Workplace Coordinator
| Posting date: | 11 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 10 August 2025 |
| Location: | Manchester, Greater Manchester |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 145823 |
Summary
Workplace Coordinator
Location: Manchester, M15 4RP
Hours of work: 40
Contract Type: Permanent
The Workplace Coordinator plays a central role in ensuring the seamless operation and administration of the workplace environment on the client account.
Job Description
This position focuses on enhancing the efficiency of back-office functions while supporting a positive, professional experience for both employees and visitors.
Working collaboratively with multiple teams, the Coordinator upholds the core values of both ISS and the client, consistently delivering high standards of service and contributing to a well-managed, responsive workplace.
Key Responsibilities
Provide comprehensive administrative support to the Workplace Manager and teams
Maintain accurate records, reports and workplace documentation in line with policies
Coordinate cleaning, catering and maintenance services to ensure seamless operations
Monitor and update workplace systems, generating reports on occupancy, usage and performance
Serve as the first point of contact for workplace queries from employees, contractors and suppliers
Assist with budget tracking, invoice processing and expense reconciliation
Support health, safety and sustainability initiatives by maintaining audit records and ensuring compliance
Professional and Personal Competencies/Qualifications
Proven coordination or administrative experience, ideally in facilities or workplace management
Proficient in Microsoft Office and workplace management systems
Excellent organisational and multitasking abilities under competing priorities
Strong written and verbal communication skills
Familiarity with health and safety regulations and reporting processes
Keen attention to detail, ensuring accuracy and compliance
Problem-solving mindset with the ability to collaborate and improve processes
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Location: Manchester, M15 4RP
Hours of work: 40
Contract Type: Permanent
The Workplace Coordinator plays a central role in ensuring the seamless operation and administration of the workplace environment on the client account.
Job Description
This position focuses on enhancing the efficiency of back-office functions while supporting a positive, professional experience for both employees and visitors.
Working collaboratively with multiple teams, the Coordinator upholds the core values of both ISS and the client, consistently delivering high standards of service and contributing to a well-managed, responsive workplace.
Key Responsibilities
Provide comprehensive administrative support to the Workplace Manager and teams
Maintain accurate records, reports and workplace documentation in line with policies
Coordinate cleaning, catering and maintenance services to ensure seamless operations
Monitor and update workplace systems, generating reports on occupancy, usage and performance
Serve as the first point of contact for workplace queries from employees, contractors and suppliers
Assist with budget tracking, invoice processing and expense reconciliation
Support health, safety and sustainability initiatives by maintaining audit records and ensuring compliance
Professional and Personal Competencies/Qualifications
Proven coordination or administrative experience, ideally in facilities or workplace management
Proficient in Microsoft Office and workplace management systems
Excellent organisational and multitasking abilities under competing priorities
Strong written and verbal communication skills
Familiarity with health and safety regulations and reporting processes
Keen attention to detail, ensuring accuracy and compliance
Problem-solving mindset with the ability to collaborate and improve processes
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.