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Office Administrator

Job details
Posting date: 16 June 2025
Salary: £14 to £15 per hour
Hours: Part time
Closing date: 30 June 2025
Location: Morpeth, Northumberland
Remote working: On-site only
Company: Greater Morpeth Development Trust
Job type: Permanent
Job reference:

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Summary

Job Title: Office Administrator
Responsible to:
Directly responsible to the Chair of the Greater Morpeth Development Trust (the Trust/GMDT)

1 MAIN PURPOSES OF POST
To provide high quality administration for the Greater Morpeth Development Trust (the Trust). This includes ensuring an efficient office operation and effective communication between members of the Board, members of the Trust, volunteers and third parties. To support the Directors and volunteers in areas such as book-keeping, premises management, fundraising, publicity, media and maintaining the Trust webpage, etc.
In conjunction with the other part-time administrator,to provide a point of contact in the office, often working alone, using own initiative to prioritise so that deadlines are met and urgent issues dealt with.

MAIN ACTIVITIES
• To assist in all aspects of administrative functions within GMDT to include word processing, maintaining appointment diaries and arranging meetings, monitoring the post, photocopying and filing. Liaising with the other administrator to share duties as appropriate or necessary.
• To support the volunteer leading on premises, to include liaising with professional service providers and other third parties especially in relation to the operation and maintenance of the station building. Maintaining relevant logs and records in relation to the management of the station building, liaising with tenants and such other tasks as agreed with the premises lead.
• To deal with telephones/emails; being one of the first points of contact for the membership and general public, ensuring effective communication of messages and dealing with initial requests for information or action.
• To manage relationships with volunteers, including potential new volunteers, providing initial information and ongoing support to volunteers, to allocate appropriate tasks so as to give them a sense of purpose, identifying and nurturing individual volunteer skills and interests for mutual benefit.
• To assist with identifying potential sources of funding and support the development of funding bids.
• To maintain key Trust documents such as Project Management Documents, membership lists etc.
• To support communication with members and volunteers and between the Trust and the wider public through maintenance of the website, social media channels, production of the regular newsletter and contact with the press.
• To assist with the administration for specific projects and attend meetings where necessary, taking minutes when asked to do so.
• To manage the team diary to keep track of Trust activities.
• To take the minutes of the GMDT meetings
• Researching information for the Trust, eg from the internet.
• Any other duties of a similar nature that may be assigned from time to time.

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