Finance & Business Admin Lead – Housing
| Posting date: | 15 May 2024 |
|---|---|
| Salary: | £15.17 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 13 June 2024 |
| Location: | Newton Abbot, Devon, TQ12 4XX |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Teignbridge 5248906 |
Summary
What's involved with this role:
Temporary Finance & Business Admin Lead – Housing
Job Ref: Teignbridge 5248906
Pay Rate: £15.17 per hour PAYE
Hours per week: 32 Monday – Friday, normal working hours
Role Length: This opening assignment is for 2 months
City: Newton Abbot, Devon
The role is advertised at 32 hours but we will also consider candidates who may wish to work less hours. We also operate a flexitime system and the working days are flexible.
The purpose of the role is to provide accurate and comprehensive financial and contracts administration.
Key Responsibilities:
Act as Certifying Officer, ensuring that the Local Government Financial Regulations are adhered to.
Administer the raising of purchase orders, sundry debtor and cheque requests, co-ordinate collation of contract documents and maintain a contract register to verify that invoices are correct and reconcile accounts for the departmental purchasing card.
Act as Microsoft 365 Champion, driving adoption of the software in line with corporate standards and maximising the use of 365 to support business and finance administration processes and providing training and support to colleagues.
Manage the structure and security of SharePoint and Teams sites to ensure that documents are stored appropriately, avoiding duplication and conforming to data protection legislation.
Provide effective administrative support to the management team. Organise internal and external meetings, events and workshops, prepare resources, and accurately record notes and actions.
Make arrangement for external conference and course bookings, including arranging travel and accommodation where required.
Assist with the delivery of corporate projects and government funded schemes, collaborate with service areas across the authority as required to collate data and monitor actions, ensuring that accurate demand and outcome statistics are recorded and reported, and liaise with the accountancy team to administrate the allocation of budgets and funding.
Support HR processes such as recruitment, restructures, disciplinaries and grievances by arranging meetings, preparing resources, and providing impartial accurate notetaking in accordance with TDC policies, ensuring that confidentiality is maintained.
Co-ordinate the department’s response to complaints and enquiries from members of the public and business community, providing guidance and advice, and decision making as appropriate. This includes responses to Freedom of Information and Data Access requests.
Ensure that complaints are responded to in compliance with corporate process and represent the Community Services & Improvement directorate on the Complaints Review Board.
Create and monitor projects and performance indicators in SPAR.net in line with agreed strategies and business plans, ensuring that information is accurately populated, and write reports as required by the Management Team.
Supervise the maintenance of updates to webpages to ensure that content falls within quality assurance standards and create and amend webforms.
Provide day to day management of the Housing Team Support Officer, to ensure that the following functions are carried out in compliance with corporate policy.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Qualifications:
High standard of education.
NVQ Level 3 in Business Administration or equivalent.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Extensive experience of working in business administration and managing process.
Considerable experience of financial administration.
The ability to be highly organised with excellent analytical skills.
Excellent verbal and written communication skills, accuracy and attention to detail.
Able to work within a team and using own initiative liaising with professional/technical officers and customers, Members, other staff and external organisations.
The ability to set own work priorities and work to tight deadlines, efficiently managing tasks from multiple workstreams.
Excellent customer service skills, including the ability to deal politely and firmly with difficult/aggressive and often emotional customers.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: Teignbridge 5248906
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.