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Senior Administrator
| Posting date: | 03 July 2025 |
|---|---|
| Salary: | £30,805 to £35,116 per year |
| Hours: | Full time |
| Closing date: | 17 July 2025 |
| Location: | Southampton, Hampshire |
| Remote working: | On-site only |
| Company: | University of Southampton |
| Job type: | Permanent |
| Job reference: | 3152625GN |
Summary
An exciting opportunity to broaden your horizons and learn skills in a successful environment.
The Faculty of Engineering and Physical Science is seeking a Senior Administrator to join the Faculty Operating Service. Based in the School of Engineering, you will make an important contribution supporting the Head of Department for the Mechanical Engineering department and the academic community, as well as leading a team. Successful applicants will be experienced, motivated, enthusiastic, and proactive team leaders who are culturally sensitive and are able to work effectively in a flexible and collaborative environment.
Mechanical Engineering is one of four departments within the School of Engineering, which itself is one of the largest and most diverse engineering schools in Europe. The Mechanical Engineering department is our second largest department, supporting c83 academics and c65 PhD students. Mechanical Engineering’s activities cover support for 4 research groups plus the newly created Southampton Advanced Manufacturing and Design Hub which are all based at Highfield.
As a senior member of our busy administrative team you will provide high level support to the Head of Department and also lead a team to deliver professional and efficient services including operational assistance and administrative support to the academic community, event organisation, financial administration, organising and minuting meetings, and ordering resources. To be successful in this role you will:
Have the ability to build effective and credible working relationships and liaise confidently with senior colleagues
Be adaptable, flexible, proactive and a collaborative team leader, with strong interpersonal skills and a positive and enthusiastic approach
Have excellent line management and organisational skills and the ability to effectively manage workload across a team to meet business requirements
Manage complex processes, analyse and interpret business information and support local governance committees
Demonstrate excellent verbal and written communication skills and well as up-to-date MS Office skills
As a University we aim to create a sustainable and inclusive work environment where everyone can thrive and we welcome applications from candidates who are committed to supporting this objective. The University holds an Athena SWAN silver award.
We are committed to sustainability, and being a globally responsible organisation, the University has been awarded the Platinum EcoAward.
The University offers a generous holiday allowance and additional University closure days, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. Our excellent family leave arrangements include maternity, paternity, adoption and parental.
For further information about the position, please email Sue Jenkins, Operations Manager at s.jenkins@soton.ac.uk
Please note: This vacancy may close earlier than the advertised deadline should we receive a high volume of suitable applications. Early applications are strongly encouraged.
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.
This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.
Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
The Faculty of Engineering and Physical Science is seeking a Senior Administrator to join the Faculty Operating Service. Based in the School of Engineering, you will make an important contribution supporting the Head of Department for the Mechanical Engineering department and the academic community, as well as leading a team. Successful applicants will be experienced, motivated, enthusiastic, and proactive team leaders who are culturally sensitive and are able to work effectively in a flexible and collaborative environment.
Mechanical Engineering is one of four departments within the School of Engineering, which itself is one of the largest and most diverse engineering schools in Europe. The Mechanical Engineering department is our second largest department, supporting c83 academics and c65 PhD students. Mechanical Engineering’s activities cover support for 4 research groups plus the newly created Southampton Advanced Manufacturing and Design Hub which are all based at Highfield.
As a senior member of our busy administrative team you will provide high level support to the Head of Department and also lead a team to deliver professional and efficient services including operational assistance and administrative support to the academic community, event organisation, financial administration, organising and minuting meetings, and ordering resources. To be successful in this role you will:
Have the ability to build effective and credible working relationships and liaise confidently with senior colleagues
Be adaptable, flexible, proactive and a collaborative team leader, with strong interpersonal skills and a positive and enthusiastic approach
Have excellent line management and organisational skills and the ability to effectively manage workload across a team to meet business requirements
Manage complex processes, analyse and interpret business information and support local governance committees
Demonstrate excellent verbal and written communication skills and well as up-to-date MS Office skills
As a University we aim to create a sustainable and inclusive work environment where everyone can thrive and we welcome applications from candidates who are committed to supporting this objective. The University holds an Athena SWAN silver award.
We are committed to sustainability, and being a globally responsible organisation, the University has been awarded the Platinum EcoAward.
The University offers a generous holiday allowance and additional University closure days, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. Our excellent family leave arrangements include maternity, paternity, adoption and parental.
For further information about the position, please email Sue Jenkins, Operations Manager at s.jenkins@soton.ac.uk
Please note: This vacancy may close earlier than the advertised deadline should we receive a high volume of suitable applications. Early applications are strongly encouraged.
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.
This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.
Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
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