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Project Support Officer
| Posting date: | 22 May 2024 |
|---|---|
| Salary: | £25,147.00 per year |
| Additional salary information: | £25147.00 a year |
| Hours: | Full time |
| Closing date: | 07 June 2024 |
| Location: | Bolton, BL4 7AP |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | N0005-24-0000 |
Summary
Key Duties and Responsibilities: To work with the Senior Team and the wider communications and projects team to develop, review, monitor and implement programs plans and strategies. Liaise with internal and external colleagues via telephone and email. Setting up and managing and maintaining filing systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information. Good understanding and knowledge of a full range of administrative procedures and organisational procedures. Provide a comprehensive, accurate secretarial/word processing service, including drafting standard letters/communications, editing, and formatting reports ensuring a high standard of presentation. Organise and support the planning of meetings, events and conferences, including booking venues and taking formal minutes, arranging equipment, preparing papers/documentation, registering delegates and arranging refreshments. Setting up, managing, and maintaining office systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed and retrievable. Organise virtual meetings as required. Collate and process data. Carry out other administrative tasks that fall within the competencies of the post holder to provide cover. Liaise and support the organisation and coordination of services, such as the maintenance and facilities. Prepare and distribute documents and papers as required. Support the coordination and dissemination of resources. Act as point of contact for all programme delegates Support and carry out additional duties as and when required. Benefits You will have access to: NHS Pension Scheme Cyclescheme Techscheme Secure savings and loans via Hoot Credit Union Governance Youll ensure compliance with the federations policies, procedures and guidelines, for yourself and others, by taking action/alerting senior management team to anything that directly contravenes or appears to contravene policy; or if youre concerned about any aspect of patient care. You will always ensure youre compliant, without exception, with the organisations Information Governance regulations and Standing Financial Instructions. Behaviours Youll be expected to: Support the visions and values of the Federation and the Greater Manchester Training Hub (GMTH) Act with honesty and integrity Be an advocate for the Federation, GMTH and the GM Federation Collaborative Maintain high standards of personal conduct Value and respect colleagues, other members of staff, partners, stakeholders and patients Work with others to develop and improve our services Uphold the Federations commitment to equality and diversity Take personal responsibility for your words, behaviours and actions, and the quality of service you deliver Equality and Diversity: You will uphold the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner which is welcoming, non-judgmental and respects any and all circumstances, feelings, priorities and rights. Information Governance The post-holder must be fully aware of and committed to all policies, procedures and initiatives relating to Information Governance - this will include, but not be limited to: data quality improvements, confidentiality and information security You will take personal responsibility for safeguarding and ensuring the quality of information. Personal and professional development: The post-holder will participate in any mandatory training programme implemented as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of your own personal and/or professional development Taking responsibility for your own development, learning and performance and demonstrating skills and abilities to others who are undertaking similar work Training may need to be undertaken outside of normal hours, and offsite. Other This post involves the use of display screen equipment as a significant part of everyday work and the post holder will be a user as defined in the Health & Safety Policy on work with DSE.