Reception and Clerical Assistant
| Posting date: | 22 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Scale 2 £11,947 - £12,346 per annum |
| Hours: | Full time |
| Closing date: | 21 June 2024 |
| Location: | Worcester, Worcestershire, WR5 1DR |
| Remote working: | On-site only |
| Company: | eTeach UK Limited |
| Job type: | Permanent |
| Job reference: | 1424084 |
Summary
Reception and Clerical AssistantPermanent post: 8am to 12:30pm Monday to Friday, Term time onlySalary: Scale 2 £11,947-£12,346 per annumClosing date: 9:00am on 14th June 2024Interview date: 26th June 2024Start date: September 2024Hours: 8am -12:30pm Mon – Fri (22½ hours per week).Hours: Term time only plus TED days
Immediate Supervisor: Office Manager; School Business Manager.
Main Purpose of Post: To provide clerical, secretarial support to the school (including nursery) and undertake a range of administrative tasks and reception duties including administering the school staff training.General administration support:• General maintenance and administration of pupil files. • Administer the ordering and receiving of deliveries of school goods and resources; e.g uniform, monitoring and distribution as required. • Respond to alarms and support with fire evacuations as required in the role of fire marshal. • Assist pupils. • Support the headteacher and SLT, and other staff as requested and appropriate • Produce reports from and keep SIMS and other systems up to date • Deal with all telephone, email and message enquiries and requests both internal and external ensuring they are addressed appropriately • Welcome and greet all planned and unexpected visitors utilising the Inventry system and directing them as appropriate. • Deal with nonroutine enquiries within set management guidelines. • Preparation of documents using Microsoft Office • Providing full secretarial support to the Senior Leadership Team when required. • Support finance officer as required. • Support with administering the pupils’ milk ordering • Administer aspects of online and other training for school staff, ensuring the completion of required training • Daily record keeping such as logging pupil absences, lunch orders, near misses etc.
Compilation and Maintenance Records, Returns and Database. • Maintaining stocks of standard forms proforma etc. • Keeping records and registers as necessary.
Printing, Reprographic and Copying:• Administer information in and out of the office for pupils and staff including the preparation and copying of letters, menus, diary dates etc.
Transport • Update records for Transport Department at WCC as appropriate. • Maintain and update schools’ transport route lists. • Liaise with Transport Department, passenger assistants and parents, as necessary. • Make ad hoc emergency arrangements as and when required.
Interaction With Staff, Students, Parents and other Agencies. • Routine contact with pupils, staff and parents. • Dealing with routine and non routine enquiries from pupils, staff, parents, the public, Governors, multidisciplinary support staff, suppliers/contractors, Local Authority departments etc. • Communication/interpretation and support to pupils. • Contacts with members of outside organisations at all levels on a wide range of major matters.
To carry out any other duties and tasks that are deemed to fall within the remit of the post.
Main Purpose of Post: To provide clerical, secretarial support to the school (including nursery) and undertake a range of administrative tasks and reception duties including administering the school staff training.General administration support:• General maintenance and administration of pupil files. • Administer the ordering and receiving of deliveries of school goods and resources; e.g uniform, monitoring and distribution as required. • Respond to alarms and support with fire evacuations as required in the role of fire marshal. • Assist pupils. • Support the headteacher and SLT, and other staff as requested and appropriate • Produce reports from and keep SIMS and other systems up to date • Deal with all telephone, email and message enquiries and requests both internal and external ensuring they are addressed appropriately • Welcome and greet all planned and unexpected visitors utilising the Inventry system and directing them as appropriate. • Deal with nonroutine enquiries within set management guidelines. • Preparation of documents using Microsoft Office • Providing full secretarial support to the Senior Leadership Team when required. • Support finance officer as required. • Support with administering the pupils’ milk ordering • Administer aspects of online and other training for school staff, ensuring the completion of required training • Daily record keeping such as logging pupil absences, lunch orders, near misses etc.
Compilation and Maintenance Records, Returns and Database. • Maintaining stocks of standard forms proforma etc. • Keeping records and registers as necessary.
Printing, Reprographic and Copying:• Administer information in and out of the office for pupils and staff including the preparation and copying of letters, menus, diary dates etc.
Transport • Update records for Transport Department at WCC as appropriate. • Maintain and update schools’ transport route lists. • Liaise with Transport Department, passenger assistants and parents, as necessary. • Make ad hoc emergency arrangements as and when required.
Interaction With Staff, Students, Parents and other Agencies. • Routine contact with pupils, staff and parents. • Dealing with routine and non routine enquiries from pupils, staff, parents, the public, Governors, multidisciplinary support staff, suppliers/contractors, Local Authority departments etc. • Communication/interpretation and support to pupils. • Contacts with members of outside organisations at all levels on a wide range of major matters.
To carry out any other duties and tasks that are deemed to fall within the remit of the post.