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Academy Secretary
| Posting date: | 24 April 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 16 May 2025 |
| Location: | Thorp Arch, Wetherby |
| Remote working: | On-site only |
| Company: | Leeds United FC |
| Job type: | Permanent |
| Job reference: |
Summary
SUMMARY OF ROLE:
We currently have an opportunity for an Academy Kit Secretary to join our Academy Operations Department based at our training ground at Thorp Arch, Wetherby. The Academy Secretary will be responsible for the management of Player Registrations across U09-16. They will assist the Academy Operations & Admin Manager in all administrative matters relating to the Academy and provide administrative assistance to the Academy Management Team.
ABOUT THE COMPANY:
Leeds United Football Club is an Premier League football club based in the city of Leeds, West Yorkshire, where we play at our fabulous stadium based on Elland Road, which has been the home of Leeds United since 1919 and remains one of English football's great theatres and is 'the only place for us' ever since.
Everyone at Leeds United is dedicated to working as one team and to be the best we can be.
Come be part of our fabulous team as we March on Together.
KEY RESPONSIBILITIES:
• Administrate the player registration processes and the relevant submissions to the League for:
- Academy player registrations
- Trialist registrations
• Manage player on-boarding to ensure accurate player data and record keeping
• Attend, and take minutes, all weekly operational meeting across the Academy.
• Ensure all Academy players and trialists have a valid PRS card and assist in the uploading of digital cards to Teamworks
• Support with the FA attendance of minors across all trainings, from development centres to Academy.
• Assist with the booking of travel and accommodation for players and staff as required.
• Support the department with the co-ordinate international player call ups and itineraries and make sure relevant stakeholders are aware of whereabouts
• Administrate Match Officials payments and support the department with petty cash needs.
• Act as point of contact for Scout requests.
• Manage the Academy complimentary ticket allocation for First Team and Under 21 fixtures at Elland Road and alternative venues.
• Supporting the administrative aspects of our Recruitment team and recruitment strategy.
• Carry out any further administrative supportive duties as required by the Academy Manager and Operations team.
QUALIFICATIONS & TRAINING:
• Already hold or be able to acquire a FA enhanced DBS certificate.
• Already hold or be able to acquire a FA Safeguarding certificate.
KNOWLEDGE, SKILLS & EXPERIENCE:
• Have experience of operating in an elite sports environment and or have experience of football administration in elite sport environment
• Ability to work alone and as part of a multidiscipline team
• Have experience of checking reports and compliance
• Excellent organisational skills with an ability to multi-task
• Be an effective communicator
• Ability to work under pressure and to deadlines delivering high quality output
BEHAVIORAL ATTRIBUTES
• Inspires others and is a positive role model.
• Is personable and able to connect and build relationships with others easily.
• Demands high standards and has an attention to detail.
• Shares the vision and values of the Academy and is motivated to achieve its objectives.
• Able to work in a high-profile environment with regular media coverage and public interest.
• Is responsible and acts in the best interests of the Academy.
• Is open minded, innovative and willing to explore new ideas/concepts.
• Enjoys facing challenges and have the resilience and resourcefulness to see complex tasks through.
• Is proactive and able to identify and mitigate risks.
• Is a collaborator and relishes the opportunity to work alongside others to overcome challenges and achieve goals.
• Willing to share their knowledge experience as part of a community of practice.
• Able to work with players, staff and other stakeholders of varying ages, experience, backgrounds and cultures.
• Committed to personal development and continuous improvement.
• Possesses a strong work ethic and are motivated to be the best they can be.
• Able to promote the positive image of the Academy and the Club.
We currently have an opportunity for an Academy Kit Secretary to join our Academy Operations Department based at our training ground at Thorp Arch, Wetherby. The Academy Secretary will be responsible for the management of Player Registrations across U09-16. They will assist the Academy Operations & Admin Manager in all administrative matters relating to the Academy and provide administrative assistance to the Academy Management Team.
ABOUT THE COMPANY:
Leeds United Football Club is an Premier League football club based in the city of Leeds, West Yorkshire, where we play at our fabulous stadium based on Elland Road, which has been the home of Leeds United since 1919 and remains one of English football's great theatres and is 'the only place for us' ever since.
Everyone at Leeds United is dedicated to working as one team and to be the best we can be.
Come be part of our fabulous team as we March on Together.
KEY RESPONSIBILITIES:
• Administrate the player registration processes and the relevant submissions to the League for:
- Academy player registrations
- Trialist registrations
• Manage player on-boarding to ensure accurate player data and record keeping
• Attend, and take minutes, all weekly operational meeting across the Academy.
• Ensure all Academy players and trialists have a valid PRS card and assist in the uploading of digital cards to Teamworks
• Support with the FA attendance of minors across all trainings, from development centres to Academy.
• Assist with the booking of travel and accommodation for players and staff as required.
• Support the department with the co-ordinate international player call ups and itineraries and make sure relevant stakeholders are aware of whereabouts
• Administrate Match Officials payments and support the department with petty cash needs.
• Act as point of contact for Scout requests.
• Manage the Academy complimentary ticket allocation for First Team and Under 21 fixtures at Elland Road and alternative venues.
• Supporting the administrative aspects of our Recruitment team and recruitment strategy.
• Carry out any further administrative supportive duties as required by the Academy Manager and Operations team.
QUALIFICATIONS & TRAINING:
• Already hold or be able to acquire a FA enhanced DBS certificate.
• Already hold or be able to acquire a FA Safeguarding certificate.
KNOWLEDGE, SKILLS & EXPERIENCE:
• Have experience of operating in an elite sports environment and or have experience of football administration in elite sport environment
• Ability to work alone and as part of a multidiscipline team
• Have experience of checking reports and compliance
• Excellent organisational skills with an ability to multi-task
• Be an effective communicator
• Ability to work under pressure and to deadlines delivering high quality output
BEHAVIORAL ATTRIBUTES
• Inspires others and is a positive role model.
• Is personable and able to connect and build relationships with others easily.
• Demands high standards and has an attention to detail.
• Shares the vision and values of the Academy and is motivated to achieve its objectives.
• Able to work in a high-profile environment with regular media coverage and public interest.
• Is responsible and acts in the best interests of the Academy.
• Is open minded, innovative and willing to explore new ideas/concepts.
• Enjoys facing challenges and have the resilience and resourcefulness to see complex tasks through.
• Is proactive and able to identify and mitigate risks.
• Is a collaborator and relishes the opportunity to work alongside others to overcome challenges and achieve goals.
• Willing to share their knowledge experience as part of a community of practice.
• Able to work with players, staff and other stakeholders of varying ages, experience, backgrounds and cultures.
• Committed to personal development and continuous improvement.
• Possesses a strong work ethic and are motivated to be the best they can be.
• Able to promote the positive image of the Academy and the Club.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.