Mobilisation & Support Officer
| Posting date: | 20 May 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £23,492 - £25,235 |
| Hours: | Full time |
| Closing date: | 19 June 2025 |
| Location: | Gainsborough, DN21 1GG |
| Company: | Acis Group Limited |
| Job type: | Permanent |
| Job reference: | 1002 |
Summary
Job Advert
This role is all about helping us to deliver more within our communities, its about getting things off the ground, taking a
project brief and turning it into something that’s deliverable, measurable and impactful. You’ll be the central cog as new
projects and services are turned into reality and handed over to the operational teams for day-to-day delivery. You'll also be on
hand to support the wider business development team too, whether this be help to organise and deliver a stakeholder event, taking
minutes at key external meetings or keeping things structured and organised.
As a Mobilisation and Support Officer, a typical day might include:
* Getting to know the detail behind the bids. You’ll work closely to the bids team to understand the newly won funding, grants
and contracts. Its your role to bring these projects off the page and turn them into real life delivery.
* Having responsibility for end to end project mobilisations including the smooth handover to the operational teams, ensuring
they have everything they need for a successful start
* Coordinating contract signing and pre-mobilisation compliance checks for new contracts, alongside working with the Data and
Performance Lead to establish reporting mechanisms ensuring project KPI's are profiled, measurable and reportable, and were
able to showcase project impact
* Working with finance colleagues to ensure project codes are set up, budgets are added to forecasts and the operational team
fully understands profiled project spend
* Ensuring everyone knows of their reporting responsibilities, both to ensure internal assurance and to the funder. Dates,
deadlines and reporting templates are shared, understood by all who need them and are easily accessible.
* Supporting the wider team with general administrative tasks such as raising purchase orders, taking minutes and booking
meetings
* Working with projects you will support the set-up of processes where required, ensuring delivery of efficient, effective and
maximises value for money for our funders and customers
* You’ll work with procurement colleagues and contract managers to leverage more income where possible, firmly establishing,
measuring and sharing the wider social value impact delivered through our suppliers
* Working with the growth manager researching and pulling together information for new ideas and services
Some of the experience/skills we need to consider you:
* Experience of audits and the standard of evidence required - and you'll be comfortable doing this at pace when its needed
* A great communicator, ensuring everyone knows what they need to do and by when
* A practical thinker who understands the steps needed to start something from ground zero all the way to launch
* An ability to use your persuasive and negotiation skills to ensure buy in across departments and actions to be completed at
pace when needed
* A relationship builder, working with others from across our organisation and our external partners including local authorities,
councillors, health organisations, emergency services and funders - all working collaboratively to make a bigger impact for our
communities
* An eye for detail - with meticulous organisation skills to ensure deadlines are met and people are kept informed
* The ability to foster collaboration, adapt to change, and manage resources effectively
* An ability to be flexible in a dynamic and ever evolving environment and the ability to be able to be self motivated whilst
focusing on key tasks
* An organised thinker, able to methodically work through the mobilisation process to ensure projects and services are
successfully launched and able to be delivered as intended
What will make you stand out from the crowd:
* Experience of contract mobilisation and project start up would be highly beneficial
* An understanding of cost modelling and budgets would be ideal but not essential
* Experience in handling sensitive information with professionalism and integrity whilst achieving positive results.
* A hands-on approach to managing budgets, policies, and safeguarding processes
* An approachable, empathetic, and resilient nature
* Experience of events, stakeholder contact and research – or anything in this related field
Being part of the Acis team, you’ll get:
* Generous holiday entitlement – 25 days annual leave every year increasing by one to a max of 30, plus bank holidays
* Pension contributions up to 10%
* The opportunity to undertake professional training, funded by us.
* One days paid leave a year for volunteering work (in addition to your Annual leave entitlement)
* Staff benefits with Paycare – A health and benefits scheme giving you support and contributions towards various health benefits
such as counselling, eye tests, vaccinations and much more
* Benefits with Acis Perkz – a discount scheme giving you savings off hundreds of schemes including discounts on your coffee,
weekly shop, days out and much more!
* Employee recognition scheme, where we celebrate and award our Stars within Acis, including gift vouchers
* Long service awards for our loyal employees
* Cycle to work scheme
* Employee Assistance Programme to give you confidential advice and support, when you need it
* Professional membership subscription to support your continuous professional development
* Death in service benefit as part of our pension scheme
As soon as a suitable candidate is found for this role we reserve the right to close the job advert ahead of the closing date, so
please do not delay in submitting your application.
Acis are committed to equality and diversity, are a proud member of disability confident and welcome applications from any
applicant who feel they hold the essential skills to fulfil the role. We recognise that people need flexibility in their role and
we’re happy to discuss flexible working options with the successful candidate in addition to any aid with interviewing that you
might need
This role is all about helping us to deliver more within our communities, its about getting things off the ground, taking a
project brief and turning it into something that’s deliverable, measurable and impactful. You’ll be the central cog as new
projects and services are turned into reality and handed over to the operational teams for day-to-day delivery. You'll also be on
hand to support the wider business development team too, whether this be help to organise and deliver a stakeholder event, taking
minutes at key external meetings or keeping things structured and organised.
As a Mobilisation and Support Officer, a typical day might include:
* Getting to know the detail behind the bids. You’ll work closely to the bids team to understand the newly won funding, grants
and contracts. Its your role to bring these projects off the page and turn them into real life delivery.
* Having responsibility for end to end project mobilisations including the smooth handover to the operational teams, ensuring
they have everything they need for a successful start
* Coordinating contract signing and pre-mobilisation compliance checks for new contracts, alongside working with the Data and
Performance Lead to establish reporting mechanisms ensuring project KPI's are profiled, measurable and reportable, and were
able to showcase project impact
* Working with finance colleagues to ensure project codes are set up, budgets are added to forecasts and the operational team
fully understands profiled project spend
* Ensuring everyone knows of their reporting responsibilities, both to ensure internal assurance and to the funder. Dates,
deadlines and reporting templates are shared, understood by all who need them and are easily accessible.
* Supporting the wider team with general administrative tasks such as raising purchase orders, taking minutes and booking
meetings
* Working with projects you will support the set-up of processes where required, ensuring delivery of efficient, effective and
maximises value for money for our funders and customers
* You’ll work with procurement colleagues and contract managers to leverage more income where possible, firmly establishing,
measuring and sharing the wider social value impact delivered through our suppliers
* Working with the growth manager researching and pulling together information for new ideas and services
Some of the experience/skills we need to consider you:
* Experience of audits and the standard of evidence required - and you'll be comfortable doing this at pace when its needed
* A great communicator, ensuring everyone knows what they need to do and by when
* A practical thinker who understands the steps needed to start something from ground zero all the way to launch
* An ability to use your persuasive and negotiation skills to ensure buy in across departments and actions to be completed at
pace when needed
* A relationship builder, working with others from across our organisation and our external partners including local authorities,
councillors, health organisations, emergency services and funders - all working collaboratively to make a bigger impact for our
communities
* An eye for detail - with meticulous organisation skills to ensure deadlines are met and people are kept informed
* The ability to foster collaboration, adapt to change, and manage resources effectively
* An ability to be flexible in a dynamic and ever evolving environment and the ability to be able to be self motivated whilst
focusing on key tasks
* An organised thinker, able to methodically work through the mobilisation process to ensure projects and services are
successfully launched and able to be delivered as intended
What will make you stand out from the crowd:
* Experience of contract mobilisation and project start up would be highly beneficial
* An understanding of cost modelling and budgets would be ideal but not essential
* Experience in handling sensitive information with professionalism and integrity whilst achieving positive results.
* A hands-on approach to managing budgets, policies, and safeguarding processes
* An approachable, empathetic, and resilient nature
* Experience of events, stakeholder contact and research – or anything in this related field
Being part of the Acis team, you’ll get:
* Generous holiday entitlement – 25 days annual leave every year increasing by one to a max of 30, plus bank holidays
* Pension contributions up to 10%
* The opportunity to undertake professional training, funded by us.
* One days paid leave a year for volunteering work (in addition to your Annual leave entitlement)
* Staff benefits with Paycare – A health and benefits scheme giving you support and contributions towards various health benefits
such as counselling, eye tests, vaccinations and much more
* Benefits with Acis Perkz – a discount scheme giving you savings off hundreds of schemes including discounts on your coffee,
weekly shop, days out and much more!
* Employee recognition scheme, where we celebrate and award our Stars within Acis, including gift vouchers
* Long service awards for our loyal employees
* Cycle to work scheme
* Employee Assistance Programme to give you confidential advice and support, when you need it
* Professional membership subscription to support your continuous professional development
* Death in service benefit as part of our pension scheme
As soon as a suitable candidate is found for this role we reserve the right to close the job advert ahead of the closing date, so
please do not delay in submitting your application.
Acis are committed to equality and diversity, are a proud member of disability confident and welcome applications from any
applicant who feel they hold the essential skills to fulfil the role. We recognise that people need flexibility in their role and
we’re happy to discuss flexible working options with the successful candidate in addition to any aid with interviewing that you
might need