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Medical Administrator & Coder
| Posting date: | 02 July 2025 |
|---|---|
| Salary: | £12.21 per hour |
| Additional salary information: | £12.21 an hour |
| Hours: | Full time |
| Closing date: | 27 July 2025 |
| Location: | Brislington, BS4 4HU |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A0389-25-0004 |
Summary
Job Description Job TitleMedical Administrator and Coder BaseBirchwood Medical Practice Reports toTeam Leader Job PurposeTo be responsible for the administration of the practice including managing correspondence in and out of the practice, actioning referrals and managing administrative tasks. As well as coding of relevant information into patients electronic healthcare records on EMIS and Docman clinical systems. OUTLINE OF ROLE RESPONSIBILITIES Fulfilling all general clerical and office procedures with particular reference to referral management, coding work and computer duties as well as a variety of allocated administration tasks paying attention to detail for accuracy of documentation Providing a high standard of customer service Maintaining strict confidentiality of patients records and clinically related matters at all times You will be expected to help patients get the right care at the right time by routing them to the most appropriate referral service confidently and competently using a supportive guide Updating computer details as and when necessary, printing patient summaries Processing the incoming documents using email, post and electronically where required Sending referrals on behalf of clinicians to the correct service Dealing with incoming post and collecting appropriate monies on behalf of the doctors Providing clerical support to other areas of the practice as and when required. Attending training and staff meetings as required Main Duties and Responsibilities: The following are the core responsibilities of the Medical Administrator and coder. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels. To understand and utilise the Practice computer system (Emis). To monitor tasks on Emis and emails on the nhs.net practice accounts Accurately clinically coding data on EMIS into the patient record. Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action. Filing and storing records as required Actioning all incoming correspondence, emails, and mail in a timely manner Scanning patient related documentation and attaching scanned documents to patients healthcare records Inputting data into patients healthcare records as necessary Answering incoming telephone calls, transferring calls or dealing with the callers request appropriately Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested To open, sort and date stamp the post. To workflow and organise documents on Docman & Emis To file, photocopy, laminate and email documents using the correct systems. To organise, edit, discard and update any relevant documents. To produce and organise protocols and procedures for each practice department collectively where necessary To assist with the upkeep of documents throughout the practice and update if need be. To perform any tasks that may be required at that time e.g. referrals, creating letters etc. To check the NHS Mail and organise any documents needed. Arrange urgent outpatient appointments in liaison with hospital appointments. Job Description Review The job role may change and progress as business needs change. The Job Description provided is a general indication of the job role that will be undertaken; this will vary over time depending on the demands and priorities within the Practice.