Site Services Administration Coordinator
| Posting date: | 01 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 15 July 2025 |
| Location: | Ormskirk, Lancashire |
| Remote working: | On-site only |
| Company: | Edge Hill University |
| Job type: | Permanent |
| Job reference: | EHA1888-0625 |
Summary
We’re here to create and harness knowledge, to deliver opportunity for everyone.
About the Role
This is an exciting opportunity for a Site Services Administration Coordinator to join the Site Services department based within Facilities Management. Working as part of the administration support function, you will act as a key contact for both internal and external partners with a view to establishing and maintaining highly effective business relationships and ensuring we are meeting our strategic goals. As Site Services continues to change and evolve, this is a key role to support the delivery of the new look Site Services department.
Your main duties and responsibilities will include:
Providing high quality administrative support to the Site Services management to develop, monitor, and manage team budgets. Ensure budgets are effectively controlled to deliver efficient service and achieve value for money.
Support the review, renewal and management of supplier contracts to ensure the University receives the best levels of service and value for money.
Ensure compliance with the University's Financial Regulations and procedures. Support audit preparation, including providing relevant documentation and tracking follow-up actions.
For informal enquiries about this vacancy, you may wish to contact: Jonathan Belfield, Customer Experience Manager at Belfielj@edgehill.ac.uk.
About You
As Site Services Administration Coordinator, you will:
Be a confident communicator who can efficiently interpret complex information and relay key messages and action points to the team with clarity.
Hold strong IT skills, with the ability to produce, analyse, and interpret data accurately, while identifying potential risks to the organisation.
Have experience in managing budgets and contracts, including requesting quotes, liaising with suppliers and contractors, and monitoring spend.
Be able to work independently, effectively prioritising tasks to ensure both individual and team deadlines are consistently met.
At Edge Hill University we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Rewards & Benefits
A minimum of 35 days annual leave per annum (inclusive of bank holiday and University closure days)
Discounted membership to our onsite state-of-the-art sport and leisure facilities
Staff benefits scheme, which provides you with discounts across the high street, supermarket shopping, cinema tickets, dining out and more.
Employee assistance programme with access to free confidential counselling sessions, legal & financial advice, and health & wellbeing resources
A wide range of development programmes to enhance your career
Beautiful award-winning on-campus working environment.
Automatic enrolment into the Local Government Pension Scheme with our employer contribution of 17.8%
About Us
At Edge Hill University we believe in the life changing opportunities knowledge can create. Since 1885, we’ve been creating access to knowledge for those who may not have had the opportunity to before.
Today, the effect we have has a far-reaching impact, not just for those who come to study here but for those who work, invest in, and live in our local communities too. So, if you’ve ever wondered if one person can make a difference, simply speak to our alumni, students, and award-winning staff.
Because for us education isn’t about how much you take in. It’s about what you take out into the world.
Inspiring minds and changing futures since 1885, Edge Hill University is “A great success story… an institution that improves and impresses year after year” – Times Higher Education.
About the Role
This is an exciting opportunity for a Site Services Administration Coordinator to join the Site Services department based within Facilities Management. Working as part of the administration support function, you will act as a key contact for both internal and external partners with a view to establishing and maintaining highly effective business relationships and ensuring we are meeting our strategic goals. As Site Services continues to change and evolve, this is a key role to support the delivery of the new look Site Services department.
Your main duties and responsibilities will include:
Providing high quality administrative support to the Site Services management to develop, monitor, and manage team budgets. Ensure budgets are effectively controlled to deliver efficient service and achieve value for money.
Support the review, renewal and management of supplier contracts to ensure the University receives the best levels of service and value for money.
Ensure compliance with the University's Financial Regulations and procedures. Support audit preparation, including providing relevant documentation and tracking follow-up actions.
For informal enquiries about this vacancy, you may wish to contact: Jonathan Belfield, Customer Experience Manager at Belfielj@edgehill.ac.uk.
About You
As Site Services Administration Coordinator, you will:
Be a confident communicator who can efficiently interpret complex information and relay key messages and action points to the team with clarity.
Hold strong IT skills, with the ability to produce, analyse, and interpret data accurately, while identifying potential risks to the organisation.
Have experience in managing budgets and contracts, including requesting quotes, liaising with suppliers and contractors, and monitoring spend.
Be able to work independently, effectively prioritising tasks to ensure both individual and team deadlines are consistently met.
At Edge Hill University we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Rewards & Benefits
A minimum of 35 days annual leave per annum (inclusive of bank holiday and University closure days)
Discounted membership to our onsite state-of-the-art sport and leisure facilities
Staff benefits scheme, which provides you with discounts across the high street, supermarket shopping, cinema tickets, dining out and more.
Employee assistance programme with access to free confidential counselling sessions, legal & financial advice, and health & wellbeing resources
A wide range of development programmes to enhance your career
Beautiful award-winning on-campus working environment.
Automatic enrolment into the Local Government Pension Scheme with our employer contribution of 17.8%
About Us
At Edge Hill University we believe in the life changing opportunities knowledge can create. Since 1885, we’ve been creating access to knowledge for those who may not have had the opportunity to before.
Today, the effect we have has a far-reaching impact, not just for those who come to study here but for those who work, invest in, and live in our local communities too. So, if you’ve ever wondered if one person can make a difference, simply speak to our alumni, students, and award-winning staff.
Because for us education isn’t about how much you take in. It’s about what you take out into the world.
Inspiring minds and changing futures since 1885, Edge Hill University is “A great success story… an institution that improves and impresses year after year” – Times Higher Education.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.