Administrative Assistant
| Posting date: | 12 June 2025 |
|---|---|
| Salary: | £26,698 per year, pro rata |
| Hours: | Full time |
| Closing date: | 27 June 2025 |
| Location: | SW15 |
| Remote working: | On-site only |
| Company: | Paddock School |
| Job type: | Permanent |
| Job reference: | AAJune2025 |
Summary
Main Job Purpose
Responsible under the instruction or guidance of senior staff to provide general administrative or financial support to the school.
Tasks
• Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
• Assist with pupil first aid and welfare duties, looking after sick pupils, liaising with parents/staff etc.
• Assist in arrangements for schools trips, events etc.
• Provide general clerical and administrative support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence
• Maintain manual and computerised records and management information systems
• Produce lists, information and data as required e.g. pupils/staff data
• Undertake typing and word-processing and other IT based tasks
• Sort and distribute mail
• Undertake administrative procedures
• Maintain and collate pupil reports
• Operate relevant equipment and ICT packages (e.g. word, excel, databases, spreadsheets, Internet)
• Maintain stock and supplies, cataloguing and distributing as required
• Provide general advice and guidance to staff, pupils and others
• Provide support to ensure meetings are booked and run smoothly. Book interpreters and room spaces
• Undertake general financial administration e.g. processing orders
• Support the HR team with general administrative duties
• Support the EHCP Officer in communicating with families regarding Education, Health, and Care Plans (EHCPs)
Responsible under the instruction or guidance of senior staff to provide general administrative or financial support to the school.
Tasks
• Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
• Assist with pupil first aid and welfare duties, looking after sick pupils, liaising with parents/staff etc.
• Assist in arrangements for schools trips, events etc.
• Provide general clerical and administrative support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence
• Maintain manual and computerised records and management information systems
• Produce lists, information and data as required e.g. pupils/staff data
• Undertake typing and word-processing and other IT based tasks
• Sort and distribute mail
• Undertake administrative procedures
• Maintain and collate pupil reports
• Operate relevant equipment and ICT packages (e.g. word, excel, databases, spreadsheets, Internet)
• Maintain stock and supplies, cataloguing and distributing as required
• Provide general advice and guidance to staff, pupils and others
• Provide support to ensure meetings are booked and run smoothly. Book interpreters and room spaces
• Undertake general financial administration e.g. processing orders
• Support the HR team with general administrative duties
• Support the EHCP Officer in communicating with families regarding Education, Health, and Care Plans (EHCPs)