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Technical Administration Officer / Admin

Dyddiad hysbysebu:	14 Mehefin 2024
Cyflog:	£15.24 yr awr
Gwybodaeth ychwanegol am y cyflog:	per hour PAYE
Oriau:	Llawn Amser
Dyddiad cau:	13 Gorffennaf 2024
Lleoliad:	THAMESMEAD, Greenwich, SE28 8BF
Cwmni:	Triumph Consultants Ltd
Math o swydd:	Dros dro
Cyfeirnod swydd:	Greenwich RQ1294381

Crynodeb

What's involved with this role:

Temporary Technical Administration Officer / Admin

Reference no: Greenwich RQ1294381

Pay rate: £15.24 per hour PAYE

Hours per week: 35 Monday – Friday, normal working hours

This opening assignment is for 3 months

City: THAMESMEAD, Greenwich

Office based role

Minute taking skills and experience are essential for this role

A Technical Administration Officer is required to be responsible for providing technically-focused clerical, administrative and IT support for the housing asset management service, in order to support effective service delivery to residents and corporate clients.

Key responsibilities:

Carry out a range of general office administrative support tasks including maintain and manage diaries, prepare agendas, arrange meetings and take accurate technically-appropriate minutes as directed, collate relevant documentation, ensuring timely production and distribution and follow up action where required.
Assist with the collection of technical data and performance indicators from staff, contractors, other departments, stakeholders, consultants, residents and provide contract administration support ensuring that records are accurate and up-to-date. Accurately input, interrogate, update and monitor data for the department’s administrative and IT systems. Assist in the collation of all relevant information required by the Home Ownership Unit.
Deal with technical service enquiries from the public, contractors, consultants, other departments, external bodies and stakeholders and ensure appropriate information is forwarded to the relevant officer where necessary; record complaints, closely monitor and take action to ensure the service meets the Council’s response criteria.
Under direction be responsible for the preparation and administration of all aspects of tender documentation including packaging, sending out and receiving tenders in accordance with the Council’s Standing Orders and procedures.
Responsible for recording and managing the receipt and issue of keys and FOBS, ordering keys where appropriate and assisting in providing access to properties.
Actively participate in identifying technical and customer-focused improvements in service delivery and support the training of other members of the team as required.
Ensure at all times whilst carrying out your duties due diligence is given to customer care and excellent service delivery.
Carry out all duties with due regard to the provisions of health and safety regulations and legislation, the Council’s equal opportunities and customer care polices, and the new technology agreement.



NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Experience:

Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Minute taking skills and experience.



Skills & Abilities:

Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Good organisation and communication skills.
Able to take accurate minutes of meetings.
Strong administrative skills.



***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.

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Job Ref: Greenwich RQ1294381


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.