HR Systems Administrator Apprentice (Level 3)
| Posting date: | 12 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 03 August 2025 |
| Location: | Sutton, Not recorded, SM1 1DA |
| Company: | Teaching Vacancies |
| Job type: | Contract |
| Job reference: | f2b71bb9-e0c3-4ada-a9f3-439dcf902942 |
Summary
What skills and experience we're looking for
About the Role
This is an excellent opportunity to gain hands-on experience while working in a professional and supportive HR team. We are looking for a motivated, detail-oriented, and proactive individual who has a genuine interest in technology, particularly in managing and updating online platforms or systems, and resolving technical queries.
Key Responsibilities:
Working closely with the HR Systems Specialist, your tasks will include:
• Assisting with the maintenance of the iTrent core system and its multiple portals, ensuring all data and documentation are accurate and available for our users.
• Acting as the first point of contact for iTrent user queries ie setting up and managing user accounts, security permissions and access rights.
• Creating and updating employee working patterns.
• Running key HR reports for line managers (to include headcount, sickness absence).
• Assisting with the testing and launch of iTrent’s multiple modules.
Although your primary focus will be HR systems administration you will also undertake general and HR administrative tasks, including:
• Candidate pre-employment checks in line with Keeping Children Safe in Education.
• Payroll administration, ensuring new starters, leavers, contract changes are accurately processed.
• Preparation of employment contracts.
• Supporting recruitment activities, such as interview invitations and scheduling, preparing conditional offer letters, and placing job advertisements.
Key Requirements:
We welcome applications from enthusiastic and committed individuals who meet the following criteria:
• Eligibility for a Level 3 Business Administration Apprenticeship and commitment to completing the course requirements.
• GCSEs (or equivalent) in English and Mathematics at Grade C/4 or above.
• Basic understanding of IT systems, software and digital platforms.
• Strong IT skills, especially excel.
• Excellent organisational skills, with the ability to manage tasks effectively and meet deadlines.
• Attention to detail and a high level of accuracy in administrative work.
• Strong written and verbal communication skills.
• Ability to multitask and work efficiently under pressure.
• Excellent interpersonal skills, with the ability to communicate professionally via email, phone, and in person.
What the school offers its staff
Rewards & Benefits:
• 25 days holiday
• Cycle to work scheme
• Season ticket loan
• Employee referral scheme
• Home electronics purchase scheme
• Discounted gym membership subscription including digital fitness
• Comprehensive training and development
• Access to counselling advice and support via Health Assured
• Commitment to wellbeing supported by our occupational health service and mental-health first aiders
• Scope for career progression across eight college centres, 14 academy schools and shared services team
• Pension scheme - the Local Government Pension Scheme (LGPS) or Teachers Pension Scheme (TPS) both of which have life cover and financial protection for your family
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About the Role
This is an excellent opportunity to gain hands-on experience while working in a professional and supportive HR team. We are looking for a motivated, detail-oriented, and proactive individual who has a genuine interest in technology, particularly in managing and updating online platforms or systems, and resolving technical queries.
Key Responsibilities:
Working closely with the HR Systems Specialist, your tasks will include:
• Assisting with the maintenance of the iTrent core system and its multiple portals, ensuring all data and documentation are accurate and available for our users.
• Acting as the first point of contact for iTrent user queries ie setting up and managing user accounts, security permissions and access rights.
• Creating and updating employee working patterns.
• Running key HR reports for line managers (to include headcount, sickness absence).
• Assisting with the testing and launch of iTrent’s multiple modules.
Although your primary focus will be HR systems administration you will also undertake general and HR administrative tasks, including:
• Candidate pre-employment checks in line with Keeping Children Safe in Education.
• Payroll administration, ensuring new starters, leavers, contract changes are accurately processed.
• Preparation of employment contracts.
• Supporting recruitment activities, such as interview invitations and scheduling, preparing conditional offer letters, and placing job advertisements.
Key Requirements:
We welcome applications from enthusiastic and committed individuals who meet the following criteria:
• Eligibility for a Level 3 Business Administration Apprenticeship and commitment to completing the course requirements.
• GCSEs (or equivalent) in English and Mathematics at Grade C/4 or above.
• Basic understanding of IT systems, software and digital platforms.
• Strong IT skills, especially excel.
• Excellent organisational skills, with the ability to manage tasks effectively and meet deadlines.
• Attention to detail and a high level of accuracy in administrative work.
• Strong written and verbal communication skills.
• Ability to multitask and work efficiently under pressure.
• Excellent interpersonal skills, with the ability to communicate professionally via email, phone, and in person.
What the school offers its staff
Rewards & Benefits:
• 25 days holiday
• Cycle to work scheme
• Season ticket loan
• Employee referral scheme
• Home electronics purchase scheme
• Discounted gym membership subscription including digital fitness
• Comprehensive training and development
• Access to counselling advice and support via Health Assured
• Commitment to wellbeing supported by our occupational health service and mental-health first aiders
• Scope for career progression across eight college centres, 14 academy schools and shared services team
• Pension scheme - the Local Government Pension Scheme (LGPS) or Teachers Pension Scheme (TPS) both of which have life cover and financial protection for your family
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.