Office Administrator
| Posting date: | 10 July 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 09 August 2025 |
| Location: | Maidstone, Kent |
| Remote working: | On-site only |
| Company: | Recruitment Helpline Ltd |
| Job type: | Permanent |
| Job reference: |
Summary
An Excellent opportunity for an Office Administrator to join a well-established company based in Maidstone, Kent.
Job Type: 20-24-hours Per Week, Mon – Fri, Permanent.
Salary: Very Competitive Salary, Depending on Experience.
Location: Maidstone, Kent.
The Company:
They aim to provide the very best Global Specialist Security Installations. Already delivering across Europe, Canada and the USA, we are committed to developing a class winning solutions for both individual clients and corporate customers whilst upholding traditional heraldic values.
About the Role
We are seeking a proactive and detail oriented Part-Time Office Administrator with a primary focus on finance related administration — including invoicing, quoting, and financial record-keeping. The successful candidate will be the go-to person for managing day-to-day invoicing operations, ensuring clients receive timely and accurate quotes, and supporting financial processes.
This role is ideal for someone who is confident with figures, has strong organisational skills, and is comfortable taking ownership of finance tasks, while also providing general administrative support to the wider team.
Key Responsibilities – Finance and Invoicing Focus
• Create and issue accurate and timely invoices to clients.
• Manage quotations for repairs, maintenance, and new installations.
• Track and follow up on outstanding payments and credit control where necessary.
• Maintain accurate financial records and assist with monthly reporting.
• Support reconciliation of job costs and work with engineers to ensure job sheets match invoicing.
• Input and update finance data in office systems and software (Installer Pro, MS Excel, etc.).
• Liaise with the accounts team as needed for finance reporting.
Additional Office Administration Duties (Support Role)
• Respond to client queries via phone and email with a professional and helpful attitude.
• Schedule appointments and manage engineer calendars.
• Process and dispatch completed job sheets and arrange necessary follow-up actions.
• Maintain and update company databases and filing systems.
• Order and monitor office supplies and handle supplier coordination.
• Support preparation of internal reports and documents.
• Provide cover for reception, post, travel arrangements, and other admin functions when required.
• Assist with maintaining service agreements and compliance documentation.
Candidate Requirements
• Minimum 2 years’ experience in an office administration or finance-focused support role.
• Confident working with numbers, invoices, and quotes.
• Business Administration or Finance-related qualification desirable.
• GCSEs including English and Maths (Grade C/4 or above).
• Proficient in Microsoft Office, particularly Excel and Word and Xero.
• Experience using Installer Pro or similar office management software is a plus.
• Highly organised with excellent attention to detail and a proactive work ethic.
• Strong written and verbal communication skills.
• Able to manage time effectively and prioritise tasks under pressure.
What We’re Looking For
• A professional and positive attitude with a sense of ownership and accountability.
• A methodical, disciplined approach to managing finance processes.
• A team player who is equally comfortable working independently.
• Reliable, trustworthy, and able to handle sensitive information discreetly.
Benefits
• Competitive salary.
• 20 days holiday + bank holidays (pro rata).
• Private Healthcare.
• Company contributory pension scheme.
• Pirkx membership for additional benefits and perks.
Office Based. Working 20-24 hours Mon – Fri on a permanent basis you will receive a highly competitive salary £13,520.00 - £16,224.00per annum.
If you feel that you have the relative skills/attributes to fulfil this role then please apply now!
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.
Job Type: 20-24-hours Per Week, Mon – Fri, Permanent.
Salary: Very Competitive Salary, Depending on Experience.
Location: Maidstone, Kent.
The Company:
They aim to provide the very best Global Specialist Security Installations. Already delivering across Europe, Canada and the USA, we are committed to developing a class winning solutions for both individual clients and corporate customers whilst upholding traditional heraldic values.
About the Role
We are seeking a proactive and detail oriented Part-Time Office Administrator with a primary focus on finance related administration — including invoicing, quoting, and financial record-keeping. The successful candidate will be the go-to person for managing day-to-day invoicing operations, ensuring clients receive timely and accurate quotes, and supporting financial processes.
This role is ideal for someone who is confident with figures, has strong organisational skills, and is comfortable taking ownership of finance tasks, while also providing general administrative support to the wider team.
Key Responsibilities – Finance and Invoicing Focus
• Create and issue accurate and timely invoices to clients.
• Manage quotations for repairs, maintenance, and new installations.
• Track and follow up on outstanding payments and credit control where necessary.
• Maintain accurate financial records and assist with monthly reporting.
• Support reconciliation of job costs and work with engineers to ensure job sheets match invoicing.
• Input and update finance data in office systems and software (Installer Pro, MS Excel, etc.).
• Liaise with the accounts team as needed for finance reporting.
Additional Office Administration Duties (Support Role)
• Respond to client queries via phone and email with a professional and helpful attitude.
• Schedule appointments and manage engineer calendars.
• Process and dispatch completed job sheets and arrange necessary follow-up actions.
• Maintain and update company databases and filing systems.
• Order and monitor office supplies and handle supplier coordination.
• Support preparation of internal reports and documents.
• Provide cover for reception, post, travel arrangements, and other admin functions when required.
• Assist with maintaining service agreements and compliance documentation.
Candidate Requirements
• Minimum 2 years’ experience in an office administration or finance-focused support role.
• Confident working with numbers, invoices, and quotes.
• Business Administration or Finance-related qualification desirable.
• GCSEs including English and Maths (Grade C/4 or above).
• Proficient in Microsoft Office, particularly Excel and Word and Xero.
• Experience using Installer Pro or similar office management software is a plus.
• Highly organised with excellent attention to detail and a proactive work ethic.
• Strong written and verbal communication skills.
• Able to manage time effectively and prioritise tasks under pressure.
What We’re Looking For
• A professional and positive attitude with a sense of ownership and accountability.
• A methodical, disciplined approach to managing finance processes.
• A team player who is equally comfortable working independently.
• Reliable, trustworthy, and able to handle sensitive information discreetly.
Benefits
• Competitive salary.
• 20 days holiday + bank holidays (pro rata).
• Private Healthcare.
• Company contributory pension scheme.
• Pirkx membership for additional benefits and perks.
Office Based. Working 20-24 hours Mon – Fri on a permanent basis you will receive a highly competitive salary £13,520.00 - £16,224.00per annum.
If you feel that you have the relative skills/attributes to fulfil this role then please apply now!
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.