Finance Assistant | University Hospitals Coventry and Warwickshire NHS Trust
| Posting date: | 17 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,147 - £27,596 per annum |
| Hours: | Full time |
| Closing date: | 16 June 2024 |
| Location: | Coventry, CV2 2DX |
| Company: | UHCW NHS Trust |
| Job type: | Permanent |
| Job reference: | 6309495/218-AC-B4-6309495 |
Summary
As a member of the Financial Accounts team you will aid in the team’s objective for ensuring the integrity of the Trust banking reconciliations, cash flow forecasts, general ledger and associated feeder systems in accordance with the Trusts’ Standing Financial Instructions and internal office procedures. This role will ensure supplier payments are made on time, that accounts are accurate and maintained effectively through monitoring from this role, along with supporting the Financial accountants with providing information to internal and external audit.
The main responsibilities is indicative of the kinds of task you will be expected to perform. You may not necessarily take the lead in performing all of these duties but you will need to be aware of how and when they need to be done and may have to provide cover when other members of the team are absent.
*Interviews for this post are due to take place 11th June**
An exciting opportunity has arisen for an enthusiastic, motivated and skilled individual to join the Financial Accounts Team. This post provides direct support to the Assistant Financial Accountant and will proactively contribute to the production of the Trust's monthly financial information and annual statutory accounts.
Working as part of a team ,the post holder will contribute to the efficient operation of the Financial Accounts team, covering treasury and balance sheet control, utilising a range of systems and competent in the use of Microsoft Excel.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence®designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
1. Conducting the Trust’s daily treasury management duties. Producing a daily cash flow statement for the management of funds in the Trust’s Commercial and Paymaster bank accounts and processing any necessary payments in accordance with Standing Financial Instructions and internal procedures.
2. Maintaining the Trust’s Office of the Paymaster General or Lloyds cash book on the cash management system, reconciling to the bank statements on a daily basis and resolving any discrepancies enabling the accurate production of financial reports and cash flow forecasts. Producing a full monthly cashbook to bank statement reconciliation to enable the accurate production of financial reports and cash flow forecasts.
3. Responsibility for ensuring suppliers are paid on time by producing the weekly payment run and associated files and remittances. Ensuring payments are correctly allocated to suppliers in the purchase ledger system.
4. Responsibility for producing the weekly payment run and associated files and remittances. Ensuring payments are correctly allocated to suppliers in the purchase ledger system.
5. Reconciling and clearing control accounts in accordance with internal procedures and within agreed timescales, resolving any discrepancies or referring them to the appropriate person, to ensure the accuracy of the general ledger.
6. Support in preparing the monthly VAT return in accordance with the regulations, guidelines and statutory time limits set down by HM Revenue & Customs, ensuring all inputs and outputs are correctly identified and calculated enabling the Trust to correctly account for VAT in a timely manner so as to improve the Trust’s cash flow.
7. Maintaining an up-to-date knowledge of current VAT issues and legislation.
8. Providing information to external and internal audit, to ensure successful, timely audits and supporting the Financial Accountants in this area.
9. Certification of invoice and receipt variances to ensure invoices are processed promptly and creditor records are accurate.
10. Preparing the weekly NHS Supply Chain journals, ensuring their timely and accurate entry onto the general ledger. Entering the invoice on to the purchase ledger system for payment.
11. Administering the weekly payments of Medical and Allied Health professionals via the 24/7 system and completing the associated control accounts.
12. Ensuring the payment and recharges of TempRe invoices and timesheets is completed on a weekly basis as per scheduled deadlines.
13. Preparing and posting transfer and accrual journals as may be required by the Trust’s monthly financial reporting procedures and ensuring such journals are done accurately and in accordance with the timescales required by the monthly reporting timetable.
14. Maintaining the Trust’s authorised signatory database so as to comply with the Trust’s Standing Financial Instructions and so that the Trust has an up-to-date and accurate record of all current authorised signatories and the limits of their authority.
15. Maintaining an effective working relationship with other individuals of the financial services section, other officers of the Trust and outside organisations to ensure the delivery of a professional service focused on achieving a high level of customer satisfaction.
16. Planning and organising own work schedule to ensure that activities are completed within agreed timescales to deliver an efficient and effective service.
17. Filing source documents in accordance with departmental procedures, ensuring that stored material is readily retrievable to resolve any queries that may arise.
18. Drawing up and maintaining financial and operational procedures relating to the post holder’s own work in order to ensure that activities are controlled and to help future post holders and providing training and support where necessary.
For further details of the role please see the attached job description.
This advert closes on Wednesday 29 May 2024