School Administration Assistant
| Posting date: | 17 June 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | P4 - £22,069 - £24,193pa (FTE) |
| Hours: | Full time |
| Closing date: | 29 June 2024 |
| Location: | Ashford, Surrey, TW15 3DU |
| Remote working: | On-site only |
| Company: | eTeach UK Limited |
| Job type: | Permanent |
| Job reference: | 1430802 |
Summary
Working Pattern: Full-time or Part-time working hours, 39 weeks per year.We have an exciting opportunity for an Administration Assistant to join the team at Thomas Knyvett College on a full-time/part-time, permanent basis. The successful candidate will be responsible in administratively supporting teaching staff and the SLT in delivery of a high quality education and environment for students. Under the instruction of senior staff, provide routine general, clerical and administrative support to the school as well as responsibility for promoting and safeguarding the welfare of children and young people within the school.Key duties include but are not restricted to:
1. To undertake reception duties, answering routine telephone, face-to-face enquiries and signing in visitors.
2. To assist with pupil first aid and welfare, looking after sick pupils, liaising with parents, staff etc.
3. Assist with arrangement for visits by school nurse, photographer etc.
4. To ensure that school displays and communications are appropriate, well presented and of high quality.
Administration
5. Provide routine clerical support reprographics e.g. photocopying, filing, faxing, e-mailing, social media posts, complete routine forms.
6. Maintain manual and computerised records/ management information systems.
7. Undertake typing, word processing and other ICT based tasks.
8. Sort and distribute mail/email.
9. Undertake routine administration e.g. registers/school meals register.
Resources
10. Operate office equipment e.g. photocopier, computer, paper, display materials etc.
11. Arrange orderly and secure storage of supplies.
12. Undertake routine financial administration e.g. gifts, resources, collect and record dinner/trip monies.
Responsibilities
13. To safeguard all pupils.
14. Be aware of and comply with policies and procedures relating to child protection, security, confidentiality, and data protection, reporting all concerns to an appropriate person.
15. To adhere to school health and safety policy including risk assessment and safety systems.
16. To appreciate and support the roles of other professionals.
17. To contribute to the overall vision/work/aims of the school.
18. Participate in training opportunities and professional development as required.
19. Undertake similar clerical duties commensurate with the level of the post as required by the Principal.
All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. The Howard Partnership Trust welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. We are particularly keen to hear from candidates from diverse backgrounds in order that our staff reflect the rich diversity of our community.
All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.
Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.
As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).
We really want you to shine as part of our application and selection process, so that you can truly perform at your best and feel comfortable. Our processes are extremely flexible, so please let us know what we can do so that you can be at your best throughout the application and selection stages. Our selection processes are flexible, so please let us know what we can do so that you can be at your best. Please contact (name)or email (email details) for an informal chat, so that we can help create the perfect environment for you for the assessment/selection process.
1. To undertake reception duties, answering routine telephone, face-to-face enquiries and signing in visitors.
2. To assist with pupil first aid and welfare, looking after sick pupils, liaising with parents, staff etc.
3. Assist with arrangement for visits by school nurse, photographer etc.
4. To ensure that school displays and communications are appropriate, well presented and of high quality.
Administration
5. Provide routine clerical support reprographics e.g. photocopying, filing, faxing, e-mailing, social media posts, complete routine forms.
6. Maintain manual and computerised records/ management information systems.
7. Undertake typing, word processing and other ICT based tasks.
8. Sort and distribute mail/email.
9. Undertake routine administration e.g. registers/school meals register.
Resources
10. Operate office equipment e.g. photocopier, computer, paper, display materials etc.
11. Arrange orderly and secure storage of supplies.
12. Undertake routine financial administration e.g. gifts, resources, collect and record dinner/trip monies.
Responsibilities
13. To safeguard all pupils.
14. Be aware of and comply with policies and procedures relating to child protection, security, confidentiality, and data protection, reporting all concerns to an appropriate person.
15. To adhere to school health and safety policy including risk assessment and safety systems.
16. To appreciate and support the roles of other professionals.
17. To contribute to the overall vision/work/aims of the school.
18. Participate in training opportunities and professional development as required.
19. Undertake similar clerical duties commensurate with the level of the post as required by the Principal.
All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. The Howard Partnership Trust welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. We are particularly keen to hear from candidates from diverse backgrounds in order that our staff reflect the rich diversity of our community.
All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.
Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.
As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).
We really want you to shine as part of our application and selection process, so that you can truly perform at your best and feel comfortable. Our processes are extremely flexible, so please let us know what we can do so that you can be at your best throughout the application and selection stages. Our selection processes are flexible, so please let us know what we can do so that you can be at your best. Please contact (name)or email (email details) for an informal chat, so that we can help create the perfect environment for you for the assessment/selection process.