Democratic Services Officer / Admin
| Posting date: | 25 May 2024 |
|---|---|
| Salary: | £192.31 per day |
| Additional salary information: | per day PAYE |
| Hours: | Full time |
| Closing date: | 23 June 2024 |
| Location: | RUGBY |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | RBC (HQ) RBC 18189 |
Summary
What's involved with this role:
Interim Democratic Services Officer / Admin
Reference no: RBC (HQ) RBC 18189
Pay rate: £192.31 per day PAYE
Hours per week: 37 Monday – Friday, normal working hours
This opening assignment is for 2 months
City: RUGBY
Hybrid working
A Democratic Services Officer, with experience in democratic services in local authorities, is required to work as part of a team under the direction of the Democratic Services Manager (Committees), to service a number of committees, panels and working parties and undertake any administrative tasks arising from these meetings. This to be in accordance with the Council’s new Constitution
Key responsibilities:
Efficiently service meetings with electronic prep of agendas, reports, and minutes.
Attend meetings, take notes, and liaise with officers and external bodies.
Implement decisions through correspondence, reports, and collaboration.
Index and maintain records of Council, Cabinet, Panel, and committee minutes.
Liaising, as necessary, with officers of the Council and outside bodies.
Undertake work arising from meetings assigned, including correspondence, reports and liaison with officers of other departments and outside bodies in implementing decisions of meetings.
Index Council, Cabinet, Panel and committee minutes.
Maintain various Registers.
Help in the organisation of civic ceremonial and twinning events, when and if required.
Required to attend evening meetings.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
Possession of a minimum of 5 GCSEs at grade C or above, including English or English Language.
BTEC Higher qualification in Public Administration or BTEC Higher in Business and Finance or a relevant degree or be studying for the relevant stages of the ICSA qualification desirable.
Experience:
Experience in democratic services in local authorities.
Previous experience in servicing meetings in the public or private sector desirable.
Knowledge of Local Government, and in particular, committee administration.
Skills & Abilities:
Ability to communicate in a clear, concise and diplomatic manner with councillors, officers at all levels and with members of the public, both verbally and in writing.
Ability to draft routine reports and agendas for Council, Cabinet, Committees, Panels and working parties and prepare minutes of these minutes using Microsoft Word.
A willingness to work outside of office hours to attend evening meetings.
Ability to work under pressure and prioritise tasks to meet service standards and deadlines.
Ability to work as part of a team.
Use of initiative and the ability to work without constant supervision.
Ability to deal with a range of administrative functions connected with committee administration.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
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Job Ref: RBC (HQ) RBC 18189
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.