Records and Information Manager (Part-time)
| Posting date: | 25 June 2025 |
|---|---|
| Salary: | £33,861.00 to £39,698.00 per year |
| Additional salary information: | 33861 - 39698 |
| Hours: | Part time |
| Closing date: | 23 July 2025 |
| Location: | Cambridge, CB2 1DQ |
| Company: | Vacancy Filler |
| Job type: | Permanent |
| Job reference: | JUN20253276 |
Summary
Information for the role of Records and Information Manager22.5 hours per week£33,861 - £39,698 per annum (full time equivalent) dependent on experienceAn excellent opportunity to join a prestigious organisation in a varied and fulfilling role. Your day to day duties will include:Managing the College’s response to requests under Freedom of Information and Data Protection legislation within the required time constraints.Providing technical expertise on data protection and information management matters.Advising Heads of Department and other senior members of the College community on records management, FoI and Data Protection matters.Maintaining the College Records Retention Schedule, Information Asset Register, and the Register of Processing Activities (ROPA).Undertaking information audits as necessary in order better to understand and manage College records.Representing the Records Management department at relevant management meetings and the Information Management Committee (approximately 4 per year).To be considered for this interesting role, you will need to bring:Good educational background, preferably to degree level.Experience in administrative systems, records management practice and relevant legislation.Thorough knowledge and understanding of Data Protection and Freedom of Information legislation.Thorough working knowledge of word processing, spreadsheet, database, and e-mail systems.Knowledge of the M365 environment.Highly developed organisational and administrative skills.Good interpersonal and communication skills, including presentations.A relevant qualification in records management and experience in preparation of data protection statements, DPIAs and similar data protection documentation would be advantageous but are not essential.About Downing CollegeFounded in 1800, Downing College in the University of Cambridge has a unique and magnificent setting among twenty acres of lawns and trees, yet is located in the centre of Cambridge. The open landscape has a superb collection of neo-classical buildings from the nineteenth, twentieth and twenty-first centuries. Those living and working in Downing enjoy a beautiful environment unique in Cambridge in its spaciousness.The College is composed of approximately 50 Fellows and 165 non-academic staff and its aim is to help all students to develop their academic ability and personal potential during their time here. We pride ourselves on being a friendly and informal community for Fellows, staff and students alike. Set within this expansive and beautiful landscape, Downing also has a thriving conference business and provides customers with a choice of superior conference, meeting and theatre facilities. Details of the roleThe post of Records and Information Manager is a permanent part time role. Applications are invited from suitably experienced candidates.Working 22.5 hours per week, with a daily unpaid 30 minute lunch break, there is potential for a degree of flexibility on start/finish times and working days. The expectation is that the majority of work will be completed on site, however limited flexible working may be available. The salary for this role, depending on experience is between £33,861 - £39,678 per annum FTE (36.25 hours) (step 52 on the College Salary Scale). In addition to the salary, we offer an attractive benefits package including:35 days Holiday (including bank holidays and Christmas closure period)Discretionary Bonus schemeFree College Lunches on working daysPension scheme (with matched contribution up to 10%)Free access to an Employee Assistance programme 24/7Healthcare Cash scheme (e.g. for prescriptions, dental, optical, physiotherapy)Free Life Assurance coverOptional subsidised private medical schemeCycle purchase scheme, giving substantial savings on cycle purchaseFree use of on-site Gym facilitiesFree on-site Car parkingSocial eventsAn additional Day Off for your Birthday!A full list of benefits is available from the College’s HR Office. (Please note that these benefits are non-contractual and may be amended or withdrawn at our discretion.) Application ProcessTo apply for this position click “Apply Now” on the advert posting on our website (Staff vacancies | Downing College Cambridge) and complete an application form. You are able to upload your CV in support of your application. Closing date: midday on Friday 18 July 2025. Please note that the closing date for this post may be brought forward if there is a high volume of applicants.Applications are welcomed from a broad range of backgrounds. All applicants will be contacted once shortlisting has taken place. Applicants who declare a disability will be offered an interview if they meet the minimum criteria for the job.We are pleased to be able offer this document in an accessible format, please contact HR (recruitment@dow.cam.ac.uk) if you wish to receive this advert and role profile or an application form in a different, accessible format, e.g. large print.For further information or in event of queries, please contact:The HR OfficeEmail: recruitment@dow.cam.ac.ukTel: 01223 334820Downing College, Cambridge, CB2 1DQ