CAMHS Senior Administrator and Referral Coordinator (N&S OPD Vanguard)
| Dyddiad hysbysebu: | 17 May 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £30,279 - £33,116 Pro rata per annum inclusive of HCAS |
| Oriau: | Part time |
| Dyddiad cau: | 16 June 2024 |
| Lleoliad: | London, SE5 8AZ |
| Cwmni: | South London and Maudsley NHS Foundation Trust |
| Math o swydd: | Permanent |
| Cyfeirnod swydd: | 6218712/334-NCL-6218712-TA |
Crynodeb
A Vacancy at South London and Maudsley NHS Foundation Trust.
Our Healthier South East London (OHSEL) Integrated Care System (ICS) has been awarded funding by NHS England and Improvement to establish an ICS wide community multi-systems violence reduction programme (the South East London Vanguard), one of only three pilot sites in London. The SEL Vanguard programme brings together mental health and voluntary sector providers and local authorities and aims to support vulnerable children and young people affected by serious violence. We are currently in the Pilot phase of a three year programme until September 2025.
We are seeking an enthusiastic and committed team administrator to join the SEL Vanguard programme. This is an exciting opportunity to be part of a responsive community service for young people aged 0-25. The successful candidate will have opportunities to support the multi-disciplinary clinical team with administrative tasks and the wider programme including community stakeholder engagement.
We are looking for A focused and motivated individual to join N&S CAMHS SEL Vanguard team, who are experienced, organised and committed individuals to support the work of the service, with the ability to work autonomously.
There is a part-time (18.75 hrs per week, 0.5 WTE) Senior Administrator post. This will include a Monday or a Friday.
We are looking for a senior administrator with excellent organisation and communication skills and a keen eye for detail. The successful candidate will be proactive, assertive, adaptable, work well within a team and be passionate about providing a high-quality service. We are looking for a candidate who has a good attitude, is efficient, great with systems and inspired by the idea of making a difference.
The key areas of responsibilities are to provide:
• Comprehensive administrative and secretarial support.
• Referral coordinator for the team.
• Attending meetings and taking minutes.
• Booking appointments and point of contact for families and other professionals.
• Collating feedback and co-ordinating the monthly data submissions to NHS-E.
• Liaising with stakeholder partners.
• Coordinating events.
We are located at Denmark Hill less than 5 minutes from the train station (zone 2) and is within walking distance from the beautiful green spaces of Ruskin Park and the vibrant high-street that offers great shopping opportunities and with a wide range of restaurants.
Flexible working:
As one of the few Trusts in London we are proud to offer flexible working as part of our new ways of working, and we are happy to talk flexible working at the interview stage, giving you the very best of good work life balance. (This may include working early mornings, later evenings or Saturdays as part of the core working hours/working pattern for this post)
Administrative:
• To provide a professional and confidential administration service, to include preparing correspondence; proof reading documents; photocopying, filing, scanning, dealing with post, supporting team diary, booking appointments and answering phones.
• Responsible for the uploading of referrals and contracts: recording, maintaining, updating and ensuring accuracy of clinical activity and patient information pertinent to all admissions and discharges on the Patient Journey System (EPJS). Ensuring all clinical screens are completed. Review Insight reports on a weekly basis to ensure all mandatory data is complete, and report findings to the administration team leader on a monthly basis. Adhere to timescales and data protection.
• Trace patient NHS details via the National Tracing System.
• To assist people in a helpful, diplomatic and tactful manner. Taking clear concise messages and dealing with enquiries where appropriate.
• To act independently to ensure daily tasks and on-going workloads are prioritised and completed within agreed timescales. Manage multiple tasks within the working day whilst maintaining quality standards.
• Regular liaison and supervision with Senior Administration staff.
Service Requirements
• To provide cover for colleagues, as required, within CAMHS sites.
• To provide ad hoc reception cover, as required, within CAMHS sites.
• Assist teams with the development of patient information and team leaflets.
• To attend, and actively participate in, administration team meetings to assist in the implementation and continual review of systems to ensure good practice.
• May be required to be trained as nominated Fire Warden, First Aider and/or Health and Safety Champion.
• May be required to work outside of core hours, in line with service need.
Personal Development
• To participate in development and training identified through the appraisal and supervision process.
• To attend and participate in all identified mandatory training.
Other
• To ensure all duties are carried out in line with Trust policy.
• To carry out other duties appropriate to the grade as required.
• To keep up-to-date with relevant Trust policies and developments within the NHS, eg. Business Continuity Plans, Care Quality Commission etc.
This advert closes on Sunday 2 Jun 2024
Our Healthier South East London (OHSEL) Integrated Care System (ICS) has been awarded funding by NHS England and Improvement to establish an ICS wide community multi-systems violence reduction programme (the South East London Vanguard), one of only three pilot sites in London. The SEL Vanguard programme brings together mental health and voluntary sector providers and local authorities and aims to support vulnerable children and young people affected by serious violence. We are currently in the Pilot phase of a three year programme until September 2025.
We are seeking an enthusiastic and committed team administrator to join the SEL Vanguard programme. This is an exciting opportunity to be part of a responsive community service for young people aged 0-25. The successful candidate will have opportunities to support the multi-disciplinary clinical team with administrative tasks and the wider programme including community stakeholder engagement.
We are looking for A focused and motivated individual to join N&S CAMHS SEL Vanguard team, who are experienced, organised and committed individuals to support the work of the service, with the ability to work autonomously.
There is a part-time (18.75 hrs per week, 0.5 WTE) Senior Administrator post. This will include a Monday or a Friday.
We are looking for a senior administrator with excellent organisation and communication skills and a keen eye for detail. The successful candidate will be proactive, assertive, adaptable, work well within a team and be passionate about providing a high-quality service. We are looking for a candidate who has a good attitude, is efficient, great with systems and inspired by the idea of making a difference.
The key areas of responsibilities are to provide:
• Comprehensive administrative and secretarial support.
• Referral coordinator for the team.
• Attending meetings and taking minutes.
• Booking appointments and point of contact for families and other professionals.
• Collating feedback and co-ordinating the monthly data submissions to NHS-E.
• Liaising with stakeholder partners.
• Coordinating events.
We are located at Denmark Hill less than 5 minutes from the train station (zone 2) and is within walking distance from the beautiful green spaces of Ruskin Park and the vibrant high-street that offers great shopping opportunities and with a wide range of restaurants.
Flexible working:
As one of the few Trusts in London we are proud to offer flexible working as part of our new ways of working, and we are happy to talk flexible working at the interview stage, giving you the very best of good work life balance. (This may include working early mornings, later evenings or Saturdays as part of the core working hours/working pattern for this post)
Administrative:
• To provide a professional and confidential administration service, to include preparing correspondence; proof reading documents; photocopying, filing, scanning, dealing with post, supporting team diary, booking appointments and answering phones.
• Responsible for the uploading of referrals and contracts: recording, maintaining, updating and ensuring accuracy of clinical activity and patient information pertinent to all admissions and discharges on the Patient Journey System (EPJS). Ensuring all clinical screens are completed. Review Insight reports on a weekly basis to ensure all mandatory data is complete, and report findings to the administration team leader on a monthly basis. Adhere to timescales and data protection.
• Trace patient NHS details via the National Tracing System.
• To assist people in a helpful, diplomatic and tactful manner. Taking clear concise messages and dealing with enquiries where appropriate.
• To act independently to ensure daily tasks and on-going workloads are prioritised and completed within agreed timescales. Manage multiple tasks within the working day whilst maintaining quality standards.
• Regular liaison and supervision with Senior Administration staff.
Service Requirements
• To provide cover for colleagues, as required, within CAMHS sites.
• To provide ad hoc reception cover, as required, within CAMHS sites.
• Assist teams with the development of patient information and team leaflets.
• To attend, and actively participate in, administration team meetings to assist in the implementation and continual review of systems to ensure good practice.
• May be required to be trained as nominated Fire Warden, First Aider and/or Health and Safety Champion.
• May be required to work outside of core hours, in line with service need.
Personal Development
• To participate in development and training identified through the appraisal and supervision process.
• To attend and participate in all identified mandatory training.
Other
• To ensure all duties are carried out in line with Trust policy.
• To carry out other duties appropriate to the grade as required.
• To keep up-to-date with relevant Trust policies and developments within the NHS, eg. Business Continuity Plans, Care Quality Commission etc.
This advert closes on Sunday 2 Jun 2024