records including holiday and sickness
Supporting the payroll process with providing accurate data
Work closely with the HR team to support recruitment campaigns for individual roles and volunteers - including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage
To support the placing of advertisements and responding to candidates in a timely manner
Record and monitor all applications that are received by the Hospice
Arrange interviews on behalf of recruiting managers
To complete all pre-employment checks needed for selected candidates, including references and DBS checks
To draft new starter, offer letters and contracts
To take photos of employees and order name badges
Supporting and coordinating the onboarding process for new starters, including scheduling of inductions
To ensure that all relevant information needed for new starters has been collected
To enter new starter information onto the relevant systems
To create electronic personnel files for all new starters and ensure that all documentation is present and completed
To be responsible for arranging and delivering induction sessions
Arrange probation reminders to managers and escalate any issues to the Head of HR when appropriate
To work with the HR team to organise in-house training, including sending out invitations and collating evaluation forms
To monitor and track training for reporting purposes
Support the management of the MAST on Vantage
Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system
To provide basic advice on policies and procedures to employees and managers
To draft employee letters in relation to any changes in their terms and conditions of employment and to update all the relevant systems
To maintain staff and volunteer files
To provide general administrative support to the HR team where required
To provide administrative support to investigations, meetings and hearings held under the
Hospices policies and procedures, for instance, taking notes, etc.
To take minutes at meetings as required
Liaising with the outsource payroll provider and other 3rd parties to ensure the accurate processing of payroll and benefits
Any other duty commensurate with the post, as directed by the Director of HR & OD
Coordinating and assisting with periodic processes, such as auditing accuracy of information, collation of completed appraisal documentation, auditing training logs etc
Scheduling of periodic staff reviews across all departments, including probationary period reviews
1. To undertake any other duties, commensurate with the role as required by the Hospice
2. To act as an ambassador of the Hospice, maintaining honesty, integrity and trustworthiness at all times
3. The post holder will be expected to maintain strict confidentiality at all times
4. The post holder will ensure that they are aware of and apply health and safety and fire precautions
5. The post holder will ensure that clinical risk management and safeguarding procedures and relevant good practice guidelines are followed at all times
6. The post holder is to ensure data protection is maintained at all times
7. The post holder will be flexible in terms of working hours in order to meet service needs
8. The post holder will support the Hospice as required, across the range of duties as appropriate within the grading of this post. In the context of rapid and ongoing change within the Hospice, the above responsibilities represent the current priorities and requirements for the post. These priorities will develop and evolve over time. Any significant changes will be the subject of full communication and consultation with the post holder
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.