Team Administrator
| Posting date: | 09 May 2025 |
|---|---|
| Salary: | £24,625.00 to £25,674.00 per year |
| Additional salary information: | £24625.00 - £25674.00 a year |
| Hours: | Full time |
| Closing date: | 23 May 2025 |
| Location: | Kettering, NN15 7PW |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9270-25-0351 |
Summary
To provide comprehensive administration support to the Operational Manager/Team members, using IT systems effectively, including Internet/Intranet, Email, Windows, Excel, and System one. To receive incoming telephone calls, and deal with queries where possible /or take accurate messages and direct to the appropriate recipient To deal with all incoming correspondence including the generation of replies on own initiative To generate a range of documentation including letters and reports to a professional standard. This may include the composition of letters to GPs/consultants and other professionals on behalf of the team the contents of which may include updates / discharge information / medication change requests /social stories/ Easy read and any other information relating to patient care Assist with producing correspondence, reports and proposals all of which requires maintaining excellent communication links with colleagues within the Service to ensure reliable and efficient dissemination of information To provide support when required and for other Band 3 and Band 4 colleagues within the EIS Team. In addition to provide cover for clinical administrators when the patient care would otherwise be disrupted if the work was not completed urgently. To be able to work unsupervised using own initiative, managing and prioritising own workload To manage the day to day duties in their role and undertake all typing, photocopying, scanning, faxing To maintain stock control of stationary and supplies to ensure adequate resources are available for the team To follow existing policies and procedures and may comment on secretarial procedures May be required to carry out local inductions to new staff and demonstrate own work activities to less experienced colleagues including supervision of Band 2 colleagues or apprentice if required. To collate data and present in appropriate formats when required To maintain and administer departmental databases to facilitate effective retrieval of information, including audit returns for the team eg mandatory training / supervision/appraisal records and quality team audit returns (list is not exhaustive) To ensure that appropriate and confidential records/files are maintained