Navy Command - Portfolio Support Coordinator
| Posting date: | 18 June 2025 |
|---|---|
| Salary: | £29,580 per year, pro rata |
| Additional salary information: | A pension contribution of 28.97% based on the listed salary |
| Hours: | Full time |
| Closing date: | 18 July 2025 |
| Location: | Kentigern House, 65 Brown Street, Glasgow, G2 8EX |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 410027 |
Summary
Administrative Support
Provide general administrative support to the Clyde 2070 portfolio.
Act as a sponsor and co-ordinator for visitors to Kentigern House.
Act as visit co-ordinator to HMNBC, related sites and other locations, as required, ensuring access requests and visitor details are issued in a timely manner.
Book and set up appropriate facilities for internal/external visits and briefings.
Support the collation and distribution of relevant material for meetings, brief and visits.
Support document and information management, including maintenance of filing systems on SharePoint, and ensuring documents are current, accessible compliant with MOD Policy.
Manage and update relevant admin spreadsheets.
Manage access to SharePoint site.
Monitor relevant shared mailboxes and direct enquiries as required.
Facilitate IT and MODNet access for Civil Servants, and wider supply chain as required, and provide relevant IT support such as first log on assistance and issuing passwords.
Facilitate portfolio and programme electronic purchase card transactions as required.
Assist the booking process of white fleet vehicles/logistics for visits as required.
Secretariat and Meeting Support
Secretariat support through booking meetings and management of stakeholder diaries.
Book meeting venues where
Assist with the preparation and distribution of meeting papers.
Record minutes of meetings and follow up actions, as appropriate.
Ad-hoc Support for Clyde 2070 Functions
Undertake any other administrative reasonably expected at this grade to support Clyde 2070.
Support with new start orientation, as required.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
Provide general administrative support to the Clyde 2070 portfolio.
Act as a sponsor and co-ordinator for visitors to Kentigern House.
Act as visit co-ordinator to HMNBC, related sites and other locations, as required, ensuring access requests and visitor details are issued in a timely manner.
Book and set up appropriate facilities for internal/external visits and briefings.
Support the collation and distribution of relevant material for meetings, brief and visits.
Support document and information management, including maintenance of filing systems on SharePoint, and ensuring documents are current, accessible compliant with MOD Policy.
Manage and update relevant admin spreadsheets.
Manage access to SharePoint site.
Monitor relevant shared mailboxes and direct enquiries as required.
Facilitate IT and MODNet access for Civil Servants, and wider supply chain as required, and provide relevant IT support such as first log on assistance and issuing passwords.
Facilitate portfolio and programme electronic purchase card transactions as required.
Assist the booking process of white fleet vehicles/logistics for visits as required.
Secretariat and Meeting Support
Secretariat support through booking meetings and management of stakeholder diaries.
Book meeting venues where
Assist with the preparation and distribution of meeting papers.
Record minutes of meetings and follow up actions, as appropriate.
Ad-hoc Support for Clyde 2070 Functions
Undertake any other administrative reasonably expected at this grade to support Clyde 2070.
Support with new start orientation, as required.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.