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Administrative Officer (0.5 FTE) (Glasgow Campus)
| Posting date: | 20 June 2024 |
|---|---|
| Salary: | £23,144 to £25,742 per year, pro rata |
| Hours: | Part time |
| Closing date: | 12 July 2024 |
| Location: | Glasgow, Scotland |
| Remote working: | On-site only |
| Company: | Glasgow School of Art |
| Job type: | Permanent |
| Job reference: |
Summary
Administrative Officer (0.5 FTE) (Glasgow Campus)
The School of Innovation and Technology Location - Glasgow Grade 3 - £23,144 - £25,742 per annum, pro rata Hours – 17.5 hours per week (0.5 FTE) Contract - Permanent
The School of Innovation and Technology is seeking to employ an Administrative Officer at our Glasgow campus to:
• Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables;
• Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology;
• Communicate with suppliers about events and discuss requirements to ensure all visitors have relevant details on event;
• Assist the Academic Support Manager, Operations Director and SIT staff in order to provide Student Welfare Support to all students, in liaison with Student Support Services;
• Minute taking at Academic Meetings and Team Meetings;
• Undertake additional support tasks as agreed with the Academic Support Manager, Operations Director, the SIT Operations Team;
• Book venues, catering, transport and equipment where necessary to support the movement of students and visitors.
The successful post holder will demonstrate:
• Excellent written and verbal communication skills;
• A high level of organisational and problem-solving skills;
• Time management skills with the ability to prioritise competing tasks and the ability to work to deadlines;
• Motivation and enthusiasm;
• Discretion when handling personal and sensitive data;
• Strong team working and collaboration skills;
• An ability to self-direct as well as work as part of a distributed team;
• A comprehensive knowledge of Microsoft Office and Adobe software and an ability to learn new software as required;
• A willingness to travel within Scotland to support the programs of work within the School of Innovation and Technology.
Please note this role is located at our campus in Glasgow. You can find information on our Glasgow here - https://www.gsa.ac.uk/about/glasgow-campus
To view the full job description including person specification and terms and conditions, please click on the downloadable link on our website below:
Closing date for submission of completed applications: 23:59pm, Friday 12th July 2024.
Interviews for this post will take place week commencing 29th July 2024.
Applications via:
https://gsa.engageats.co.uk/Vacancies/W/2417/0/432637/1337/administrative-officer-0-5-fte-glasgow-campus
Closing Date: 12/07/2024.Closing time: 23:59
If you don’t currently have the right to work and live in the UK, we are able to offer sponsorship for Skilled Work Visas subject to UK Visa’s and Immigration (UKVI) requirements if the role meets the Home Office eligibility requirements. Details can be found on the Home Office website - https://www.gov.uk/skilled-worker-visa
If you have any questions regarding the role, please contact hr@gsa.ac.uk
The Glasgow School of Art is committed to ensuring equality of opportunity in work and study. We strive to create and maintain an inclusive environment where all students and employees feel safe, understood and valued. Applications are welcomed from candidates regardless of age, disability, sex, ethnic or religious background, gender identity or sexual orientation, marital status, pregnancy, maternity, caring responsibilities or care experience.
We recognise we do not have the diversity of staff that we want and we particularly welcome and encourage applications from candidates who identify as being from a Minority Ethnic background, who are underrepresented at The Glasgow School of Art.
Registered Charity Number SC012490.
STRICTLY NO AGENCIES.
The School of Innovation and Technology Location - Glasgow Grade 3 - £23,144 - £25,742 per annum, pro rata Hours – 17.5 hours per week (0.5 FTE) Contract - Permanent
The School of Innovation and Technology is seeking to employ an Administrative Officer at our Glasgow campus to:
• Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables;
• Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology;
• Communicate with suppliers about events and discuss requirements to ensure all visitors have relevant details on event;
• Assist the Academic Support Manager, Operations Director and SIT staff in order to provide Student Welfare Support to all students, in liaison with Student Support Services;
• Minute taking at Academic Meetings and Team Meetings;
• Undertake additional support tasks as agreed with the Academic Support Manager, Operations Director, the SIT Operations Team;
• Book venues, catering, transport and equipment where necessary to support the movement of students and visitors.
The successful post holder will demonstrate:
• Excellent written and verbal communication skills;
• A high level of organisational and problem-solving skills;
• Time management skills with the ability to prioritise competing tasks and the ability to work to deadlines;
• Motivation and enthusiasm;
• Discretion when handling personal and sensitive data;
• Strong team working and collaboration skills;
• An ability to self-direct as well as work as part of a distributed team;
• A comprehensive knowledge of Microsoft Office and Adobe software and an ability to learn new software as required;
• A willingness to travel within Scotland to support the programs of work within the School of Innovation and Technology.
Please note this role is located at our campus in Glasgow. You can find information on our Glasgow here - https://www.gsa.ac.uk/about/glasgow-campus
To view the full job description including person specification and terms and conditions, please click on the downloadable link on our website below:
Closing date for submission of completed applications: 23:59pm, Friday 12th July 2024.
Interviews for this post will take place week commencing 29th July 2024.
Applications via:
https://gsa.engageats.co.uk/Vacancies/W/2417/0/432637/1337/administrative-officer-0-5-fte-glasgow-campus
Closing Date: 12/07/2024.Closing time: 23:59
If you don’t currently have the right to work and live in the UK, we are able to offer sponsorship for Skilled Work Visas subject to UK Visa’s and Immigration (UKVI) requirements if the role meets the Home Office eligibility requirements. Details can be found on the Home Office website - https://www.gov.uk/skilled-worker-visa
If you have any questions regarding the role, please contact hr@gsa.ac.uk
The Glasgow School of Art is committed to ensuring equality of opportunity in work and study. We strive to create and maintain an inclusive environment where all students and employees feel safe, understood and valued. Applications are welcomed from candidates regardless of age, disability, sex, ethnic or religious background, gender identity or sexual orientation, marital status, pregnancy, maternity, caring responsibilities or care experience.
We recognise we do not have the diversity of staff that we want and we particularly welcome and encourage applications from candidates who identify as being from a Minority Ethnic background, who are underrepresented at The Glasgow School of Art.
Registered Charity Number SC012490.
STRICTLY NO AGENCIES.