Medical Device Training Assistant

Posting date:	29 May 2025
Salary:	£26,530.00 to £29,114.00 per year
Additional salary information:	£26530.00 - £29114.00 a year
Hours:	Full time
Closing date:	12 June 2025
Location:	Manchester, M20 4BX
Company:	NHS Jobs
Job type:	Permanent
Job reference:	C9413-25-0371

Summary

DUTIES AND RESPONSIBILITIES The tasks listed will be carried out with a degree of autonomy, individual responsibility and personal accountability, unless otherwise stated. Support and advice in all areas will be available from the line manager and other engineers in the department. All duties will be carried out in accordance with NHS guidelines and departmental Quality Assurance (QA) systems and policies to ensure that the service is maintained in an accurate and correctly functioning manner for the safety and benefit of all users and patients. Offer cross-functional administrative support within Clinical and Radiotherapy Engineering to ensure continuity, including during annual leave or sickness absences. General Act in a supervisory role for Administration staff within the Engineering group. Will manage/take minutes from meetings in Engineering group. Book/manage training courses and associated documentation and travel. Updating and checking QS is up to date on reviews. Manage group/departmental meetings. Updating documentation as requested. Medical Devices Training Assist with the integration of new virtual devices into the e-Quip system. Contribute to the creation and ongoing maintenance of Hive stubs for the Medical Devices Training QS system. Provide support in tracking and managing documents within the Medical Devices Training QS system. Assist in administrative tasks for the Medical Devices Hive page. Assist in ensuring compliance with the requirements of the MHRA and CQC for Medical Devices Training. Assist in maintaining the medical devices training repository, ensuring that competency documentation is up to date. Arrange and coordinate manufacturer training for specific devices when required, particularly when departments are unable to organise training independently. Serve as a primary point of contact for medical device-related inquiries, escalating issues to the appropriate team members as necessary. Collaborate with the MDSO and Medical Devices Training Lead to ensure adherence to the Medical Devices Training Policy. Support the Medical Devices Training Lead in delivering training and producing KPI compliance dashboards Equipment Coordination Monitor and liaise with contractors over managed service contracts to ensure their service commitments are accurately and acceptably performed and recorded within the quality system. Perform audits when required within The Trust. Respond appropriately and in accordance with the urgency, of requests for medical equipment information ensuring that the equipment management database is updated with timely and accurate information. Monitor equipment movement, updating the equipment management database using information obtained from the requestor(s). Liaise with other departments/divisions to provide a coordinated approach for any services required e.g. Estates, Clinical Engineering, other CMPE departments. Maintain close liaison with the TSG Team Leaders across all sites in the day-to-day running of the department, advising of any deficiencies or problems encountered within the equipment management system. Facilitate the ordering, booking in, stock control and audit of spare parts and consumables within the departmental stock system. Ensure that equipment returned for maintenance has been physically labelled or electronically recorded on the equipment management database with all available information. May be required to travel to satellite services provided by the Trust. Work closely with the Administration staff in the Engineering group, and cover as necessary. Risk Management and Governance Assist in reporting and investigation of equipment based clinical incidents/ near misses. Carry out all duties in accordance with the Health and Safety at Work Act, relevant statutory regulations, approved codes of conduct and local rules. Ensure that appropriate Personal Protective Equipment (PPE) and other risk control measures, e.g. decontamination of equipment to minimise cross-infection risks to staff and patients, are used, reporting any deficiencies noted to Technical Services Team Leaders Demonstrate and encourage good health, safety and security practices in the workplace. Quality and Performance Participate in the maintenance of the Departmental ISO 9000 Quality System. Comment upon beneficial changes to own working practices and departmental policies/procedures. Plan and prioritise own work under the direction of the line manager. Finance Contribute to the efficient use of physical, staffing and financial resources. Data Management Ensure the equipment management database is updated with timely and accurate details. Where necessary, contact other employees within the trust to obtain any required or missing information. Maintain an electronic record of all requests by entering them onto the equipment management database recording any relevant information or issues arising. Create a audit report showing training compliance for staff and equipment. Staff Recruitment, Training and Development Attend mandatory training and other appropriate training sessions as and when required. Develop new knowledge and competences in line with departmental requirements. Demonstrate own duties to less experienced employees. Provide training and guidance to users of the training database. Other The job description indicates the duties and responsibilities that are appropriate to meet the present needs of the service. Since these needs may change, as may the resources of staff and material available, it is necessary to recognise that the employee must be willing to undertake other and/or different duties that may, after discussion, be assigned by the Head of Engineering or nominated Deputy. Demonstrate the agreed set of values and accountable for own attitude and behaviour