Receipt, Procure & Pay Technician
| Posting date: | 03 July 2024 |
|---|---|
| Salary: | £14.84 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 01 August 2024 |
| Location: | KIDLINGTON, OX5 1NZ |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Thames Valley BL TCL 362058 |
Summary
What's involved with this role:
Temporary Receipt, Procure & Pay Technician
Reference no: Thames Valley BL TCL 362058
Pay Rate: £14.84 per hour PAYE
Hours per week: 37 Monday – Friday, 08:40 – 17:00
This opening assignment is for 10-11 months
City: KIDLINGTON
Hybrid working, after full office-based training for first 6-8 weeks. Hybrid style (once fully trained) will be 3 days office, 2 days at home
NPPV Level 2
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
A Receipt, Procure & Pay Technician is required to be responsible for the administration of the Receipts, Procure and Payments (RP&P) Shared Service functions. To create and maintain supplier and customer records, ensuring supply, payment and debtor matters match business and/or operational requirements, and ensure all orders and payments are accurate and processed in accordance with customers Terms & Conditions. Provide correct and consistent advice and guidance whilst contributing to a professional RP&P Department.
Key responsibilities:
Initial point of contact for all customers and suppliers. Deal with enquiries as appropriate and in a professional manner and give advice and guidance on all matters relating to Accounts Payable (AP), Accounts Receivable (AR) and Purchasing. Ensure best value is maintained when sourcing supplies and services. Minimise low value orders by consolidating where possible.
Issue requisitions and process purchase orders through to fulfilment, approving force-wide orders within authorised limits. Ensure the most appropriate and cost-effective approach is taken when sourcing products required by the Force by using expertise and discretion. Ensure compliance with Financial and Procurement Rules & Regulations and Contract/Purchasing Policies at all times.
Input or scan all invoices/credit notes received on behalf of the force onto the Accounts Payable & Accounts Receivable systems. Responsible for the electronic filing of all such documents ensuring compliance with data retention regulations. Ensure VAT is recorded and evidenced correctly and in accordance with Custom & Excise rules & regulations.
Responsible for reducing the number/value of outstanding debts owing by administering the Aged Debt collection process. Produce monthly aged debtor reports, issuing of statements and reminder/dunning letters. Maintain dialogue with aged debtors and collate evidence in preparation to submit legal action notices to the Legal Services Team.
Overall responsibility for the day-to-day administration and maintenance of vendors and debtors held within the Financial Management and Procurement systems. Responsible for the integrity of the data held on the relevant financial systems and deal with any queries relating to data cleansing.
Maintain knowledge and conformity to the Forces Financial and Procurement Rules and Regulations as well as external policies governing VAT, Construction Industry Scheme (CIS) and Domestic Reverse Charge (DRC) scheme. Understand and apply these rules in order to make correct payments to all suppliers.
Investigate queries identified by the quality of information report (AP Forensics) generated daily and prior to the weekly AP Payment Run deadline. All anomalies that affect payment due need to be corrected to ensure a payment can be generated. Manage the generic AP and AR outlook email accounts and deal with subsequent supplier and customer related queries. Liaise with suppliers/customers and other departments and where necessary be persistent in order to provide the best service possible.
Provide Technical support for the following bank Accounts which are managed and reconciled within the RP&P remit. HQ Imprest Account, TVP Purchase Card Account and the TVP Direct Debit Account. Collate all appropriate payments and receipts in readiness to reconcile and top-up the respective bank account.
Work is highly organised and carried out under minimal supervision. Time management skills need to be utilised to meet strict deadlines along with having the necessary decision-making abilities.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
Qualified or willing to work towards the following Professional qualification: Certified Accounts Payable Specialist (CAPS).
Experience:
Experience of working within a team environment, showing flexibility and a determination to meet team goals.
General knowledge/experience of Accounts Receivable and Procure to Pay techniques and concepts including VAT, CIS, DRC, and the ability to manually calculate these figures when required.
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Knowledge:
Knowledge of Accounts Receivable/Payable beneficial but not essential.
A basic working knowledge of financial structures and processes within the public sector, or local government.
Skills & Abilities:
Accuracy and attention to detail skills.
Ability to organise and prioritise own workloads in order to meet strict deadlines.
Good interpersonal and communication skills to enable post holder to interact with staff, customers, senior managers and suppliers.
Enthusiastic with a willingness to learn.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Ability to handle difficult customers especially those who complain about non-payment of invoices etc.
***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
NVPPV Level 2 vetting
SC
1
Job Ref: Thames Valley BL TCL 362058
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.