Moves & Changes Coordinator
| Posting date: | 23 June 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 23 July 2025 |
| Location: | London, UK |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 145593 |
Summary
Moves & Changes Coordinator
Location: London
Hours of work: 40
Contract Type: Permanent
This is an exciting opportunity to join our team as Moves & Changes Coordinator.
This role is perfect for someone looking to rapidly grow their experience within a professional services setting, working alongside a collaborative and supportive team.
The successful candidate will enjoy a varied workload and the chance to work closely with different parts of the business, gaining broad exposure while helping to ensure that space is used effectively and workplace transitions happen smoothly and professionally.
Job Description
The MAC Coordinator plays a critical role in the professional and proactive delivery of the UK Moves & Changes function, supporting dynamic workplace operations across all office locations within a fast-paced, international environment.
This role offers a wide scope of responsibilities, ensuring that space planning procedures are followed meticulously, particularly around floor plans and the effective use of the Manhattan desk booking system, while also contributing to small project works and CAD requests throughout the portfolio.
Key Responsibilities
Manage all UK office moves and change requests, including out-of-hours planning
Coordinate with Workplace and Portering teams to deliver seamless relocations
Oversee minor works projects up to £50k, including quoting, POs, and subcontractor supervision
Maintain accurate occupancy records using the Manhattan system and update floor plans in CAD
Support facilities projects across the UK and international sites, including test fits and space planning
Act as the point of contact for occupancy and MAC activities, ensuring stakeholder alignment
Report on occupancy, moves progress, and project updates while ensuring KPI compliance
Professional and Personal Competencies/Qualifications
Proven experience managing office moves and changes in a fast-paced, corporate FM or Workplace environment
Self-motivated, outcome-focused professional with a proactive approach
Strong service mindset with the ability to manage multiple tasks and delegate effectively
Detail-oriented, numerate, accurate and confident working independently or within a team
Excellent verbal and written communication skills
Skilled at prioritising under pressure and meeting tight deadlines with a flexible, positive attitude
High level of proficiency in Microsoft Office (Excel, PowerPoint, Word)
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Location: London
Hours of work: 40
Contract Type: Permanent
This is an exciting opportunity to join our team as Moves & Changes Coordinator.
This role is perfect for someone looking to rapidly grow their experience within a professional services setting, working alongside a collaborative and supportive team.
The successful candidate will enjoy a varied workload and the chance to work closely with different parts of the business, gaining broad exposure while helping to ensure that space is used effectively and workplace transitions happen smoothly and professionally.
Job Description
The MAC Coordinator plays a critical role in the professional and proactive delivery of the UK Moves & Changes function, supporting dynamic workplace operations across all office locations within a fast-paced, international environment.
This role offers a wide scope of responsibilities, ensuring that space planning procedures are followed meticulously, particularly around floor plans and the effective use of the Manhattan desk booking system, while also contributing to small project works and CAD requests throughout the portfolio.
Key Responsibilities
Manage all UK office moves and change requests, including out-of-hours planning
Coordinate with Workplace and Portering teams to deliver seamless relocations
Oversee minor works projects up to £50k, including quoting, POs, and subcontractor supervision
Maintain accurate occupancy records using the Manhattan system and update floor plans in CAD
Support facilities projects across the UK and international sites, including test fits and space planning
Act as the point of contact for occupancy and MAC activities, ensuring stakeholder alignment
Report on occupancy, moves progress, and project updates while ensuring KPI compliance
Professional and Personal Competencies/Qualifications
Proven experience managing office moves and changes in a fast-paced, corporate FM or Workplace environment
Self-motivated, outcome-focused professional with a proactive approach
Strong service mindset with the ability to manage multiple tasks and delegate effectively
Detail-oriented, numerate, accurate and confident working independently or within a team
Excellent verbal and written communication skills
Skilled at prioritising under pressure and meeting tight deadlines with a flexible, positive attitude
High level of proficiency in Microsoft Office (Excel, PowerPoint, Word)
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com