School Finance Administrator

Posting date:	10 June 2025
Salary:	Not specified
Additional salary information:	£28,000 - £32,000
Hours:	Full time
Closing date:	17 June 2025
Location:	Twickenham, Greater London, TW2 5NQ
Remote working:	On-site only
Company:	eTeach UK Limited
Job type:	Contract
Job reference:	1492129

Summary

School Finance Administrator - Maternity CoverApplications are sought from enthusiastic, cheerful and dependable applicants to join the finance and admin team, covering a period of maternity leave.Responsible to the Bursar, we are looking for a proactive, experienced professional to assist in the routine financial and accounting matters within the school. This is a full-time position; 35 hours per week starting as soon as possible once all relevant recruitment checks have been done; and ending no later than January 2026 The role is temporary, with 6 weeks’ holiday, which includes statutory bank holidays.Responsibilities Typical tasks will include but are not limited to: Purchase Ledger management Ensure that the suppliers’ database is kept up to date Reconcile the purchase ledger at the end of each month and annually, and produce reports for auditors as requiredProcess invoices and obtain approval from appropriate budget holder Maintain up-to-date invoice records and filing systems Process supplier payments Fees Liaise with the Admissions Secretary and add new pupil starters/joiners to the MIS system for billingPrepare and process all fee invoices, ensuring that the Billing Ledger is up to date at all timesRecord all deposits paid and registrations received and arrange refunds for leavers, where applicableLiaise with nursery manager and reconcile nursery fee income to Famly nursery MIS systemProcess bank receipts Payroll Process payroll for all staff on a monthly basis, working closely with the Bursar, and prepare variance lists for the Bursar for approval of monthly salaries.Produce all regulatory reporting in respect of payroll and pensions including real time HMRC and pension reporting, P60s, P45s and the Year End Pension CertificateOther Complete relevant census reports, including DFE & Early Years online filing Prepare invoices for all pool, theatre and sports hall hires Oversee financial aspects of all extra-curricular pupil activities (including trips) Deal with petty cash requests from members of staff, making sure the expenditure has been signed off by the relevant budget holder/line managerDeal with all banking, including charity collections, fee payments etc. Manage the collation of company credit card statements with receipts from authorised users and provide to the bursar for monthly checksPrepare bank reconciliations for all school bank accounts 11/06/2014 13:53Liaise with the Mall School Association (parent association) processing payments and allocating funds receivedMaintain the accounting entries in the Nominal Ledger and reconcile creditor accountsAdminister Early Years Grant for school and nursery – preparation of report to file online and balancing payments and raise invoices for EHCP pupils at various councilsAccount for accruals and prepayments Support the Bursar in the preparation of annual budgets and the audited accounts Assist in the provision of termly financial reports for the Bursar to submit to Governors Archive financial records ensuring that they are securely stored and disposed of according to the legislation and best practice within the GDPRAttend training courses as required Undertake other reasonable duties as required from time to time As part of the Admin team, cooperate with other team members and provide cover/assistance as required