Executive Support and Wellbeing Coordinator
| Posting date: | 05 June 2025 |
|---|---|
| Salary: | £30,060 to £35,235 per year |
| Hours: | Full time |
| Closing date: | 18 June 2025 |
| Location: | Lancaster, Lancashire |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Lancaster City Council |
| Job type: | Permanent |
| Job reference: | 25_25 |
Summary
Are you highly organised, detail-oriented, and confident supporting senior leaders at the highest level? We are looking for a dynamic and proactive Executive Support & Wellbeing Coordinator to join our People and Policy team.
This unique hybrid role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and communications, and is also committed to fostering a positive and inclusive workplace culture.
What You’ll Be Doing
Executive Support
• Manage the diaries and inboxes of the Leader and Chief Executive, ensuring their time is used effectively.
• Coordinate meetings, prepare agendas and minutes, and support the Leadership Team with key documentation and follow up.
• Act as a key liaison across departments and with external stakeholders, ensuring smooth communication and collaboration.
• Handle sensitive information, complaints, and data requests with professionalism and discretion.
Wellbeing & Inclusion
• Lead and coordinate wellbeing and inclusion initiatives across the council.
• Coordinate events and campaigns that promote physical, emotional, and mental wellbeing.
• Work with HR and staff networks to embed inclusive practices and support systems.
• Establish and lead a Mental Health First Aid network and safe spaces for staff support.
What We’re Looking For
Essential:
• Minimum 5 GCSEs (Grade 4 or above), including English and Maths.
• Proven experience in high-level administrative or executive support roles.
• Strong IT skills (Microsoft Office), diary and inbox management.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities with accuracy and discretion.
Desirable:
• Level 3 qualification in administration or wellbeing/inclusion.
• Experience in supporting senior leadership.
• Experience in coordinating wellbeing activities and strategies.
Why Join Us?
• Play a pivotal role in supporting the Council’s most senior leaders.
• Be part of a forward-thinking council committed to inclusion and wellbeing.
• Enjoy a supportive hybrid working model with flexibility and autonomy.
• Help shape a culture where everyone feels valued, supported, and heard.
We would love to hear from you if you're an organised, proactive professional who thrives on supporting leadership and making a difference.
This unique hybrid role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and communications, and is also committed to fostering a positive and inclusive workplace culture.
What You’ll Be Doing
Executive Support
• Manage the diaries and inboxes of the Leader and Chief Executive, ensuring their time is used effectively.
• Coordinate meetings, prepare agendas and minutes, and support the Leadership Team with key documentation and follow up.
• Act as a key liaison across departments and with external stakeholders, ensuring smooth communication and collaboration.
• Handle sensitive information, complaints, and data requests with professionalism and discretion.
Wellbeing & Inclusion
• Lead and coordinate wellbeing and inclusion initiatives across the council.
• Coordinate events and campaigns that promote physical, emotional, and mental wellbeing.
• Work with HR and staff networks to embed inclusive practices and support systems.
• Establish and lead a Mental Health First Aid network and safe spaces for staff support.
What We’re Looking For
Essential:
• Minimum 5 GCSEs (Grade 4 or above), including English and Maths.
• Proven experience in high-level administrative or executive support roles.
• Strong IT skills (Microsoft Office), diary and inbox management.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities with accuracy and discretion.
Desirable:
• Level 3 qualification in administration or wellbeing/inclusion.
• Experience in supporting senior leadership.
• Experience in coordinating wellbeing activities and strategies.
Why Join Us?
• Play a pivotal role in supporting the Council’s most senior leaders.
• Be part of a forward-thinking council committed to inclusion and wellbeing.
• Enjoy a supportive hybrid working model with flexibility and autonomy.
• Help shape a culture where everyone feels valued, supported, and heard.
We would love to hear from you if you're an organised, proactive professional who thrives on supporting leadership and making a difference.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.