Warning
This job advert has expired and applications have closed.
Facilities Administration Coordinator
| Posting date: | 29 May 2024 |
|---|---|
| Salary: | £29,447.37 per year |
| Additional salary information: | 29447.37 - 29447.37 |
| Hours: | Part time |
| Closing date: | 02 June 2024 |
| Location: | Southsea, PO5 4EW |
| Company: | Vacancy Filler |
| Job type: | Permanent |
| Job reference: | MAY20241702 |
Summary
Hours: 35 per week which may include some evening and weekend working.
Interview Date: TBA
Portsmouth Homeless Family Service is based across three residential Lifehouse's, accommodating a total of 45 homeless, vulnerable families (which included couples, single parents and pregnant mothers) with support needs. We also support 32 families living in Local Authority Sublet tenancies and a further 14 families living in other housing. We have an exciting opportunity for a committed and dynamic individual to join us as Facilities Administration Coordinator.
The role of Facilities and Administration Co-ordinator is to provide effective management of the Housing Management and administration functions within our Residential Lifehouse Services, supporting people experiencing homelessness.
Key Responsibilities: You will be part of the management team producing a high quality and cost effective service, deputising for the Service Manager when required. You will monitor service delivery in line with contractual and organisation requirements. You will be part of the duty system providing on call support to the service.
The successful candidate(s) will be able to demonstrate:
Strong previous experience of working successfully in a varied and broad administrative and/or facilities management role (A,I)
Previous experience of managing finance processes and systems, and budget management (A,I,T)
Knowledge of health and safety requirements relevant to building maintenance, COSHH and environmental health (A,I)
Knowledge of occupancy agreements and linked legislation (I)
Proven experience of working with databases, analysing data, identifying trends and reporting on findings to support decision making processes (A,I)
Demonstrable excellent communication skills, both written and verbal, with the proven ability to convey information effectively to a range of stakeholders in a clear, effective and professional manner including chairing meetings (A,I)
Strong organisational skills, attention to detail, effective time management, the ability to prioritise work, and be able to respond to tight deadlines, working both on an individual basis and as part of a team (A,I)
Demonstrable good experience of successfully managing employees to deliver objectives, developing and training staff and actioning performance management processes where required (A,I)
Relevant Qualification at level 3 or above (A)
Proven strong experience of using IT software such as Microsoft Office (Word/Excel/Powerpoint), Outlook, Teams and databases to enhance and improve the delivery of your duties (A,I)
We expect you to exhibit behaviours that model our values of integrity; accountability;
compassion; passion; respect and boldness
In order to complete your application please download and read the job profile. (Please note that once the job closes this will no longer be available to download)
In the job profile you will find the criteria required for the role please make sure that you address this in your supporting statement.
Appointment subject to Satisfactory References and Proof of right to work in the UK.
For details of how to prove your right to work in the UK please click here
Please note that we may close the vacancy earlier than the stated closing date should we receive a sufficient number of applications
Promoting equality in the workplace and as a disability confident scheme Leader, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.
Interview Date: TBA
Portsmouth Homeless Family Service is based across three residential Lifehouse's, accommodating a total of 45 homeless, vulnerable families (which included couples, single parents and pregnant mothers) with support needs. We also support 32 families living in Local Authority Sublet tenancies and a further 14 families living in other housing. We have an exciting opportunity for a committed and dynamic individual to join us as Facilities Administration Coordinator.
The role of Facilities and Administration Co-ordinator is to provide effective management of the Housing Management and administration functions within our Residential Lifehouse Services, supporting people experiencing homelessness.
Key Responsibilities: You will be part of the management team producing a high quality and cost effective service, deputising for the Service Manager when required. You will monitor service delivery in line with contractual and organisation requirements. You will be part of the duty system providing on call support to the service.
The successful candidate(s) will be able to demonstrate:
Strong previous experience of working successfully in a varied and broad administrative and/or facilities management role (A,I)
Previous experience of managing finance processes and systems, and budget management (A,I,T)
Knowledge of health and safety requirements relevant to building maintenance, COSHH and environmental health (A,I)
Knowledge of occupancy agreements and linked legislation (I)
Proven experience of working with databases, analysing data, identifying trends and reporting on findings to support decision making processes (A,I)
Demonstrable excellent communication skills, both written and verbal, with the proven ability to convey information effectively to a range of stakeholders in a clear, effective and professional manner including chairing meetings (A,I)
Strong organisational skills, attention to detail, effective time management, the ability to prioritise work, and be able to respond to tight deadlines, working both on an individual basis and as part of a team (A,I)
Demonstrable good experience of successfully managing employees to deliver objectives, developing and training staff and actioning performance management processes where required (A,I)
Relevant Qualification at level 3 or above (A)
Proven strong experience of using IT software such as Microsoft Office (Word/Excel/Powerpoint), Outlook, Teams and databases to enhance and improve the delivery of your duties (A,I)
We expect you to exhibit behaviours that model our values of integrity; accountability;
compassion; passion; respect and boldness
In order to complete your application please download and read the job profile. (Please note that once the job closes this will no longer be available to download)
In the job profile you will find the criteria required for the role please make sure that you address this in your supporting statement.
Appointment subject to Satisfactory References and Proof of right to work in the UK.
For details of how to prove your right to work in the UK please click here
Please note that we may close the vacancy earlier than the stated closing date should we receive a sufficient number of applications
Promoting equality in the workplace and as a disability confident scheme Leader, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.