Procurement Assistant
| Posting date: | 20 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive Salary and Excellent Benefits |
| Hours: | Full time |
| Closing date: | 19 June 2024 |
| Location: | DE24 8ZS |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Porterbrook |
| Job type: | Temporary |
| Job reference: |
Summary
Our mission is to provide high-quality, digitally-enabled rolling stock solutions that help deliver a safe, efficient and sustainable railway.
Since 1996, our investments have totalled over £3bn, including the commissioning of over 2,500 new passenger and freight vehicles. We plan to invest over £1bn into UK rail in the coming years to deliver high quality new and refurbished vehicles for passengers and freight customers.
But financing new trains is not the end-game. Our asset stewardship role includes management of assets to ensure performance, safety and long-term suitability over their full economic life.
About the team
Our procurement team consists of specialists based in Derby and Long Marston. The team work closely with all departments in the procurement of goods and services, both engineering and non-engineering
Key Responsibilities
This role is a 12 month fixed term contract to provide support to the Head of Procurement and the Procurement team, managing and maintaining processes and produces, as well as, but not limited to converting Purchase Requisitions to Purchase Orders and Supplier Onboarding & Accreditation Process
Responsibilities
Manage and Maintain the Oracle Procurement System
Monitor, manage and maintain the new supplier set-up. Verifying that use of the Supplier is justified and appropriate according to process
Manage Indexation Process: Collating and maintaining a tracker to support the Buyers in managing their scopes of work
Monitor and manage (acting as gatekeeper) the PO system ensuring that all new Requisitions/ POs are reviewed in timely manner to ensure all details are present
Challenge any inconsistency or missing data with the author. Verifying that the correct contractual documentation is in place where necessary and that it has been properly executed
Determine and advise whether a requisition/PO is the correct order method (advising BPA where not)
Checking that the extent of the procurement is within the Supplier’s scope of accreditation
Manage BPA Creation and Liaise with Legal, to ensure:
Contract Completion Actions are in place
CIS post execution sign-offs
Contract header set-up
BPA creation, including liaising with Logistics to correctly allocate resource codes
Updating any BPAs with Contract Variations
DMS Operations Library – Procurement contract section
Assigning contract numbers
Selecting the correct workspace structure (contract/project/tender/etc)
Liaising with IT to set the workspaces up in DMS List
Providing Procurement administration support to the team
Co-ordinating Procurement Events such as
Supplier Day
Innovation Hub
Procurement Team Events
Providing support to the Head of Procurement and the team on
Taking minutes for meetings when asked
Providing Procurement Reporting to the wider business
Complete monthly reporting pack of KPIs
Ensure wider team maintain trackers to ensure reporting is up to date
Functions Database
Maintain a functional database to ensure that pipeline work is planned, expiring contracts are renewed, including the Procurement Intranet and modules of the Procurement Portal
Skills, Knowledge and Expertise
An individual who possesses excellent organisational experience and has experience in data input and general administrative support. Knowledge of Oracle is an advantage, but not essential. As part of working with a dynamic small team having a meticulous approach to dealing issues as they arise is a must. The ability to prioritise the administrative requirements of several small departments is equally important
Qualifications
Educated to suitable qualification either degree or further education standard
Knowledge
Knowledge of railway industry rolling stock and components, ideal but not a prerequisite
Legal or commercial experience would be advantageous
Knowledge of Oracle-based system
Key Skills
Ability to communicate at all levels, internally and externally
Organisation and time management ability
Computer literate, including intermediate Excel knowledge essential
A great place to work
We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits.
This is a fantastic opportunity to join a great organisation with excellent people and a road map for the future to grow and develop the business. Some of our benefits are listed below:
Excellent pension scheme
Financial wellbeing support
Flexible working
Enhanced family friendly policies
Adoption & Shared Parental Leave benefits
Enhanced Armed Forces policies
Ongoing support with professional and personal development’
Long service awards
Porterbrook Star awards
Life assurance
Healthcare cash plan
25 days’ annual leave + Bank Holidays + option to buy and sell up to 5 days’ additional leave
Additional days annual leave for long service
Season ticket loan
Cycle to work scheme
Free parking at our Derby and Long Marston sites
Should you be suitable for the role, the full benefits package will be discussed in more detail during your screening call.
To apply
Please follow the link at the top of this page to send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.
If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone can develop to their full potential.
Please note we are not accepting approaches from recruitment agencies for this role
Since 1996, our investments have totalled over £3bn, including the commissioning of over 2,500 new passenger and freight vehicles. We plan to invest over £1bn into UK rail in the coming years to deliver high quality new and refurbished vehicles for passengers and freight customers.
But financing new trains is not the end-game. Our asset stewardship role includes management of assets to ensure performance, safety and long-term suitability over their full economic life.
About the team
Our procurement team consists of specialists based in Derby and Long Marston. The team work closely with all departments in the procurement of goods and services, both engineering and non-engineering
Key Responsibilities
This role is a 12 month fixed term contract to provide support to the Head of Procurement and the Procurement team, managing and maintaining processes and produces, as well as, but not limited to converting Purchase Requisitions to Purchase Orders and Supplier Onboarding & Accreditation Process
Responsibilities
Manage and Maintain the Oracle Procurement System
Monitor, manage and maintain the new supplier set-up. Verifying that use of the Supplier is justified and appropriate according to process
Manage Indexation Process: Collating and maintaining a tracker to support the Buyers in managing their scopes of work
Monitor and manage (acting as gatekeeper) the PO system ensuring that all new Requisitions/ POs are reviewed in timely manner to ensure all details are present
Challenge any inconsistency or missing data with the author. Verifying that the correct contractual documentation is in place where necessary and that it has been properly executed
Determine and advise whether a requisition/PO is the correct order method (advising BPA where not)
Checking that the extent of the procurement is within the Supplier’s scope of accreditation
Manage BPA Creation and Liaise with Legal, to ensure:
Contract Completion Actions are in place
CIS post execution sign-offs
Contract header set-up
BPA creation, including liaising with Logistics to correctly allocate resource codes
Updating any BPAs with Contract Variations
DMS Operations Library – Procurement contract section
Assigning contract numbers
Selecting the correct workspace structure (contract/project/tender/etc)
Liaising with IT to set the workspaces up in DMS List
Providing Procurement administration support to the team
Co-ordinating Procurement Events such as
Supplier Day
Innovation Hub
Procurement Team Events
Providing support to the Head of Procurement and the team on
Taking minutes for meetings when asked
Providing Procurement Reporting to the wider business
Complete monthly reporting pack of KPIs
Ensure wider team maintain trackers to ensure reporting is up to date
Functions Database
Maintain a functional database to ensure that pipeline work is planned, expiring contracts are renewed, including the Procurement Intranet and modules of the Procurement Portal
Skills, Knowledge and Expertise
An individual who possesses excellent organisational experience and has experience in data input and general administrative support. Knowledge of Oracle is an advantage, but not essential. As part of working with a dynamic small team having a meticulous approach to dealing issues as they arise is a must. The ability to prioritise the administrative requirements of several small departments is equally important
Qualifications
Educated to suitable qualification either degree or further education standard
Knowledge
Knowledge of railway industry rolling stock and components, ideal but not a prerequisite
Legal or commercial experience would be advantageous
Knowledge of Oracle-based system
Key Skills
Ability to communicate at all levels, internally and externally
Organisation and time management ability
Computer literate, including intermediate Excel knowledge essential
A great place to work
We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits.
This is a fantastic opportunity to join a great organisation with excellent people and a road map for the future to grow and develop the business. Some of our benefits are listed below:
Excellent pension scheme
Financial wellbeing support
Flexible working
Enhanced family friendly policies
Adoption & Shared Parental Leave benefits
Enhanced Armed Forces policies
Ongoing support with professional and personal development’
Long service awards
Porterbrook Star awards
Life assurance
Healthcare cash plan
25 days’ annual leave + Bank Holidays + option to buy and sell up to 5 days’ additional leave
Additional days annual leave for long service
Season ticket loan
Cycle to work scheme
Free parking at our Derby and Long Marston sites
Should you be suitable for the role, the full benefits package will be discussed in more detail during your screening call.
To apply
Please follow the link at the top of this page to send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.
If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone can develop to their full potential.
Please note we are not accepting approaches from recruitment agencies for this role
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.