Admin Assistant
| Posting date: | 03 October 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 15 October 2024 |
| Location: | Leeds, West Yorkshire, LS14 2EG |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | ca2d6865-7ff9-43db-861f-ea74981afa96 |
Summary
What skills and experience we're looking for
We are looking to recruit an Admin Assistant to join our busy office, this is term time only
Responsibilities
To be fully committed to all aspects of Safeguarding and Child Protection
To assist in providing a range of administrative support for internal and external stakeholders.
To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors
To liaise with colleagues in order to prioritise work to meet conflicting deadlines
To maintain accurate records and track progress of work
Preparing routine correspondence, standard forms, certificates, information packs. Handbooks etc.
Dealing with hospitality and signing in of visitors
Assist with arrangements for events, school trips and other activities
Act as a first point of contact for visitors and customers- both in person and on the telephone. It was expected that everyone will be dealt with a courteous, professional, calm and friendly manner
To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, internet
To collate and prepare information from a variety of sources including basic reports
Undertake general financial administration e.g. payments for trips, clubs etc
Maintain stock and supplies, cataloguing, ordering and distributing as required
Attend and participate in relevant meetings as required
To communicate effectively with internal and external customers in relation to work undertaken
Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person
The duties outlined are not meant an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
To be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop.
To contribute to the overall ethos/work/aims of the school
To appreciate and support the role of other professionals
To attend relevant meetings as required
To participate in training and other learning activities and performance development as required.
To assist with the supervision of pupils at lunchtimes.
To ensure promotion and support of Equal Opportunities and Health & Safety
To undertake any other duties that are commensurate with the post
What the school offers its staff
• Full induction with on-going mentoring, CPD and performance management
• A school with the drive and determination to make a difference in the lives of the children it serves
• A supportive, dedicated and dynamic staff team offering high quality professional learning opportunities
• Access to employee assistance programme
• Access to cycle to work scheme
• 13 weeks holiday per annum
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
We are looking to recruit an Admin Assistant to join our busy office, this is term time only
Responsibilities
To be fully committed to all aspects of Safeguarding and Child Protection
To assist in providing a range of administrative support for internal and external stakeholders.
To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors
To liaise with colleagues in order to prioritise work to meet conflicting deadlines
To maintain accurate records and track progress of work
Preparing routine correspondence, standard forms, certificates, information packs. Handbooks etc.
Dealing with hospitality and signing in of visitors
Assist with arrangements for events, school trips and other activities
Act as a first point of contact for visitors and customers- both in person and on the telephone. It was expected that everyone will be dealt with a courteous, professional, calm and friendly manner
To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, internet
To collate and prepare information from a variety of sources including basic reports
Undertake general financial administration e.g. payments for trips, clubs etc
Maintain stock and supplies, cataloguing, ordering and distributing as required
Attend and participate in relevant meetings as required
To communicate effectively with internal and external customers in relation to work undertaken
Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person
The duties outlined are not meant an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
To be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop.
To contribute to the overall ethos/work/aims of the school
To appreciate and support the role of other professionals
To attend relevant meetings as required
To participate in training and other learning activities and performance development as required.
To assist with the supervision of pupils at lunchtimes.
To ensure promotion and support of Equal Opportunities and Health & Safety
To undertake any other duties that are commensurate with the post
What the school offers its staff
• Full induction with on-going mentoring, CPD and performance management
• A school with the drive and determination to make a difference in the lives of the children it serves
• A supportive, dedicated and dynamic staff team offering high quality professional learning opportunities
• Access to employee assistance programme
• Access to cycle to work scheme
• 13 weeks holiday per annum
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.