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Business Support Officer
| Posting date: | 28 April 2025 |
|---|---|
| Salary: | £25,652 to £27,363 per year |
| Additional salary information: | Exceeds National Minimum Wage |
| Hours: | Part time |
| Closing date: | 11 May 2025 |
| Location: | Charles Dickens Centre, Portsmouth, PO14DY |
| Company: | Portsmouth City Council |
| Job type: | Permanent |
| Job reference: | pcc/TP/723/523 |
Summary
To provide a full range administrative and business support services to the Play and Youth Service.
Duties and Responsibilities include:
• Supporting with data entry and upkeep of the new registration system to ensure accurate records are kept
• Administering the collection and presentation of service performance information
• Maintaining files and documentation
• Creating and circulating the PYC news letter
• Setting up meetings, both internal and external, in person or via Teams/hybrid arrangements
• Supporting meetings by preparing agendas, taking notes and producing minutes and checking these prior to distribution
• Carrying out all necessary word processing, spreadsheets, database and presentation duties
• Upkeep of the training spreadsheet and arranging staff training courses when needed
• Managing the PYC inbox
• Managing and ordering stock
• Rasing and receipting Purchase Orders and keeping financial records
• Supporting the Project and Partnership Lead in administration tasks associated with a variety of projects
• To support other areas within the department to ensure Business Continuity.
Skills:
You will need to:
• Be personally resilient and work effectively under time constraints and deadlines
• Have a good eye for detail and accuracy, while being able to work at pace
• Want to gain/improve experience and knowledge of administration work in a local government context
• Have good IT skills and be familiar with M365 including Teams, Excel, Word, OneDrive and SharePoint
• Understand workflow systems and be able and willing to develop specific system knowledge with training and support
• A confident communicator with colleagues at all levels in the organisation and with customers of our services
• Be familiar and confident in meeting defined customer expectations
• Be able to effectively manage your time to deliver work assigned to you in a timely way
• Have a clear understanding of confidentiality and data protection
• Be comfortable as part of a high performing team that is flexible in meeting the needs of the service
Duties and Responsibilities include:
• Supporting with data entry and upkeep of the new registration system to ensure accurate records are kept
• Administering the collection and presentation of service performance information
• Maintaining files and documentation
• Creating and circulating the PYC news letter
• Setting up meetings, both internal and external, in person or via Teams/hybrid arrangements
• Supporting meetings by preparing agendas, taking notes and producing minutes and checking these prior to distribution
• Carrying out all necessary word processing, spreadsheets, database and presentation duties
• Upkeep of the training spreadsheet and arranging staff training courses when needed
• Managing the PYC inbox
• Managing and ordering stock
• Rasing and receipting Purchase Orders and keeping financial records
• Supporting the Project and Partnership Lead in administration tasks associated with a variety of projects
• To support other areas within the department to ensure Business Continuity.
Skills:
You will need to:
• Be personally resilient and work effectively under time constraints and deadlines
• Have a good eye for detail and accuracy, while being able to work at pace
• Want to gain/improve experience and knowledge of administration work in a local government context
• Have good IT skills and be familiar with M365 including Teams, Excel, Word, OneDrive and SharePoint
• Understand workflow systems and be able and willing to develop specific system knowledge with training and support
• A confident communicator with colleagues at all levels in the organisation and with customers of our services
• Be familiar and confident in meeting defined customer expectations
• Be able to effectively manage your time to deliver work assigned to you in a timely way
• Have a clear understanding of confidentiality and data protection
• Be comfortable as part of a high performing team that is flexible in meeting the needs of the service