Junior Facilities Manager

Summary

Junior Facilities Manager role

Location: Southwest London

Full Time, Fully site based

Permanent basis

Construction/ M&E experience

Key Responsibilities:

Mechanical Systems (Landlord HVAC, Pumps, Water Systems):

Assist with the coordination of planned and reactive maintenance of central HVAC systems, pumps, and ventilation equipment serving communal areas.
Monitor water hygiene compliance (e.g., temperature monitoring, flushing, and sampling) in line with ACoP L8 requirements.
Ensure plant rooms and mechanical risers remain safe, secure, and free from obstructions.
Log and track mechanical system inspections and servicing in the CAFM system.

Electrical Systems (Landlord Power, Lighting, Distribution):

Schedule regular testing and maintenance for landlord distribution boards, and any landlord-controlled metering systems.
Support documentation control.
Assist in responding to electrical faults in communal areas and ensure timely attendance.

Life Safety Systems (Fire Detection, Emergency Systems, Access Control):

Coordinate 6-monthly checks of fire alarm systems, smoke extract systems, and dry/wet risers in communal areas.
Maintain accurate logs of testing, servicing, and remediation.
Support fire risk assessment actions, including minor remedial works coordination.
Liaise with fire system and security engineers for access control and CCTV maintenance.

General Facilities Management Responsibilities:

Monitor and maintain the CAFM system, ensuring all MEL PPMs and reactive jobs are up to date.
Respond to Helpdesk requests relating to communal and landlord areas, escalating issues as necessary.
Prepare and issue requests for quotes (RFQs) for repairs, maintenance, and small works in landlord areas.
Obtain, compare, and evaluate quotes from contractors
Supervise contractors during works in plant rooms, risers, and other communal service areas.
Ensure RAMS are reviewed and approved before works commence, and permits are issued where required.
Support delivery of health and safety actions, internal audits, and statutory compliance reporting.

Key Skills & Competencies:

Working knowledge of MEL systems relevant to residential communal areas.
Good understanding of landlord/tenant responsibilities in multi-occupancy buildings.
Attention to detail and strong administrative and record-keeping skills.
Competency in reading service reports and understanding technical scopes of work.
Ability to use CAFM systems, Microsoft Office (Excel, Word, Outlook), and procurement platforms.
Clear and professional communicator with contractors & client where appropriate.

Please could you apply to be considered for this excellent opportunity, or contact Paige Camies at the Fawkes & Reece office for more information.