Scientific Administrator | Liverpool Women's NHS Foundation Trust
| Posting date: | 27 May 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,625 - £25,674 pro-rota |
| Hours: | Full time |
| Closing date: | 26 June 2025 |
| Location: | Liverpool, L8 7SS |
| Company: | Liverpool Women's NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7219081/159-LWH-113-25 |
Summary
The Hewitt Fertility Centre houses one of the largest gamete and embryo storage facilities in Europe. One of the Human Fertilisation and Embryology Authority (HFEA) licence conditions is for there to be effective consent in place for all gametes and embryos in storage; breach of this condition is a criminal offence and could result in the Hewitt Fertility Centre’s licence being revoked.
The post holder will work within The Hewitt Fertility Centre assisting the HFEA Storage Co-Ordinator in a range of administrative duties, whilst supporting the Embryology and Andrology Scientific Teams. They will assist in the provision of an efficient administrative system to ensure that there is effective consent in place for all patients with gametes and/or embryos stored at the Hewitt Fertility Centre, Liverpool Women’s Hospital. The post holder will be responsible for maintaining a robust bring-forward system to ensure that all gametes and embryos in storage have effective consent, ensuring full compliance of the storage requirements in accordance with the Human Fertilisation and Embryology Authority (HFEA).
Liverpool Women’s NHS FT became part ofNHS University Hospitals of Liverpool Group (UHLG)in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.
We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.
For roles at Liverpool University Hospitals, visit theircareers page.
UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.
https://www.gov.uk/skilled-worker-visa/your-job
1. Provide administrative assistance to the HFEA Storage Co-Ordinator, providing cover when necessary.
2. Assist theHFEA Storage Co-Ordinatorwith the generation of patient letters, for embryo and gamete storage patients, using the Infertility Database Embryology Andrology System (IDEAS).
3. Assist in maintaining three yearly written contact with all patients who have NHS embryos or gametes in storage.
4. Access the Summary Care Record System, ensuring patient addresses are correct and making appropriate amendments on the Meditech and IDEAS Systems when required.
5. Receipt and management of embryo and gamete correspondence, ensuring the necessary action is taken in respect of recording, filing and issuing HFEA consent forms, if applicable.
6. Assist in operating a bring-forward system ensuring statutory storage limits for gametes and embryos are not exceeded.
7. Assist in operating a system to ensure that withdrawal of consent to embryo or gamete storage ensures consensual and regulatory compliance.
8. Provide administrative support to the Embryology and Andrology Scientific Teams as required.
9. Assist with locating/handling of patient records, ensuring they are appropriately tracked on the Meditech System.
10.Ensure the centre obtains the appropriate HFEA Consent Forms from patients who wish to extend storage or withdraw consent to storage.
11.Communicate effectively with all members of the multidisciplinary team within the Hewitt Centre and the Trust as appropriate.
12.Operate in accordance with HFEA Regulations and Trust Departmental Policies and Standard Operating Prodcedures within the Department, ensuring that compliance of statutory embryo and gamete storage requirements are met.
13.Assist with creating and sending electronic registration forms to the HFEA.
14.Support the Hewitt Centre Satellite Co-Ordinator by registering patients, issuing casenote numbers, filing/faxing correspondence and providing labels when required.
15.Assist with the recording of pregnancy outcomes on IDEAS.
This job description describes the main responsibilities of the post and is not intended to be exhaustive. It may be subject to change as the service develops and to meet the needs of the Trust.
This advert closes on Tuesday 10 Jun 2025
The post holder will work within The Hewitt Fertility Centre assisting the HFEA Storage Co-Ordinator in a range of administrative duties, whilst supporting the Embryology and Andrology Scientific Teams. They will assist in the provision of an efficient administrative system to ensure that there is effective consent in place for all patients with gametes and/or embryos stored at the Hewitt Fertility Centre, Liverpool Women’s Hospital. The post holder will be responsible for maintaining a robust bring-forward system to ensure that all gametes and embryos in storage have effective consent, ensuring full compliance of the storage requirements in accordance with the Human Fertilisation and Embryology Authority (HFEA).
Liverpool Women’s NHS FT became part ofNHS University Hospitals of Liverpool Group (UHLG)in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.
We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.
For roles at Liverpool University Hospitals, visit theircareers page.
UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.
https://www.gov.uk/skilled-worker-visa/your-job
1. Provide administrative assistance to the HFEA Storage Co-Ordinator, providing cover when necessary.
2. Assist theHFEA Storage Co-Ordinatorwith the generation of patient letters, for embryo and gamete storage patients, using the Infertility Database Embryology Andrology System (IDEAS).
3. Assist in maintaining three yearly written contact with all patients who have NHS embryos or gametes in storage.
4. Access the Summary Care Record System, ensuring patient addresses are correct and making appropriate amendments on the Meditech and IDEAS Systems when required.
5. Receipt and management of embryo and gamete correspondence, ensuring the necessary action is taken in respect of recording, filing and issuing HFEA consent forms, if applicable.
6. Assist in operating a bring-forward system ensuring statutory storage limits for gametes and embryos are not exceeded.
7. Assist in operating a system to ensure that withdrawal of consent to embryo or gamete storage ensures consensual and regulatory compliance.
8. Provide administrative support to the Embryology and Andrology Scientific Teams as required.
9. Assist with locating/handling of patient records, ensuring they are appropriately tracked on the Meditech System.
10.Ensure the centre obtains the appropriate HFEA Consent Forms from patients who wish to extend storage or withdraw consent to storage.
11.Communicate effectively with all members of the multidisciplinary team within the Hewitt Centre and the Trust as appropriate.
12.Operate in accordance with HFEA Regulations and Trust Departmental Policies and Standard Operating Prodcedures within the Department, ensuring that compliance of statutory embryo and gamete storage requirements are met.
13.Assist with creating and sending electronic registration forms to the HFEA.
14.Support the Hewitt Centre Satellite Co-Ordinator by registering patients, issuing casenote numbers, filing/faxing correspondence and providing labels when required.
15.Assist with the recording of pregnancy outcomes on IDEAS.
This job description describes the main responsibilities of the post and is not intended to be exhaustive. It may be subject to change as the service develops and to meet the needs of the Trust.
This advert closes on Tuesday 10 Jun 2025