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Junior Football Administrator
| Posting date: | 08 October 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 22 October 2024 |
| Location: | Leeds, West Yorkshire |
| Remote working: | On-site only |
| Company: | Leeds United FC |
| Job type: | Permanent |
| Job reference: |
Summary
An exciting job opportunity has arisen at Leeds United FC for a Junior Football Administrator based in our offices at our fantastic Elland Road Stadium in Leeds, West Yorkshire.
Elland Road has been the home of Leeds United since 1919 and remains one of English football's great theatres and is 'the only place for us' ever since. With a capacity of 37,645, it is England's 12th largest football stadium in England, and the second largest outside the Premier League.
Everyone at Leeds United is dedicated to working as one team and to be the best we can be.
Come be part of our fabulous team as we March on Together.
The Junior Football Administrator will report to the Head of Football Administration and will support our Football Administration department with their ad hoc administration tasks to assist with increased workload.
This role is full time and includes weekends and the candidate must be flexible and adaptable to differing seasonal work patterns
Contract type: Full Time Permanent
The Role & Responsibilities:
• Assist with company correspondence including phone calls, emails, letters and sending packages
• Assist Senior Managers in the football departments with the management of their diaries and scheduling appointments
• Greeting guests and guiding them to allocated rooms whilst providing refreshments and being their point of contact on site
• Match Day work will include hosting the Boardroom
• and Guest Lounge
• Assist with Pre match preparation for the Boardroom and Guest Lounge including distribution of itineraries, tickets and collation of guest lists and creating seating plans for the lounges and Directors Box
• Coordinate and distribute referee information for home fixtures
• Create salary deductions for staff and players as directed.
• Attend meetings and take minutes, with a quick turnover for distribution
• Assist with collating Scout requests for first team home fixtures as required
• Track all international call ups for players
• Book travel and accommodation for office staff, and domestic and international scouts on our dedicated travel platform in accordance with company procedures
• Ad-hoc office related tasks
• Control the pool car diary and manage the vehicle log for any repairs, returns, swaps or queries.
• Assist with administrative tasks for the Head of Football Administration and Assistant Club Secretary
• General admin for the Chairman and owners
• Day to day office administration including scanning, photocopying and typing
• Assisting the office with general queries and duties
• To assist the administration needs of the Football Administration department
• This list is not exhaustive and flexibility in the workload is required
Ideal technical skills, experience and knowledge we look for in team members include:
• Must be computer literate with comprehensive administration skills
• Self-motivated with excellent communication skills
• Ability to multi-task with a high attention to detail
• Have a positive and helpful attitude
• Ability to work in a professional environment and represent the company in a respectful manner
• Driving licence is essential
• GCSE Maths & English
• Previous administration experience of at least 1 year is desirable, or a football related degree.
• A strong drive for self-development and to advance in the Football Administration department
• Flexibility in working hours when needed
Ideal behaviours we look for in team members include:
• Strong interpersonal skills
• Organised and good attention to detail
• Ability to use initiative and be creative
• Strong customer service skills
• Excellent communication skills
• Ability to prioritise case load and manage time effectively
• Confident and assertive
• Ambition, passion and willingness to learn
• Keen interest in Football Administration
Equality & Diversity:
As we are a diverse organisation that respects differences in race, ethnicity, religion or belief(s), gender, gender identity or expression, sexual orientation, marital status, disability, age or with regards to pregnancy or maternity, we welcome all applications. We want everyone to feel valued and included in the football community and to achieve their full potential. Leeds United is opposed to any form of discrimination and commits itself to the redress of any inequalities by taking positive action where appropriate.
Safeguarding & Recruitment:
Leeds United FC are committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expect all staff to share this commitment. All staff, whatever their role will receive safeguarding training and will be expected to champion the culture of 'safeguarding is everybody's responsibility'.
Elland Road has been the home of Leeds United since 1919 and remains one of English football's great theatres and is 'the only place for us' ever since. With a capacity of 37,645, it is England's 12th largest football stadium in England, and the second largest outside the Premier League.
Everyone at Leeds United is dedicated to working as one team and to be the best we can be.
Come be part of our fabulous team as we March on Together.
The Junior Football Administrator will report to the Head of Football Administration and will support our Football Administration department with their ad hoc administration tasks to assist with increased workload.
This role is full time and includes weekends and the candidate must be flexible and adaptable to differing seasonal work patterns
Contract type: Full Time Permanent
The Role & Responsibilities:
• Assist with company correspondence including phone calls, emails, letters and sending packages
• Assist Senior Managers in the football departments with the management of their diaries and scheduling appointments
• Greeting guests and guiding them to allocated rooms whilst providing refreshments and being their point of contact on site
• Match Day work will include hosting the Boardroom
• and Guest Lounge
• Assist with Pre match preparation for the Boardroom and Guest Lounge including distribution of itineraries, tickets and collation of guest lists and creating seating plans for the lounges and Directors Box
• Coordinate and distribute referee information for home fixtures
• Create salary deductions for staff and players as directed.
• Attend meetings and take minutes, with a quick turnover for distribution
• Assist with collating Scout requests for first team home fixtures as required
• Track all international call ups for players
• Book travel and accommodation for office staff, and domestic and international scouts on our dedicated travel platform in accordance with company procedures
• Ad-hoc office related tasks
• Control the pool car diary and manage the vehicle log for any repairs, returns, swaps or queries.
• Assist with administrative tasks for the Head of Football Administration and Assistant Club Secretary
• General admin for the Chairman and owners
• Day to day office administration including scanning, photocopying and typing
• Assisting the office with general queries and duties
• To assist the administration needs of the Football Administration department
• This list is not exhaustive and flexibility in the workload is required
Ideal technical skills, experience and knowledge we look for in team members include:
• Must be computer literate with comprehensive administration skills
• Self-motivated with excellent communication skills
• Ability to multi-task with a high attention to detail
• Have a positive and helpful attitude
• Ability to work in a professional environment and represent the company in a respectful manner
• Driving licence is essential
• GCSE Maths & English
• Previous administration experience of at least 1 year is desirable, or a football related degree.
• A strong drive for self-development and to advance in the Football Administration department
• Flexibility in working hours when needed
Ideal behaviours we look for in team members include:
• Strong interpersonal skills
• Organised and good attention to detail
• Ability to use initiative and be creative
• Strong customer service skills
• Excellent communication skills
• Ability to prioritise case load and manage time effectively
• Confident and assertive
• Ambition, passion and willingness to learn
• Keen interest in Football Administration
Equality & Diversity:
As we are a diverse organisation that respects differences in race, ethnicity, religion or belief(s), gender, gender identity or expression, sexual orientation, marital status, disability, age or with regards to pregnancy or maternity, we welcome all applications. We want everyone to feel valued and included in the football community and to achieve their full potential. Leeds United is opposed to any form of discrimination and commits itself to the redress of any inequalities by taking positive action where appropriate.
Safeguarding & Recruitment:
Leeds United FC are committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expect all staff to share this commitment. All staff, whatever their role will receive safeguarding training and will be expected to champion the culture of 'safeguarding is everybody's responsibility'.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.