Communications & Administrative Coordinator
| Posting date: | 09 July 2025 |
|---|---|
| Salary: | £24,309 per year |
| Additional salary information: | Real Living Wage |
| Hours: | Full time |
| Closing date: | 28 July 2025 |
| Location: | Swansea, Wales |
| Remote working: | On-site only |
| Company: | Swansea and Brecon Diocesan Board for Social Responsibility |
| Job type: | Temporary |
| Job reference: | FIFCM07ii-25 |
Summary
Maternity cover - (with the possibility of a post thereafter if project growth allows).
Job Purpose/Summary
To provide comprehensive administrative and communications support to the CEO, Company Secretary, and Fundraising Manager. This role combines traditional administrative duties with a strong focus on digital marketing, social media engagement, website management, and promotional content creation. The post holder will play a key role in enhancing the charity’s visibility, supporting fundraising efforts, and ensuring smooth internal operations.
Key Responsibilities
1. Administration & Operational Support
• Provide day-to-day administrative support to the CEO, Company Secretary, and Fundraising Manager.
• Draft and produce letters, reports, records, and meeting minutes.
• Manage correspondence, including emails and phone calls, and liaise with stakeholders.
• Organise supplies, training bookings, and equipment purchases.
• Support HR processes including onboarding and note-taking for HR meetings.
• Maintain accurate data entry and filing systems (both digital and physical).
2. Communications & Marketing
• Manage and update the organisation’s website, ensuring content is current, engaging, and SEO-optimised.
• Develop and implement strategies to grow the charity’s social media presence across platforms (e.g., Facebook, Instagram, Tik-Tok, LinkedIn).
• Create and schedule engaging content to promote events, campaigns, and organisational news.
• Monitor analytics and engagement metrics to inform content strategy.
• Collaborate with the Fundraising Manager to design promotional materials, digital ads, events and campaigns.
3. Events & Fundraising Support
• Promote events through digital channels and community outreach.
• Support the administration of fundraising platforms and initiatives (e.g., Collection Boxes, Localgiving and more).
• Assist in the planning and execution of fundraising campaigns and community events.
4. Governance & Compliance
• Facilitate and minute Board and Senior Management Team meetings.
• Ensure compliance with data protection, safeguarding, and health & safety policies.
• Maintain centralised records for risk assessments and statutory requirements.
Essential Skills & Experience
• Strong administrative and organisational skills.
• Level 3 or equivalent in Business Administration, Marketing, Communications or related experience.
• Experience managing websites (e.g., WordPress or similar CMS).
• Proficiency in social media management and content creation.
• Basic graphic design skills (e.g., Canva, Adobe Express).
• Understanding of SEO and digital marketing principles.
• Excellent written and verbal communication.
• Ability to work collaboratively and independently.
Job Purpose/Summary
To provide comprehensive administrative and communications support to the CEO, Company Secretary, and Fundraising Manager. This role combines traditional administrative duties with a strong focus on digital marketing, social media engagement, website management, and promotional content creation. The post holder will play a key role in enhancing the charity’s visibility, supporting fundraising efforts, and ensuring smooth internal operations.
Key Responsibilities
1. Administration & Operational Support
• Provide day-to-day administrative support to the CEO, Company Secretary, and Fundraising Manager.
• Draft and produce letters, reports, records, and meeting minutes.
• Manage correspondence, including emails and phone calls, and liaise with stakeholders.
• Organise supplies, training bookings, and equipment purchases.
• Support HR processes including onboarding and note-taking for HR meetings.
• Maintain accurate data entry and filing systems (both digital and physical).
2. Communications & Marketing
• Manage and update the organisation’s website, ensuring content is current, engaging, and SEO-optimised.
• Develop and implement strategies to grow the charity’s social media presence across platforms (e.g., Facebook, Instagram, Tik-Tok, LinkedIn).
• Create and schedule engaging content to promote events, campaigns, and organisational news.
• Monitor analytics and engagement metrics to inform content strategy.
• Collaborate with the Fundraising Manager to design promotional materials, digital ads, events and campaigns.
3. Events & Fundraising Support
• Promote events through digital channels and community outreach.
• Support the administration of fundraising platforms and initiatives (e.g., Collection Boxes, Localgiving and more).
• Assist in the planning and execution of fundraising campaigns and community events.
4. Governance & Compliance
• Facilitate and minute Board and Senior Management Team meetings.
• Ensure compliance with data protection, safeguarding, and health & safety policies.
• Maintain centralised records for risk assessments and statutory requirements.
Essential Skills & Experience
• Strong administrative and organisational skills.
• Level 3 or equivalent in Business Administration, Marketing, Communications or related experience.
• Experience managing websites (e.g., WordPress or similar CMS).
• Proficiency in social media management and content creation.
• Basic graphic design skills (e.g., Canva, Adobe Express).
• Understanding of SEO and digital marketing principles.
• Excellent written and verbal communication.
• Ability to work collaboratively and independently.