Receptionist/Admin – Resources
| Posting date: | 16 May 2024 |
|---|---|
| Salary: | £15.49 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 14 June 2024 |
| Location: | London, SE1 2DA |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | CLA 0008 C96F / 1 |
Summary
What's involved with this role:
Temporary Receptionist/Admin – Resources
Job Ref: CLA 0008 C96F / 1
Pay Rate: £15.49 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 4-5 months
City: London
The purpose of the role is to ensure the office estate is safe, secure and meeting all statutory compliance obligations whilst providing colleagues and customers a clean and tidy workplace that promotes productivity. The office estate must be well maintained to the agreed standard and where applicable, ensuring that all lease obligations are met.
Key Responsibilities:
Demonstrate and promote excellent customer service at all times.
Track all budget spend for your site/s.
Raising purchase orders, processing payments for services and seeking appropriate authorisation when required.
Ensure your site/s are safe, secure and compliant to include all routine tests such as weekly fire alarm test, panic alarm tests, 6 monthly evacuation drills, health and safety audits, accident reporting and desk occupancy audits as required.
Ensure key building/business stakeholders are informed of any issues that may affect the operation of the building.
Manage and maintain the site mailbox.
Produce and maintain all office signage as per the guidance notes and templates available.
Manage Fire Wardens, Fire Marshals and First aiders to ensure adequate cover within site/s.
Complete building checks as agreed and resolve issues to a satisfactory completion.
Maintain site log books for your site/s where applicable.
Maintain information on the shared drive to include: Building summary documents, compliance tracker, H&S checklists, building checklists and any relevant information.
Report any building or maintenance issues to the relevant person or contractor and monitor to ensure satisfactory completion.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Qualifications:
GCSE’s in English/Maths (or equivalent) at Grade C or above.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Strong interpersonal skills, excellent communicator, authoritative and credible diplomat/ambassador for the team with a strong service culture with flexibility as needed to support the needs of the business
Able to represent the Property and Facilities department in a professional manner.
Demonstrate an empathetic understanding of issues faced by all residents and users, understanding their needs, cultures and expectations.
Knowledge of video conference and audio visual equipment.
Demonstrates an analytical and methodical approach with a keen eye for detail; excellent literacy and numeracy.
Previous experience in Facilities management preferred but not essential for the right candidate.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: CLA 0008 C96F / 1
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.