Finance Assistant
| Posting date: | 01 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 10 July 2025 |
| Location: | Huntingdon, Not recorded, PE19 5TT |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 6db4b4ee-ee35-4d82-aecb-899b604fbb9e |
Summary
What skills and experience we're looking for
Key Responsibilities:
1. Purchase Orders, Invoices & Payments
• Process and monitor purchase orders (POs) raised by academies, ensuring they are correctly authorised and coded.
• Match POs with supplier invoices and ensure timely and accurate posting of invoices to the finance system.
• Prepare and process BACS payment runs, ensuring all payments are supported by appropriate documentation and authorisation.
• Liaise with suppliers and school staff to resolve invoice discrepancies, payment queries, and credit notes.
2. Financial Record Keeping & Reconciliation
• Maintain accurate and up-to-date records of income and expenditure, ensuring all transactions are properly documented and filed.
• Assist with bank reconciliations, ensuring all transactions are accounted for and discrepancies are investigated.
• Support the Finance Officer in reconciling control accounts, including petty cash, payroll, and VAT.
3. VAT & Compliance Support
• Assist in the preparation of VAT returns, including compiling supporting documentation, checking VAT coding, and ensuring compliance with HMRC regulations.
• Ensure all financial transactions are compliant with the Academy Trust Handbook (ATH) and internal financial policies.
• Support the finance team in maintaining audit trails and preparing documentation for internal and external audits.
4. Fixed Asset Register
• Help maintain the fixed asset register, including logging new acquisitions, disposals, and asset movements.
• Ensure assets are correctly categorised and depreciation is accurately recorded in the finance system.
• Support periodic asset verification exercises in collaboration with school staff.
5. Year-End & Audit Support
• Assist with year-end procedures, including preparing schedules, reconciling balances, and gathering supporting documentation.
• Support the Finance Officer and CFOO in preparing for the external audit, including responding to auditor queries and retrieving records.
6. Team & School Support
• Provide day-to-day administrative and transactional support to the Finance Officer and wider finance team.
• Respond to routine finance queries from school staff, including those related to purchase orders, payments, and budget codes.
• Attend training sessions, meetings, and trust-wide events to support professional development and team collaboration.
• Support the delivery of training to school-based staff on financial procedures and systems, as directed by the CFOO or Finance Officer.
7. General Duties
• Maintain confidentiality and data protection standards in handling sensitive financial and personal information.
• Contribute to the continuous improvement of financial processes and systems.
• Undertake any other duties commensurate with the role, as required by the Finance Officer or CFOO.
What the school offers its staff
We offer:
- An innovative and growing Trust
- Highly skilled and passionate colleagues
- A commitment to professional development
- A flexible approach to working
Further details about the role
Please note that application is by Application Form and Covering Letter only. We do not accept CV's.
Closing date is midday on Thursday 10th July. Interviews will be held on Wednesday 16th July.
Commitment to safeguarding
ACT Multi Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff to actively share this commitment. All appointments are conditional and subject to pre-employment checks, including an enhanced check with the Disclosure & Barring Service (DBS) as well as social media checks. We welcome applications from all sections of the community regardless of gender, race, religion, disability, sexual orientation or age. We only accept applications which comprise of a completed application form and covering letter; we are unable to accept CVs.
Key Responsibilities:
1. Purchase Orders, Invoices & Payments
• Process and monitor purchase orders (POs) raised by academies, ensuring they are correctly authorised and coded.
• Match POs with supplier invoices and ensure timely and accurate posting of invoices to the finance system.
• Prepare and process BACS payment runs, ensuring all payments are supported by appropriate documentation and authorisation.
• Liaise with suppliers and school staff to resolve invoice discrepancies, payment queries, and credit notes.
2. Financial Record Keeping & Reconciliation
• Maintain accurate and up-to-date records of income and expenditure, ensuring all transactions are properly documented and filed.
• Assist with bank reconciliations, ensuring all transactions are accounted for and discrepancies are investigated.
• Support the Finance Officer in reconciling control accounts, including petty cash, payroll, and VAT.
3. VAT & Compliance Support
• Assist in the preparation of VAT returns, including compiling supporting documentation, checking VAT coding, and ensuring compliance with HMRC regulations.
• Ensure all financial transactions are compliant with the Academy Trust Handbook (ATH) and internal financial policies.
• Support the finance team in maintaining audit trails and preparing documentation for internal and external audits.
4. Fixed Asset Register
• Help maintain the fixed asset register, including logging new acquisitions, disposals, and asset movements.
• Ensure assets are correctly categorised and depreciation is accurately recorded in the finance system.
• Support periodic asset verification exercises in collaboration with school staff.
5. Year-End & Audit Support
• Assist with year-end procedures, including preparing schedules, reconciling balances, and gathering supporting documentation.
• Support the Finance Officer and CFOO in preparing for the external audit, including responding to auditor queries and retrieving records.
6. Team & School Support
• Provide day-to-day administrative and transactional support to the Finance Officer and wider finance team.
• Respond to routine finance queries from school staff, including those related to purchase orders, payments, and budget codes.
• Attend training sessions, meetings, and trust-wide events to support professional development and team collaboration.
• Support the delivery of training to school-based staff on financial procedures and systems, as directed by the CFOO or Finance Officer.
7. General Duties
• Maintain confidentiality and data protection standards in handling sensitive financial and personal information.
• Contribute to the continuous improvement of financial processes and systems.
• Undertake any other duties commensurate with the role, as required by the Finance Officer or CFOO.
What the school offers its staff
We offer:
- An innovative and growing Trust
- Highly skilled and passionate colleagues
- A commitment to professional development
- A flexible approach to working
Further details about the role
Please note that application is by Application Form and Covering Letter only. We do not accept CV's.
Closing date is midday on Thursday 10th July. Interviews will be held on Wednesday 16th July.
Commitment to safeguarding
ACT Multi Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff to actively share this commitment. All appointments are conditional and subject to pre-employment checks, including an enhanced check with the Disclosure & Barring Service (DBS) as well as social media checks. We welcome applications from all sections of the community regardless of gender, race, religion, disability, sexual orientation or age. We only accept applications which comprise of a completed application form and covering letter; we are unable to accept CVs.