Squadron Administration Officer
| Posting date: | 12 December 2024 |
|---|---|
| Salary: | £26,235 to £26,235 per year, pro rata |
| Hours: | Full time |
| Closing date: | 11 January 2025 |
| Location: | NG34 8HB |
| Remote working: | On-site only |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 378252 |
Summary
This role is the primary point of contact providing full administration duties for A Sqn officer training, in support of both staff and cadets (>150 people).
Your responsibilities specifically include communication and coordination with a wide range of staff across RAFOTA and Station HR for all aspects of daily administration for staff and cadets within your squadron. Supporting the Sqn Cdr with personnel management reporting, forwarding documentation when cadets leave training, editing and distribution of training administration orders for adventurous training and IBCC visit, nominal roles for MIOTC and liaising with other station departments (including ESS, graphics and photography).
Key tasks and responsibilities include assisting the Deputy Squadron Commander (DSC) on administrative issues throughout the course. Represent the squadron and civil service team at all meetings and when attending force development or professional development courses.
Use software platforms Joint Personnel Administration (JPA), Aquila Learning and Risk Management System (ALaRMS) and Training Administration Financial Management Information System (TAFMIS) for cadets arrivals/movements and adding them to the appropriate MIOT course carrying out detail checks.
Be responsible for creation and dissemination of cadet photo boards, distribution of information lists to relevant areas and ensuring relevant documentation for Sqns is accurate and correct. Review, update and distribute written administration orders for a variety of events and activities to cadets, staff and wider stakeholders across Air Command. Download and distribute End of Course Reports (EOCR) and graduation results to all stakeholders. Prepare, complete, and distribute all relevant graduation paperwork including scrolls, graduation certificates, prize winner information and letters, dietary requirements, photos and templates, and staff and cadet lists.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Your responsibilities specifically include communication and coordination with a wide range of staff across RAFOTA and Station HR for all aspects of daily administration for staff and cadets within your squadron. Supporting the Sqn Cdr with personnel management reporting, forwarding documentation when cadets leave training, editing and distribution of training administration orders for adventurous training and IBCC visit, nominal roles for MIOTC and liaising with other station departments (including ESS, graphics and photography).
Key tasks and responsibilities include assisting the Deputy Squadron Commander (DSC) on administrative issues throughout the course. Represent the squadron and civil service team at all meetings and when attending force development or professional development courses.
Use software platforms Joint Personnel Administration (JPA), Aquila Learning and Risk Management System (ALaRMS) and Training Administration Financial Management Information System (TAFMIS) for cadets arrivals/movements and adding them to the appropriate MIOT course carrying out detail checks.
Be responsible for creation and dissemination of cadet photo boards, distribution of information lists to relevant areas and ensuring relevant documentation for Sqns is accurate and correct. Review, update and distribute written administration orders for a variety of events and activities to cadets, staff and wider stakeholders across Air Command. Download and distribute End of Course Reports (EOCR) and graduation results to all stakeholders. Prepare, complete, and distribute all relevant graduation paperwork including scrolls, graduation certificates, prize winner information and letters, dietary requirements, photos and templates, and staff and cadet lists.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.