Administration Officer
| Posting date: | 16 July 2025 |
|---|---|
| Salary: | £13.41 per hour |
| Hours: | Part time |
| Closing date: | 14 August 2025 |
| Location: | Lairg, IV27 |
| Remote working: | On-site only |
| Company: | HIJOBS |
| Job type: | Contract |
| Job reference: | 357731 |
Summary
ROLE DESCRIPTION
Administration Officer
Hours of Work:
10 hours per week to be worked within normal working hours worked over 2 days with flexibility to work some Fridays. (Normal office hours are from 9.00 to 17.00 with an hour for lunch (unpaid), Monday to Friday)
At times there will be a rare need to work in the evenings and at weekends therefore a high degree of flexibility may be required in working hours, for which time off in lieu is allowed.
Duration of Post:
Permanent, is subject to funding. There is a probationary period of 6 months.Remuneration: £13.41 per hour
Work related travel costs: as per HMRC mileage rate, i.e. 45p currently. Commuting between home and the main office mileage is not covered.
Area of Remit:
Sutherland and Edderton.
Location:
Base is Lairg Community Centre, Main Street, Lairg, IV27 4DB. Hybrid options available – please contact us to discuss.
MAIN TASKS
Ø The Administration Officer is responsible for general office duties, maintaining membership records, manning the office and answering enquiries. Develop efficient systems where appropriate.
Ø Providing a range of general office duties on a daily basis including filing, typing, record-keeping, issuing receipts and invoices.
Ø Co-ordinating a range of membership services including issue of membership information on services offered: word-processing, scanning of documents, comb-binding, laminating, use of lotteries licence, desk-top publishing - i.e. design of posters, leaflets, etc. These services to be carried out by appointment.
Ø Taking minutes at Board meetings, the AGM, and special/public meetings which may be called from time to time. Ensuring that minutes and agendas are distributed to all appropriate participants in advance of meetings.
Ø Specific project work as delegated by the Chief Officer. This will include assisting with maintaining and monitoring records for funding schemes, minute taking for other non VGS meetings, facebook interactions, and other project work as they arise.
Ø Support the undertaking of independent examination of annual report and accounts for small charities and organisations. Maintaining records for group compliance.
Ø Maintain accurate and up to date records using the Charity Log database and any other data system as used by VGS
Ø Do all such additional work that will ensure efficient delivery of the organisation’s objectives and the HTSI Workplan.
Ø All Staff Duties: To prepare and assist with reports, articles, and any VGS monitoring requirements. To attend staff and other meetings of VGS as required.