Office Administrator / Accounts Assistant
| Posting date: | 23 June 2025 |
|---|---|
| Salary: | £26,000 to £32,000 per year, pro rata |
| Hours: | Part time |
| Closing date: | 04 July 2025 |
| Location: | BS151NT, Speedwell, Bristol |
| Remote working: | On-site only |
| Company: | Western Blueprint Ltd |
| Job type: | Permanent |
| Job reference: |
Summary
Job Title: Office Administrator / Accounts Assistant
Location: Speedwell, Bristol
Employment Type: Part-Time, office-based role, around 25 hours per week, 5 days per week
Salary: £26,000-£32,000 pro rata depending on experience
About the Role:
We are seeking a highly organised and proactive Office Administrator / Accounts Assistant to join our team. This is a pivotal role that ensures the smooth running of our day-to-day operations, with a strong focus on administrative support and financial processing. This role is ideal for someone who thrives in a structured environment, enjoys working with numbers, and is confident managing both administrative and accounting tasks.
Key Responsibilities:
Daily Duties
• Manage incoming phone calls, emails and post, including forwarding tenders
• Import projects and upload customer invoices/credits into SAGE along with all office expenditure
• Process supplier invoices and credits, process payments received and complete credit application forms
• Log and follow up on service calls
• Conduct CIS supplier verifications
• Maintain office supplies, kitchen stock and kitchen
Weekly Duties
• Process supplier bank payments and email remittance advice
• Credit control – chase payments and maintain aged debtor reports
• Maintain aged creditor analysis for bank payment list
Bi-Weekly Duties
• Reconcile bank and credit card statements (1st & 3rd week of the month)
• Log transfers and process bank statements
Monthly Duties
• Process wage journals, staff expenses, and stationery orders
• Prepare invoice folders and monthly reports
• Submit CIS reports and credit card statements
Quarterly Duties
• VAT reports
• Supplier spend reports
• Client spend data reports
Annual Duties
• Archive previous year’s files and prepare new folders
• Finalise year-end bank reconciliations
What We’re Looking For:
• Experience in office administration and bookkeeping
• Proficiency with SAGE accounting software
• Strong Excel and general IT skills
• Excellent attention to detail, organisational and communication skills
• Ability to manage multiple deadlines and priorities
Why Join Us?
• Supportive and friendly team environment
• Opportunity to grow and develop within the role
• Company pension
• Flexible hours
How to Apply:
Please send your CV and a brief cover letter to t.lowe@w-blueprint.co.uk. Applications close on Friday 4th July.
Location: Speedwell, Bristol
Employment Type: Part-Time, office-based role, around 25 hours per week, 5 days per week
Salary: £26,000-£32,000 pro rata depending on experience
About the Role:
We are seeking a highly organised and proactive Office Administrator / Accounts Assistant to join our team. This is a pivotal role that ensures the smooth running of our day-to-day operations, with a strong focus on administrative support and financial processing. This role is ideal for someone who thrives in a structured environment, enjoys working with numbers, and is confident managing both administrative and accounting tasks.
Key Responsibilities:
Daily Duties
• Manage incoming phone calls, emails and post, including forwarding tenders
• Import projects and upload customer invoices/credits into SAGE along with all office expenditure
• Process supplier invoices and credits, process payments received and complete credit application forms
• Log and follow up on service calls
• Conduct CIS supplier verifications
• Maintain office supplies, kitchen stock and kitchen
Weekly Duties
• Process supplier bank payments and email remittance advice
• Credit control – chase payments and maintain aged debtor reports
• Maintain aged creditor analysis for bank payment list
Bi-Weekly Duties
• Reconcile bank and credit card statements (1st & 3rd week of the month)
• Log transfers and process bank statements
Monthly Duties
• Process wage journals, staff expenses, and stationery orders
• Prepare invoice folders and monthly reports
• Submit CIS reports and credit card statements
Quarterly Duties
• VAT reports
• Supplier spend reports
• Client spend data reports
Annual Duties
• Archive previous year’s files and prepare new folders
• Finalise year-end bank reconciliations
What We’re Looking For:
• Experience in office administration and bookkeeping
• Proficiency with SAGE accounting software
• Strong Excel and general IT skills
• Excellent attention to detail, organisational and communication skills
• Ability to manage multiple deadlines and priorities
Why Join Us?
• Supportive and friendly team environment
• Opportunity to grow and develop within the role
• Company pension
• Flexible hours
How to Apply:
Please send your CV and a brief cover letter to t.lowe@w-blueprint.co.uk. Applications close on Friday 4th July.