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Project Admin - Bristol

Job details
Posting date: 04 July 2025
Salary: £25,000 to £30,000 per year
Hours: Full time
Closing date: 25 July 2025
Location: Bristol City Centre, Bristol, BS16 7FR
Company: Tate
Job type: Permanent
Job reference: J5565_1751623097

Summary

Project Administrator (Office-Based, Bristol, £25-30k)

Are you an organised, proactive Project Administrator looking to join a friendly and professional team? We are seeking a Project Administrator with 2-3 years of experience in project administration and/or document control to support a busy team with the delivery of projects in a fast-paced environment.

This full-time, office-based role in Bristol offers stability and the opportunity to develop your administrative career while playing a key role in ensuring projects run efficiently.

What you'll be doing:

  • Supporting the administrative function for projects including coordination of pre-qualification questionnaires (PQQs), updating project databases, preparing meeting minutes and reports, and arranging surveys

  • Managing document control, ensuring emails and attachments are filed accurately in relevant project folders

  • Arranging meetings for project teams and supporting them in tracking and meeting deadlines

  • Managing project databases and resource trackers with inputs from project and management teams

  • Responding to external client queries where appropriate and tracking actions to completion

  • Supporting document control for tender and design submissions

  • Assisting in maintaining administrative processes for quality and safety certifications (ISO 9001, 14001, 45001)

  • Booking travel for site visits in the UK and Europe and for team members as needed

  • Balancing planned work with ad-hoc requests, managing expectations effectively through clear communication

  • Liaising with management support teams and administrators across the company to ensure smooth communication

  • Providing additional administrative support where required

What we're looking for:

  • 2-3 years of experience in project administration and/or document control

  • Strong IT skills, including confidence using Microsoft Excel, PowerPoint, and Word

  • Excellent written and verbal communication skills

  • High levels of confidentiality, discretion, and professionalism

  • Strong accuracy and attention to detail

  • Ability to organise and prioritise effectively in a busy environment

  • A proactive mindset with the confidence to ask questions and clarify requirements

What's on offer:

  • Salary of £25,000 to £30,000 depending on experience

  • Full-time, office-based role in Bristol

  • A stable, structured position within a friendly, supportive team environment

  • Opportunity to further develop your administration skills while supporting a busy project delivery team

  • Varied work ensuring no two days are the same

If you are looking to grow your project administration career in an environment where your contribution will be valued, we would love to hear from you.

Apply now to be considered for this Project Administrator position and take the next step in your career.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.