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Operational Delivery Network Administrator
| Posting date: | 07 August 2024 |
|---|---|
| Salary: | £26,530.00 to £29,114.00 per year |
| Additional salary information: | £26530.00 - £29114.00 a year |
| Hours: | Full time |
| Closing date: | 21 August 2024 |
| Location: | Working from home, OX3 9DU |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9321-24-2132 |
Summary
Personal Assistant Support: - Provide administrative support to all members of the team, ensuring that there are effective administrative systems and procedures in operation - Manage diaries of network managers, arrange meetings and liaise with external organisations at all levels - Support meetings as requested and ensure follow up action is completed. To include producing notes for meetings, preparing agendas, ensuring that a system of paperwork or electronic document management system is maintained to ensure correspondence/information is available promptly - Produce high quality documentation to support the work of the team using the appropriate software and adopting the ODNs corporate standards and style Office Management: - Manage a central events calendar and hold ODN contact details - To maintain and and further develop up to date circulation lists and distribute appropriate information via this communication route - To monitor generic email accounts and distribute accordingly. - To type general correspondence and reports as necessary. - To monitor the return of relevant documents by way of bringing forward system and chasing those outstanding when necessary - To archive electronic documents in line with Trust guidance - To be responsible for the ordering, tracking and logging of equipment for new starters, and returning of equipment for leavers. - Place orders on the Trusts procurement system. - Booking train tickets and hotels for team members Conference organisation: - Support the ODN team with event organisation, to include: o Delivering communications o Support marketing of events o Manage attendees o Liaise with venue and speakers o Design supporting materials o Attend events to assist with running of the day Organisational Fit and Culture Have a flexible approach to supporting teams across all six networks Build effective and supportive relationships with key stakeholders Liaise with counterparts in other networks to provide peer support and learning.