PA to the Strategic Director
| Posting date: | 14 June 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 14 July 2024 |
| Location: | EH54 6GA, AB10 1SH, G2 8DU |
| Remote working: | Hybrid - work remotely up to 4 days per week |
| Company: | Scottish Government |
| Job type: | Permanent |
| Job reference: | 2024 9135 |
Summary
Are you looking a role where you can utilise your organisational skills and build effective relationships?
The role of PA to Strategic Director requires insight into the work of Education Scotland, involving regular contact with the most senior staff within the Agency. The main purpose of the post is to provide effective and high quality one-to-one support to one of the Agency’s Strategic Directors (SD) and support the work of our Leadership Team and undertake a variety of clerical, admin, and decision-making tasks.
•Monitoring and managing the SD’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
•Providing support for the SD and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland.
•Actively managing the SD’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
•Proactive and forward planning of the SDs time, ensuring urgent matters are identified and highlighted as soon as possible.
•Co-ordinating all material and support (including travel), for meetings and visits offsite.
•Supporting another SD in the absence of their PA in addition to their own substantive responsibilities.
•Building and maintaining excellent working relationships with internal and external stakeholders at all levels.
•Supporting the wider team as required, including supporting the preparation and delivery of events in line with Education Scotland events protocol and guidance.
Essential Criteria
1. Excellent organisational skills and ability to work using your own initiative.
2. Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
3. Experience of providing administration support to senior leaders.
4. Experience of working in a fast paced office environment, proficient in the use of Outlook.
The role of PA to Strategic Director requires insight into the work of Education Scotland, involving regular contact with the most senior staff within the Agency. The main purpose of the post is to provide effective and high quality one-to-one support to one of the Agency’s Strategic Directors (SD) and support the work of our Leadership Team and undertake a variety of clerical, admin, and decision-making tasks.
•Monitoring and managing the SD’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
•Providing support for the SD and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland.
•Actively managing the SD’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
•Proactive and forward planning of the SDs time, ensuring urgent matters are identified and highlighted as soon as possible.
•Co-ordinating all material and support (including travel), for meetings and visits offsite.
•Supporting another SD in the absence of their PA in addition to their own substantive responsibilities.
•Building and maintaining excellent working relationships with internal and external stakeholders at all levels.
•Supporting the wider team as required, including supporting the preparation and delivery of events in line with Education Scotland events protocol and guidance.
Essential Criteria
1. Excellent organisational skills and ability to work using your own initiative.
2. Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
3. Experience of providing administration support to senior leaders.
4. Experience of working in a fast paced office environment, proficient in the use of Outlook.