Assistant Administrator (Project Support)
| Posting date: | 24 September 2024 |
|---|---|
| Salary: | £24,248.00 to £25,742.00 per year |
| Hours: | Full time |
| Closing date: | 13 October 2024 |
| Location: | Headington, Oxford |
| Remote working: | On-site only |
| Company: | Oxford Brookes University |
| Job type: | Temporary |
| Job reference: | 170959 |
Summary
Applicants are invited to apply for the post of Administrative Assistant (Project Support), this is a full-time, fixed-term appointment for one year.
The Faculty of Technology, Design and Environment is home to four Schools providing specialist and interdisciplinary teaching, research and knowledge transfer across a wide range of undergraduate and postgraduate programmes spanning a wide range of disciplines including but not limited to: architecture, arts, digital media, engineering, computing and mathematics.
This is an exciting opportunity to be part of the team coordinating the Headington Hill New Buildings.
The post holder will need to be able to build successful working relationships with staff within and outside of the Faculty.
Experience required for post: Previous administrative experience. Excellent customer service skills are required for this post and experience of working to deadlines in a busy and varied environment.
Overall purpose of post: To provide administrative support for the Faculty and New Headington Hill Building, supporting project meetings and following up actions. Coordinating Health and Safety documentation, facilities and event planning in preparation for the move.
The post will involve:
Following-up project Actions and Minute taking
Updating project system/method grid
Faculty Project plan and Risk Register updates
Administration of H&S documentation in preparation of the move
Coordinate Faculty data requests for the School moves
New build event administration
Administration of new build communications
You should have:
A good standard of academic qualifications or relevant experience and excellent written English
Experience of working autonomously
Good communication and interpersonal skills
Excellent organisational, time management and prioritisation skills
Note-writing skills
The ability to use software packages appropriate to an office environment.
The post holder will be required to work on campus 5 days a week.
You will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (19.2% Employer contribution rate), cycle to work scheme and access to a variety of university facilities (Brookes Nursery, Gym and sports facilities). To find out more about the benefits of working for Oxford Brookes please visit: www.brookes.ac.uk/job-vacancies/working-at-brookes.
The Faculty of Technology, Design and Environment is home to four Schools providing specialist and interdisciplinary teaching, research and knowledge transfer across a wide range of undergraduate and postgraduate programmes spanning a wide range of disciplines including but not limited to: architecture, arts, digital media, engineering, computing and mathematics.
This is an exciting opportunity to be part of the team coordinating the Headington Hill New Buildings.
The post holder will need to be able to build successful working relationships with staff within and outside of the Faculty.
Experience required for post: Previous administrative experience. Excellent customer service skills are required for this post and experience of working to deadlines in a busy and varied environment.
Overall purpose of post: To provide administrative support for the Faculty and New Headington Hill Building, supporting project meetings and following up actions. Coordinating Health and Safety documentation, facilities and event planning in preparation for the move.
The post will involve:
Following-up project Actions and Minute taking
Updating project system/method grid
Faculty Project plan and Risk Register updates
Administration of H&S documentation in preparation of the move
Coordinate Faculty data requests for the School moves
New build event administration
Administration of new build communications
You should have:
A good standard of academic qualifications or relevant experience and excellent written English
Experience of working autonomously
Good communication and interpersonal skills
Excellent organisational, time management and prioritisation skills
Note-writing skills
The ability to use software packages appropriate to an office environment.
The post holder will be required to work on campus 5 days a week.
You will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (19.2% Employer contribution rate), cycle to work scheme and access to a variety of university facilities (Brookes Nursery, Gym and sports facilities). To find out more about the benefits of working for Oxford Brookes please visit: www.brookes.ac.uk/job-vacancies/working-at-brookes.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.