Payroll Specialist
| Posting date: | 25 June 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 25 July 2024 |
| Location: | G2 5AD |
| Remote working: | On-site only |
| Company: | Morson Talent |
| Job type: | Contract |
| Job reference: | 233174BAN-44957 |
Summary
Our client Scottish Power are currently recruiting for a Document Controller to join their team based in Glasgow on a contract basis (6-month contract). Strong experience in the end-to-end Payroll process is required. Strong PC Skills (advanced working knowledge of Excel and working knowledge of all other aspects of Microsoft Office suite essential). Ideally with experience of the Oracle payroll module. Working knowledge of the legal aspects of payroll. Expert knowledge of PAYE calculation, documentation and returns required. Expert Knowledge of National Insurance calculations, documentation and returns required.
For more information on this role see below: Responsible for providing an effective, efficient and professional Payroll service throughout the full employee lifecycle via various contact channels to all employees across the ScottishPower UK Business. The role involves manage the simulation and subsequent processing of the payroll to include validating and processing salary payments and deductions for the SP Payroll. Specific responsibilities include verification, reconciliation and input of non-statutory and statutory deductions and all HMRC legislative requirements. All of these activities require to be carried out within appropriate control, compliance safety and legislative requirements.
Validate and process salary payments and deductions for all SP Employees meeting all statutory and business requirements and timescales.
Input P45, New starter forms and P6 changes to records in Oracle HR and Payroll system
Validate SSP, OSP, SMP and OMP and process input as required to ensure accuracy of payments to employees whilst ensuring the company meets statutory and business control requirements.
Validate and process deductions from salaries / pensions (including court orders) and where appropriate process payments to third parties. Ensure that deductions made on behalf of the employees of the company are accounted for, including payment, are made to the appropriate organisations.
Work to ensure that payroll governance and approvals are adhered to. Act as an expert in payroll process and ensure that all processes and transactions are completed in an accurate and timely manner in line with the agreed SLAs/KPIs as defined for each process/transaction and cross checking work within the team where required.
Take responsibility for specific payroll processing on a rotational / monthly basis with the ability to run a complete payroll, ensuring all reports and reconciliations including pay, tax, NIC and deductions are completed, including reconciliation, BACS returns, 3rd party payments, HMRC/RTI Reporting are completed within the strict payroll deadlines.
Project support on Legislative updates and system patches from HMRC. Work alongside the Systems team to deliver updates to include testing and verification of relevant updates
Support the delivery of projects to improve payroll system, processes and procedures, such as Employee benefit programs (e.g Electric vehicles)
Provide accurate information to solicitors, pension providers and pension administrators as required whilst not compromising data protection responsibilities and other statutory or business requirements.
Adopt a flexible approach to job content with a view to developing skills and knowledge to undertake a range of task requirements within the team.
Own and resolve queries from employees relating to payroll, to achieve consistently good standards of customer service.
Own and resolve queries from employees relating to payroll, to achieve consistently good standards of customer service.
Continually strive to improve the quality of service provided and take an active role in contributing to the continuous improvement processes and to follow through any changes to processes and transactions to agreed standards and times scales
Monthly payroll for circa 6000 employees
Annual employees gross payroll c£16-19m
Annual deductions from salaries c£750k-£1m
Minimum of 3 years experience in payroll environment
Strong PC Skills (advanced working knowledge of Excel and working knowledge of all other aspects of Microsoft Office suite essential).
Experienced use of Oracle Payroll module
Experienced use of SAP HR System
Working knowledge of the legal aspects of payroll
Expert knowledge of PAYE calculation, documentation and returns required.
Expert Knowledge of National Insurance calculations, documentation and returns required.
Expert Knowledge of SSP, OSP, SMP, OMP regulations, documentation and returns required.
Expert Knowledge of BIK and P11D documentation and returns required.
Excellent communication skills – verbal and written.
Effective influencing skills
Commercially aware and self-motivated
Strong time management and organisational skills including ability to prioritise and ability to work to tight deadlines
An ability to analyse and report on data
Strong customer focus
Strong team player
Focus on process, detail and quality
Works within the payroll deadline calendar to ensure work is completed within required timescales, plans own activities and that of other teams to ensure completion.
Provides sound judgement and proposals for query/complaint resolution and knows when to escalate for support or resolution.
Work prioritisation
Use judgement to pick up management errors in data submitted/requests and give help and support where required
Make sound judgement when occasionally required to work outside strict service level agreements.
Use experience to support other payroll team members
Provide support to wider HR projects that have a direct impact on payroll team activity (e.g. the annual Oracle Upgrade and Tax Year End and Start of Year Patching projects)
Internal to Scottish Power:
• Employees & Line Managers at all Levels of the Organisation
• HR Shared Service Teams
• HR Business Partners
• Specialist HR Teams
• Internal Finance Teams
External to Scottish Power:
• Governnent Agencies eg HMRC, DWP etc
• External Companies / Suppliers
• Pensions Companies
• Sheriff Officers and Courts
• Previous SP Employees
- Experience in Payroll
- Experienced user of Oracle Payroll module
- Strong PC Skills (advanced working knowledge of Excel and working knowledge of all other aspects of Microsoft Office suite essential).