Senior Administrator | Hertfordshire Community NHS Trust
| Posting date: | 21 May 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £26,530 - £29,114 per annum pro rata |
| Hours: | Part time |
| Closing date: | 20 June 2025 |
| Location: | Cringleford, Norwich, NR4 6AU |
| Company: | Hertfordshire Community NHS Trust |
| Job type: | Permanent |
| Job reference: | 7221582/812-25-NC-IMMSB4 |
Summary
The World Health Organisation says "Immunization is key to primary health care, an indisputable human right, and one of the best health investments money can buy." We are looking for a senior administrator who can bring all of their skills and attention to detail to support our clinicians to deliver the community and school age immunisation service across Norfolk and Waveney.
The work will involve some weekend and evening work to meet the needs of our communities.
*Proposed interview date: 10-June-2025*
The ideal candidate will be enthusiastic and highly motivated with a desire to improve the health and wellbeing of communities by supporting the delivery of a variety of vaccinations. The role involves providing leadership to a small group of administrative assistants supporting the immunisation team across a range of administrative tasks in a variety of community clinics including schools, and office environments. Ideally you will have experience of working with a variety of ages, and experience of working in a health care setting would be useful.
You will have excellent communication skills both spoken and written and be able to establish good working relationships with a wide range of stakeholders and service users . You will be IT literate with an excellent working knowledge of Microsoft Office and Excel applications. The ability to organize and plan the workload priorities both for yourself and the administrative team is essential. As is an ability to problem solve and to be able to lead a team through change. Experience of working with Systmone electronic health records would be an advantage .
A full valid driving license and access to a car to use regularly for business purposes is essential (unless you have a disability as defined by the Equality Act 2010).
A big thank you for considering joining us at Hertfordshire Community NHS Trust
You’ll find it a great place to work with many benefits offered to you as a member of our staff
We put our patients, their families and carers at the centre of our vision - Outstanding Services and Healthier Communities
Our staff are proud to be Innovative, Caring and Agile in their work to help achieve the Trust vision
We welcome diversity in our workforce and are interested in applicants from all backgrounds
We don’t want you to miss out so we’d like you to know that if we have a high level of interest in this role, the vacancy may close prior to the advertised closing date, so please make your application as soon as possible - Apply now
You’ve made a great decision to apply to join to HCT - we’re looking forward to taking the next steps of the journey with you.
To find out more about the role please call or email Nancy Campen Operations Manager n.campen@nhs.net or 07554776887
You can apply to Access to Work to get money for communication support at a job interview - please use this link for more information: https://www.gov.uk/guidance/apply-for-communication-support-at-a-job-interview-if-you-have-a-disability-or-health-condition-access-to-work
You need to apply before the interview takes place.
Provide administrative leadership support to the Community and School Age immunisation Service.
Minute taking of meetings which will include representation from multiple agencies across sites asrequired.
Prepare files and supporting papers for meetings and committees relevant tothe functioning of the School AgedImmunisationTeam.
Ensuretimelycollection and production of statistical data relating to theSchoolAgedImmunisationTeam as directed, compiling reports where necessary for management information andforwardingrelevant information to other Trustdepartmentsasnecessary.
Continually set and review own workloadpriorities. as well as the wider administrative team.
Dealwithtelephone,mail,e-mailandgeneralenquiriesbyprioritisingandensuringthatappropriate messagesarerelayedtotheappropriateteammemberoractiontaken.
Advanced keyboard skills/touch typing tofacilitatetheaccurateand speedy production of reports, spreadsheets,correspondenceand minutetaking.
Communicating with other professionalmembersof staff within the Trust and external agencies on behalf of Community andSchoolAgedImmunisationServiceTeam.
Tomaintainand createExcelspreadsheetsinrelationtotheworkofthe Community and SchoolAgedImmunisationServiceTeam.
To maintain and create administrative processes and guidance in partnership with the Team Lead for the administrative and clinical teams of the Community and School Age Immunisation Service.
Tomaintaina high levelof confidentiality in relation to thehighly sensitivenature of safeguardingchildrenissues
This advert closes on Sunday 1 Jun 2025
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.