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Pharmacy Invoice Clerk Band 3
| Posting date: | 20 May 2024 |
|---|---|
| Salary: | £22,816.00 to £24,336.00 per year |
| Additional salary information: | £22816.00 - £24336.00 a year |
| Hours: | Full time |
| Closing date: | 02 June 2024 |
| Location: | London, SE13 6LH |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9197-24-0614 |
Summary
JOB PURPOSE To ensure that invoices are passed within the pharmacy department in a timely and efficient manner following local policies and procedures which comply with the Trusts Standing Financial Instructions KEY RELATIONSHIPS Internal: Principal Technician for Stores and Distribution, Finance Personnel, Pharmacy Stores Managers and Stores and distribution staff. External: Customers/ Suppliers/Manufacturers, Shared Business Services (SBS) Commercial Medicines Unit DUTIES AND RESPONSIBILITIES Invoicing To process and pass for payment pharmacy invoices for drugs, homecare, medical gases, dietetics and related sundries using the Ascribe computer system in a timely and accurate manner To check all entries on invoices are correct with respect to goods received including checking quantities, prices against delivery notes and bring any errors to the relevant Managers and/or Chief Technician for Purchasing, Stores and Distribution attention To check that the prices charged on invoices are correct with respect to national, regional and local contracts and query with CMU, suppliers necessary to resolve. To check that the correct contract brand of goods were ordered and bring any errors to the relevant Managers and/or Chief Technician for Purchasing, Stores and Distribution attention To contact companies with regard to any invoice/statement queries and chase credit notes to follow this through until the problem has been resolved To be responsible for ensuring the processing of all invoice paperwork is undertaken in a prompt manner to maximise discounts received and ensure appropriate use of NHS resources To meet required deadlines for submission to Shared Business Services To file paperwork in an organised manner retrievable for financial audit To assist with writing and maintaining procedures relating to invoicing Shared Business Services Resolve queries from SBS and suppliers using both the SBS and Ascribe system Responsible for ensuring that the import file for payment sent to SBS reconciles with the reports produced on the Ascribe system Responsible for ensuring that new suppliers are set up on the SBS system and that the Chief Technician for Purchasing, Stores and Distribution is informed in order that Ascribe is kept up to date. General To answer telephone enquiries regarding invoices from Trust staff, external customers and companies providing a high standard of customer care. To assist with the induction of training of new staff. To practice good communication skills in a customer focussed manner Complying with all Trust and departmental policies and procedures, working safely and efficiently To be responsible for the accurate data entry on the computer system To undergo training to ensure competence attending training courses/study days as necessary. To attend departmental meetings, keeping oneself informed and communicating information. Undertake mandatory annual training e.g. manual handling, fire safety and basic life support To be available to work across site when the need arises, to support continuity for pharmacy invoice related activities. To maintain a portfolio of Continuous Professional Development. To accept any other responsibilities as may reasonably expected by the Chief Pharmacist.