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Proposals Co-Ordinator/Admin – Resources

Job details
Posting date:	08 November 2024
Salary:	£16.80 per hour
Additional salary information:	per hour PAYE
Hours:	Full time
Closing date:	07 December 2024
Location:	Bolton, Greater Manchester, BL1 2TF
Company:	Triumph Consultants Ltd
Job type:	Temporary
Job reference:	VLA 5257971

Summary

What's involved with this role:

Temporary Proposals Co-Ordinator/Admin – Resources

Job Ref: VLA 5257971

Pay Rate: £16.80 per hour PAYE

Hours per week: 40 Monday – Friday, 8.30am to 5.30pm

Role Length: This opening assignment is for 6-12 months

City: Bolton, Greater Manchester

Hybrid working could be considered, but 1st month is office based for training.

The post holder will support the Proposal Teams by co-ordinating the tender and bid activity of the KDC Decommissioning Ltd. business unit. The role holder will be familiar with formal tender processes and manage the input and outputs to the various tender portals or other communication channels used by our clientele aligned to the typical tender process model.

Key Responsibilities:

Accountable for the collation of documentation to successfully complete Expression of Interest (EOI), Pre-Qualification.
Questionnaires (PQQs) and Request for Proposal’s (RFP)/Invitation’s to Tender (ITT) documentation in line with corporate guidelines.
Responsible for coordinating and delivery of proposals which lead to new business and renewal tender opportunities by adhering to our process.
Assisting with formulating the overall structure of the proposal submission, reviewing documents and supporting a winning plan before writing commences. Including provision of templates, skeleton documents, proposal content.
Support the production of proposal-specific collateral and other materials that effectively convey KDC messages, and value propositions to new and existing customers.
Contributing to the bid kick-off and review meetings, developing winning themes and USPs for the submission. Discussion around our understanding of the client requirements.
Regularly review and update the bid library. Search, retrieve and input all re-usable proposal components and facilitate required inputs from internal and external contributors and ensure accreditations are managed / maintained.
Responsible for understanding the requirements of the inbound tender requests and the needs of the customer to create impactful responses.
Support the monitoring and management of the tender pipeline reporting tool and raise reports as required.
Support the successful submission of responses, portal upload and review of customer content. within the agreed timeframe, track and document results.

Qualifications:

Educated to at least A Level or equivalent.

Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
A deep understanding of potential clients’ needs, tender requirements, and business operations, and where their needs can be met by KDVC.
Previous experience working in a multi-disciplinary team, supporting the collation of data and information which communicates our experience, capabilities, and proposed project approach.
Prior experience with managing complex high value tenders/proposals.
Able to ensure all proposals and documents are tender ready (proof-read, meet tender programme requirements, and align with KDVC bid management standards).
Able to identify and engage with internal and external expert contributors and associates as necessary
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

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Job Ref: VLA 5257971

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.